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File Assistant Jobs in Philadelphia, PA (NOW HIRING)

Robert Half

Legal Assistant

Trenton, NJ · On-site

$23.75 - $27.50/hr

Handle electronic filing of legal materials through New Jersey court systems and federal court ... Prior experience working as a Legal Assistant in a litigation-focused legal environment. * Strong ...

New

Kim IP

Legal Assistant

Voorhees Township, NJ · On-site

$20 - $27/hr

Organize client files. Intellectual Property Support * Assist in preparing and filing documents with the United States Patent and Trademark Office (USPTO). * Assist with patent and trademark ...

Humble Hearts Home Care

Admin Assistant

Philadelphia, PA · On-site

$10 - $13/hr

Perform administrative tasks, including filing and photocopying * Write emails, memos and letters ... Organize and distribute messages * Assist the Manager with daily operations and tasks * Prepare and ...

O'Hagan Meyer

Legal Assistant

Philadelphia, PA · On-site

Prepare court filings for state, federal and appellate courts, including electronic and traditional ... Prepare, submit, and track travel and expense reimbursements * Assist with discovery and trial ...

O'Hagan Meyer

Legal Assistant

Philadelphia, PA

Prepare court filings for state, federal and appellate courts, including electronic and traditional ... Prepare, submit, and track travel and expense reimbursements * Assist with discovery and trial ...

Good News Home for Women

Office Assistant

Flemington, NJ · On-site

$17 - $22.25/hr

Support HR filing, personnel document organization, and compliance record maintenance * Help with ... Draft letters, memos, and communications * Assist with outreach materials for community partners ...

O'Hagan Meyer

Legal Assistant

Philadelphia, PA · On-site

Prepare court filings for state, federal and appellate courts, including electronic and traditional ... Prepare, submit, and track travel and expense reimbursements * Assist with discovery and trial ...

Horn Williamson Collins

Be Seen First

Legal Assistant

Philadelphia, PA · On-site

$1.0K - $2.0K/yr

Responsibilities · Prepare, revise, and format legal documents and correspondence. · File ... Qualifications · Previous legal assistant experience preferred. · Experience supporting ...

SERVPRO of Lansdale

Administrative Assistant

Hatfield, PA · On-site

$18.25 - $24.50/hr

Responsibilities include ensuring job files contain all required documentation, such as adjuster ... A strong Administrative Assistant helps ensure our operations run smoothly by keeping multiple ...

My Ace Healthcare

Operation Manager

Wilmington, DE · On-site

$18 - $30/hr

Assists with maintaining all required and appropriate Employee and Client files. * Assist with following up on all medical records from doctors' offices. * Responsible for all duties relating to ...

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Showing results 21-40

All JobsFile JobsFile Assistant JobsFile Assistant Jobs in Philadelphia, PA

File Assistant information

What are some common challenges faced by file assistants, and how can they be effectively managed?

File Assistants often deal with the challenge of organizing large volumes of physical and digital documents while ensuring accuracy and confidentiality. Managing time efficiently and maintaining attention to detail are crucial, especially when handling sensitive files or responding to urgent retrieval requests. A well-structured filing system, clear labeling, and regular audits can help streamline workflows and minimize errors. Additionally, effective communication with team members ensures files are shared and stored properly, supporting overall workplace efficiency.

What is the difference between File Assistant vs Data Entry Clerk?

AspectFile AssistantData Entry Clerk
Required CredentialsHigh school diploma; familiarity with filing systemsHigh school diploma; proficiency in data entry software
Work EnvironmentOffice settings, filing roomsOffice environments, computer stations
Employer & Industry UsageAdministrative departments across various industriesData management roles in multiple sectors
Common Search & ComparisonOften compared for administrative support rolesCompared for data processing tasks

The main difference is that File Assistants focus on organizing, filing, and maintaining physical or digital records, while Data Entry Clerks primarily input and update data into computer systems. Both roles support administrative functions but differ in their core tasks and skill sets.

What are the key skills and qualifications needed to thrive as a file assistant?

To thrive as a File Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with filing systems, document management software, and basic office equipment is typically required. Effective time management, reliability, and clear communication help set top performers apart. These skills ensure accurate record-keeping, quick document retrieval, and smooth office operations.

What is a file assistant?

File Assistants are administrative professionals responsible for managing, organizing, and maintaining files and records within an organization. Their duties often include filing documents physically or electronically, retrieving files when needed, and ensuring that all records are stored securely and are easily accessible. They may also handle file archiving, labeling, and sometimes assist with data entry or other clerical tasks. File Assistants play a crucial role in keeping information organized and supporting the smooth operation of office processes.

Is a file assistant a stressful job?

A file assistant role typically involves organizing, managing, and maintaining files and records, which can be repetitive but generally not highly stressful. The job environment is often quiet and routine, though deadlines or high workload periods may increase stress levels temporarily. Good organizational skills and attention to detail help manage job demands effectively.
What are the most commonly searched types of File jobs in Philadelphia, PA? The most popular types of File jobs in Philadelphia, PA are:
File Assistant jobs near you
Infographic showing various File Assistant job openings in Philadelphia, PA as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Human Resources Assistant

McCabe, Weisberg & Conway, LLC

Wilmington, DE • On-site

$18 - $22/hr

Part-time

Re-posted 18 days ago

Job description

With over 40 years of experience in Real Estate Law, McCabe, Weisberg & Conway, LLC has an immediate opening for a part-time HR Admin Assistant in our Wilmington, DE office! MWC is a high volume, fast- paced, multi-office law firm representing Mortgage Lenders, Banks and Financial Institutions in New York, New Jersey, Pennsylvania, Delaware, Maryland, DC, Virginia and Florida through the Foreclosure and Bankruptcy legal process.
Responsibilities may include, but not limited to:
  • Maintain HR Files
  • Assist with scheduling and orientation of new employees
  • Payroll Processing
  • Administer benefit programs including invoice reconciliation
  • Help with interview set up and job offers

Skills needed:
  • Highly organized
  • Maintain high level of confidentiality
  • Excel and Microsoft Word Skills (intermediate to advanced)
  • Strong written and oral communication skills

This is a part-time position, 20 hours per week with immediate availability. Compensation will be based on experience and qualifications
This employer does not to discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, marital status, genetic information, disability or because he or she is a protected veteran. It is also the policy to employ and to advance in employment, all persons regardless of race, color, religion, sex, national origin, age, marital status, genetic information, disability or protected veteran status, and to base all employment decisions only on valid job requirements.

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