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File Assistant Jobs in Philadelphia, PA (NOW HIRING)

Burjline Builders

File Clerk

Doylestown, PA · On-site

$16.25 - $19.25/hr

File Clerk J&G Unlimited LLC is seeking a meticulous and highly organised File Clerk to join our ... Scan, copy, and digitise paper documents to maintain electronic records. * Assist with data entry ...

New

Ellman and Associates

Be Seen First

Legal Assistant

Medford, NJ · On-site

Prepare, draft, and file legal documents, pleadings, motions, correspondence, and court filings. * Assist attorneys with municipal court cases from inception through resolution. * Conduct legal ...

Soni Resources

Administrative Assistant - HR

Trenton, NJ · On-site

$22 - $25/hr

Maintain and file confidential HR records and create/update personnel files * Assist with audits, missing documentation, unemployment claims, wage verifications, and CARI tracking * Support ...

DR Horton, Inc.

Escrow Assistant

Wayne, PA · On-site

$17.75 - $22.50/hr

Horton, Inc. is currently looking for an Escrow Assistant for their Financial Services Escrow ... The right candidate will be responsible for the timely preparation of all escrow files and ordering ...

DR Horton

Escrow Assistant

Wayne, PA · On-site

$17.75 - $22.50/hr

Horton, Inc. is currently looking for an Escrow Assistant for their Financial Services Escrow ... The right candidate will be responsible for the timely preparation of all escrow files and ordering ...

DHI Mortgage

Escrow Assistant

Wayne, PA

$17.75 - $22.50/hr

Horton, Inc. is currently looking for an Escrow Assistant for their Financial Services Escrow ... The right candidate will be responsible for the timely preparation of all escrow files and ordering ...

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All JobsFile JobsFile Assistant JobsFile Assistant Jobs in Philadelphia, PA

File Assistant information

What are some common challenges faced by file assistants, and how can they be effectively managed?

File Assistants often deal with the challenge of organizing large volumes of physical and digital documents while ensuring accuracy and confidentiality. Managing time efficiently and maintaining attention to detail are crucial, especially when handling sensitive files or responding to urgent retrieval requests. A well-structured filing system, clear labeling, and regular audits can help streamline workflows and minimize errors. Additionally, effective communication with team members ensures files are shared and stored properly, supporting overall workplace efficiency.

What is the difference between File Assistant vs Data Entry Clerk?

AspectFile AssistantData Entry Clerk
Required CredentialsHigh school diploma; familiarity with filing systemsHigh school diploma; proficiency in data entry software
Work EnvironmentOffice settings, filing roomsOffice environments, computer stations
Employer & Industry UsageAdministrative departments across various industriesData management roles in multiple sectors
Common Search & ComparisonOften compared for administrative support rolesCompared for data processing tasks

The main difference is that File Assistants focus on organizing, filing, and maintaining physical or digital records, while Data Entry Clerks primarily input and update data into computer systems. Both roles support administrative functions but differ in their core tasks and skill sets.

What are the key skills and qualifications needed to thrive as a file assistant?

To thrive as a File Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with filing systems, document management software, and basic office equipment is typically required. Effective time management, reliability, and clear communication help set top performers apart. These skills ensure accurate record-keeping, quick document retrieval, and smooth office operations.

What is a file assistant?

File Assistants are administrative professionals responsible for managing, organizing, and maintaining files and records within an organization. Their duties often include filing documents physically or electronically, retrieving files when needed, and ensuring that all records are stored securely and are easily accessible. They may also handle file archiving, labeling, and sometimes assist with data entry or other clerical tasks. File Assistants play a crucial role in keeping information organized and supporting the smooth operation of office processes.

Is a file assistant a stressful job?

A file assistant role typically involves organizing, managing, and maintaining files and records, which can be repetitive but generally not highly stressful. The job environment is often quiet and routine, though deadlines or high workload periods may increase stress levels temporarily. Good organizational skills and attention to detail help manage job demands effectively.
What are the most commonly searched types of File jobs in Philadelphia, PA? The most popular types of File jobs in Philadelphia, PA are:
File Assistant jobs near you
Infographic showing various File Assistant job openings in Philadelphia, PA as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

File Clerk

Burjline Builders

Doylestown, PA • On-site

$16.25 - $19.25/hr

Other

This job post has expired today. Applications are no longer accepted.

Job description

File Clerk

J&G Unlimited LLC is seeking a meticulous and highly organised File Clerk to join our team in Doylestown. The successful candidate will be responsible for managing and maintaining our company's records, ensuring that all physical and digital documents are accurately filed, stored, and easily accessible. This role is crucial for maintaining operational efficiency and supporting the smooth running of our daily business activities. If you have a keen eye for detail and a passion for order, we encourage you to consider this opportunity.

Responsibilities:

  • Develop, implement, and maintain an efficient filing system for both paper and electronic documents.
  • Sort, classify, and file correspondence, records, and other materials according to established procedures.
  • Retrieve files and documents as requested by staff in a timely manner.
  • Ensure the security and confidentiality of all company records and sensitive information.
  • Perform regular audits of the filing system to ensure accuracy and completeness.
  • Scan, copy, and digitise paper documents to maintain electronic records.
  • Assist with data entry and updating information in company databases.
  • Manage the archiving and disposal of records in accordance with company policy and legal requirements.

Qualifications:

  • Proven experience in a similar role such as a File Clerk, Records Assistant, or Administrative Assistant.
  • Exceptional organisational skills with a methodical approach to tasks.
  • A high level of attention to detail and accuracy is essential.
  • Proficient in using Microsoft Office Suite (Word, Excel, Outlook) and standard office equipment.
  • Familiarity with different filing systems (e.g., alphabetical, numerical, chronological).
  • Strong understanding of data protection and confidentiality principles.
  • Excellent verbal and written communication skills.
  • Ability to work independently with minimal supervision and also collaborate effectively within a team.
  • A high school diploma or equivalent is required.

Benefits:

  • A competitive hourly wage.
  • Opportunities for professional growth and development.
  • A supportive and professional work environment.
  • Further details on our comprehensive benefits package will be discussed during the interview process.

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