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File Assistant Jobs in Philadelphia, PA (NOW HIRING)

Ellman and Associates

Be Seen First

Legal Assistant

Medford, NJ · On-site

Prepare, draft, and file legal documents, pleadings, motions, correspondence, and court filings. * Assist attorneys with municipal court cases from inception through resolution. * Conduct legal ...

DR Horton, Inc.

Escrow Assistant

Wayne, PA · On-site

$17.75 - $22.50/hr

Horton, Inc. is currently looking for an Escrow Assistant for their Financial Services Escrow ... The right candidate will be responsible for the timely preparation of all escrow files and ordering ...

D.R. Horton, Inc

Escrow Assistant

Wayne, PA

$17.75 - $22.50/hr

Horton, Inc. is currently looking for an Escrow Assistant for their Financial Services Escrow ... The right candidate will be responsible for the timely preparation of all escrow files and ordering ...

DR Horton

Escrow Assistant

Wayne, PA · On-site

$17.75 - $22.50/hr

Horton, Inc. is currently looking for an Escrow Assistant for their Financial Services Escrow ... The right candidate will be responsible for the timely preparation of all escrow files and ordering ...

DHI Mortgage

Escrow Assistant

Wayne, PA · On-site

$17.75 - $22.50/hr

Horton, Inc. is currently looking for an Escrow Assistant for their Financial Services Escrow ... The right candidate will be responsible for the timely preparation of all escrow files and ordering ...

Advocare LLC

Medical Records File Clerk

Marlton, NJ · On-site

$18 - $19/hr

... laws - Retrieve, file, and organize medical records efficiently for internal use and external ... - Assist with audits and quality assurance activities related to medical records management ...

Advocare LLC

Medical Records File Clerk

Marlton, NJ · On-site

$18 - $19/hr

... laws - Retrieve, file, and organize medical records efficiently for internal use and external ... - Assist with audits and quality assurance activities related to medical records management ...

Paralegal

Litigation Paralegal

Philadelphia, PA · On-site

Reviewing documents for relevance and inclusion in case file; * Assist with the preparation of court filings, including cite and fact checking legal briefs, cross-reference checks, confirming proper ...

Bancroft

Case Manager

Cherry Hill, NJ · On-site

$24.61 - $27/hr

Oversee the electronic files for assigned caseload. * Ensure that guardianship and Power of Attorney documentation is on file. * Assist families, individuals served and residential care teams with ...

NVR, Inc.

Mortgage Loan Assistant

Voorhees, NJ · On-site

Work in tandem with the branch staff to create and distribute relevant pipeline reports and assist in administrative duties associated with loan files. * Assist in branch accounting by paying all ...

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All JobsFile JobsFile Assistant JobsFile Assistant Jobs in Philadelphia, PA

File Assistant information

Is a file clerk a stressful job?

A file clerk job typically involves organizing, maintaining, and retrieving physical or digital files, which can be repetitive but generally is not considered highly stressful. The workload and environment can influence stress levels, especially during busy periods or with tight deadlines, but overall it is often viewed as a low-stress position. Skills such as attention to detail and organization are important for success in this role.

What skills do you need to be a file clerk?

A file clerk needs strong organizational skills, attention to detail, and basic computer literacy to manage and maintain physical and electronic records efficiently. Familiarity with office equipment, such as scanners and filing systems, and good communication skills are also important for effective record keeping and coordination.

What are some common challenges faced by File Assistants, and how can they be effectively managed?

File Assistants often deal with the challenge of organizing large volumes of physical and digital documents while ensuring accuracy and confidentiality. Managing time efficiently and maintaining attention to detail are crucial, especially when handling sensitive files or responding to urgent retrieval requests. A well-structured filing system, clear labeling, and regular audits can help streamline workflows and minimize errors. Additionally, effective communication with team members ensures files are shared and stored properly, supporting overall workplace efficiency.

What is the difference between File Assistant vs Data Entry Clerk?

AspectFile AssistantData Entry Clerk
Required CredentialsHigh school diploma; familiarity with filing systemsHigh school diploma; proficiency in data entry software
Work EnvironmentOffice settings, filing roomsOffice environments, computer stations
Employer & Industry UsageAdministrative departments across various industriesData management roles in multiple sectors
Common Search & ComparisonOften compared for administrative support rolesCompared for data processing tasks

The main difference is that File Assistants focus on organizing, filing, and maintaining physical or digital records, while Data Entry Clerks primarily input and update data into computer systems. Both roles support administrative functions but differ in their core tasks and skill sets.

