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File Assistant Jobs in Philadelphia, PA (NOW HIRING)

Ellman and Associates

Be Seen First

Legal Assistant

Medford, NJ · On-site

Prepare, draft, and file legal documents, pleadings, motions, correspondence, and court filings. * Assist attorneys with municipal court cases from inception through resolution. * Conduct legal ...

JusticeWorks

Administrative Assistant

Media, PA

$36K - $40K/yr

Prepare and organize new client files * Ensure all new hire paperwork and employee changes are submitted to the corporate office * Maintain up-to-date and complete Human Resource files * Assist with ...

New

DR Horton

Escrow Assistant

Wayne, PA · On-site

$17.75 - $22.50/hr

Horton, Inc. is currently looking for an Escrow Assistant for their Financial Services Escrow ... The right candidate will be responsible for the timely preparation of all escrow files and ordering ...

DR Horton, Inc.

Escrow Assistant

Wayne, PA · On-site

$17.75 - $22.50/hr

Horton, Inc. is currently looking for an Escrow Assistant for their Financial Services Escrow ... The right candidate will be responsible for the timely preparation of all escrow files and ordering ...

DHI Mortgage

Escrow Assistant

Wayne, PA · On-site

$17.75 - $22.50/hr

Horton, Inc. is currently looking for an Escrow Assistant for their Financial Services Escrow ... The right candidate will be responsible for the timely preparation of all escrow files and ordering ...

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File Assistant information

What is a file assistant?

File Assistants are administrative professionals responsible for managing, organizing, and maintaining files and records within an organization. Their duties often include filing documents physically or electronically, retrieving files when needed, and ensuring that all records are stored securely and are easily accessible. They may also handle file archiving, labeling, and sometimes assist with data entry or other clerical tasks. File Assistants play a crucial role in keeping information organized and supporting the smooth operation of office processes.

What are the key skills and qualifications needed to thrive as a file assistant?

To thrive as a File Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with filing systems, document management software, and basic office equipment is typically required. Effective time management, reliability, and clear communication help set top performers apart. These skills ensure accurate record-keeping, quick document retrieval, and smooth office operations.

What are some common challenges faced by file assistants, and how can they be effectively managed?

File Assistants often deal with the challenge of organizing large volumes of physical and digital documents while ensuring accuracy and confidentiality. Managing time efficiently and maintaining attention to detail are crucial, especially when handling sensitive files or responding to urgent retrieval requests. A well-structured filing system, clear labeling, and regular audits can help streamline workflows and minimize errors. Additionally, effective communication with team members ensures files are shared and stored properly, supporting overall workplace efficiency.

What is the difference between File Assistant vs Data Entry Clerk?

AspectFile AssistantData Entry Clerk
Required CredentialsHigh school diploma; familiarity with filing systemsHigh school diploma; proficiency in data entry software
Work EnvironmentOffice settings, filing roomsOffice environments, computer stations
Employer & Industry UsageAdministrative departments across various industriesData management roles in multiple sectors
Common Search & ComparisonOften compared for administrative support rolesCompared for data processing tasks

The main difference is that File Assistants focus on organizing, filing, and maintaining physical or digital records, while Data Entry Clerks primarily input and update data into computer systems. Both roles support administrative functions but differ in their core tasks and skill sets.

Is a file assistant a stressful job?

A file assistant role typically involves organizing, managing, and maintaining physical or digital files, which can be repetitive but generally is not considered highly stressful. The job environment is often quiet and routine, though deadlines or high workload periods may increase stress levels temporarily. Good organizational skills and attention to detail help manage job demands effectively.

What are the most commonly searched types of File jobs in Philadelphia, PA?

The most popular types of File jobs in Philadelphia, PA are:

File Assistant jobs near you
Infographic showing various File Assistant job openings in Philadelphia, PA as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 22% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution.

PartTime Administrative Assistant File Clerk InOffice

Ravenell Law

Elkins Park, PA • On-site

$15 - $22/hr

Other

Re-posted 12 days ago

Job description

Benefits:

Flexible schedule

About the Role:

Join Ravenell Law LLC as a Part-Time Administrative Assistant / File Clerk in our Elkins Park, PA office. This role is perfect for detail-oriented individuals looking to support a dynamic legal team while gaining valuable experience in a professional environment.

Part-Time Administrative Assistant / File Clerk (In-Office) — Estate Planning & Estate Administration Firm

Ravenell Law LLC, a boutique estate planning and estate administration firm serving families in Pennsylvania and New Jersey, is hiring a part-time, in-office Administrative Assistant to work alongside our administrative lead and keep the office running. This is a hands-on, in-person role for someone reliable who takes ownership of the physical side of the practice so no file and no client falls through the cracks.

What you'll do (in-office):

Assemble and prepare client binders and execution packages

Open, sort, and process incoming mail; prepare outgoing mail and packages

Scan, organize, and maintain physical and digital client files (Dropbox)

Answer and route phone calls; take messages and confirm appointments

Greet clients and help prep the office for consultations and signings

Enter and track files in Lawmatics — owner, next action, and deadline the same day

Provide backup and overflow support to our administrative lead so she isn't the single point of failure

What "done well" looks like:

Binders and signing packages are ready before the client walks in

Mail, scanning, and filing never pile up overnight

Every file you touch is logged in Lawmatics with an owner, next action, and deadline

Our administrative lead has real in-office backup, not more to juggle

Tools (training provided; familiarity is a plus): Lawmatics, Dropbox, Outlook/email, OOMA phone system, Decision Vault.

Who thrives here: We're a small, growing firm with evolving systems. The traits that matter most are reliability and attention to detail, adaptability (you won't stall when something is unstructured), and the persistence to drive a task to completion. A warm, professional in-person manner with clients is a real plus.

Schedule: In-office, part-time. Ideally Mon–Fri, 10:00 a.m.–3:00 p.m.]

Compensation: Hourly $15.00 to $22.00

Hiring process note: As part of our process, every candidate completes a short behavioral assessment. We hire on demonstrated reliability and fit, not résumé alone.

Languages: Korean or Chinese Language Capabilities a plus!

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