What are the key skills and qualifications needed to thrive as a File Assistant, and why are they important?

To thrive as a File Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with filing systems, document management software, and basic office equipment is typically required. Effective time management, reliability, and clear communication help set top performers apart. These skills ensure accurate record-keeping, quick document retrieval, and smooth office operations.

What are File Assistants?

File Assistants are administrative professionals responsible for managing, organizing, and maintaining files and records within an organization. Their duties often include filing documents physically or electronically, retrieving files when needed, and ensuring that all records are stored securely and are easily accessible. They may also handle file archiving, labeling, and sometimes assist with data entry or other clerical tasks. File Assistants play a crucial role in keeping information organized and supporting the smooth operation of office processes.

What is the job description of a filing assistant?

A filing assistant is responsible for organizing, maintaining, and retrieving physical or electronic files in an office setting. They ensure documents are accurately labeled, stored securely, and easily accessible, often using filing systems or software. Attention to detail and organizational skills are essential for this role.

What is the highest paid assistant job?

The highest paid assistant jobs are often executive assistants or personal assistants to top executives, with salaries reaching six figures in some cases. These roles typically require advanced organizational skills, experience, and sometimes specialized knowledge or certifications. Compensation varies based on industry, location, and level of responsibility.
What are the most commonly searched types of File jobs in Philadelphia, PA? The most popular types of File jobs in Philadelphia, PA are:
File Assistant jobs near you
Infographic showing various File Assistant job openings in Philadelphia, PA as of July 2026, with employment types broken down into 1% As Needed, 66% Full Time, 30% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 2% Hybrid, and 1% Remote job distribution.
Legal Assistant

Legal Assistant

LAW OFFICES OF SHAKA JOHNSON LLC

Philadelphia, PA • On-site

$20 - $25/hr

Full-time

Retirement, PTO

Re-posted 22 days ago

Job description

Position Summary:

The Legal Assistant will serve as the first point of contact for clients and visitors, ensuring a professional and courteous experience at all times. In addition to front desk duties, the assistant will support attorneys and staff with file organization, document preparation, and case file maintenance.

Key Responsibilities:

  • Greet clients and visitors warmly and professionally

  • Answer and direct phone calls, take messages, and manage voicemail

  • Schedule appointments and maintain the firm’s calendar

  • Open, scan, and distribute incoming mail

  • Maintain and organize both physical and electronic legal files

  • Assist attorneys with file preparation and case organization

  • Perform light data entry and document formatting tasks

  • Ensure front office and reception areas remain tidy and well-stocked

  • Handle other administrative tasks as assigned

Qualifications:

  • Prior experience in a law office, receptionist, or administrative role preferred

  • Professional demeanor and strong interpersonal skills

  • Excellent verbal and written communication skills

  • Strong attention to detail and organizational abilities

  • Proficient in Microsoft Office (Word, Outlook, Excel)

  • Ability to multitask and manage time effectively

  • High school diploma or equivalent required; additional legal or administrative training is a plus

How to Apply

Please submit your resume and a brief cover letter to [Insert Application Email or Portal]. Applications will be reviewed on a rolling basis until the position is filled.

Shaka M. Johnson, Esq logo

About Shaka M. Johnson, Esq

Sourced by ZipRecruiter

As an attorney, it's difficult to fully understand the cases you handle unless you've been on both sides of the law. At the law office of Shaka Johnson, Esquire in Philadelphia, serving clients in both Pennsylvania and New Jersey -- we think that being a strong criminal law attorney requires experience working in prosecution. That's why we only hire experienced attorneys to work for us. It is the foundation of our office and key to serving you, our client. Backed up by a strong commitment to serving our clients, we work closely with clients to pursue every available option for winning or resolving your criminal law case. We have the experience and ability to handle federal, state and municipal cases from DUI to grand jury indictments and wiretap charges.

Industry

Legal services

Company size

11 - 50 Employees

Headquarters location

Philadelphia, PA, US

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