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File Assistant Jobs in Philadelphia, PA (NOW HIRING)

Horn Williamson Collins

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Legal Assistant

Philadelphia, PA · On-site

$1.0K - $2.0K/yr

Responsibilities · Prepare, revise, and format legal documents and correspondence. · File ... Qualifications · Previous legal assistant experience preferred. · Experience supporting ...

SERVPRO of Lansdale

Administrative Assistant

Hatfield, PA · On-site

$18.25 - $24.50/hr

Responsibilities include ensuring job files contain all required documentation, such as adjuster ... A strong Administrative Assistant helps ensure our operations run smoothly by keeping multiple ...

Robert Half

Corporate Paralegal

Philadelphia, PA · On-site

$71K - $95K/yr

Organize and maintain corporate records, governance materials, written consents, meeting documentation, and other official files. * Assist with transactional matters by gathering due diligence ...

Robert Half

Tax Assistant

Wilmington, DE · On-site

$30/hr

The role centers on coordinating tax-related documentation, payments, and filings while partnering ... * Assist with FBAR preparation and maintain detailed tracking for domestic and foreign filing ...

West 4th Strategy

Legal Assistant

Philadelphia, PA · On-site

$28.79/hr

Support AUSAs by performing electronic court filings using ECF and PACER. * Supports pretrial and trial activities by preparing, reviewing, and organizing case file materials and trial binders, and ...

West 4th Strategy

Legal Assistant

Philadelphia, PA · On-site

Support AUSAs by performing electronic court filings using ECF and PACER. * Supports pretrial and trial activities by preparing, reviewing, and organizing case file materials and trial binders, and ...

Goldberg Segalla LLP

Legal Assistant

Philadelphia, PA · Hybrid

Maintain professionalism in all interactions. Assist in managing case files, track deadlines, and ... E-filing knowledge in preparation to file all types of discovery requests, responses to opposing ...

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File Assistant information

What is a file assistant?

File Assistants are administrative professionals responsible for managing, organizing, and maintaining files and records within an organization. Their duties often include filing documents physically or electronically, retrieving files when needed, and ensuring that all records are stored securely and are easily accessible. They may also handle file archiving, labeling, and sometimes assist with data entry or other clerical tasks. File Assistants play a crucial role in keeping information organized and supporting the smooth operation of office processes.

What are the key skills and qualifications needed to thrive as a file assistant?

To thrive as a File Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with filing systems, document management software, and basic office equipment is typically required. Effective time management, reliability, and clear communication help set top performers apart. These skills ensure accurate record-keeping, quick document retrieval, and smooth office operations.

What are some common challenges faced by file assistants, and how can they be effectively managed?

File Assistants often deal with the challenge of organizing large volumes of physical and digital documents while ensuring accuracy and confidentiality. Managing time efficiently and maintaining attention to detail are crucial, especially when handling sensitive files or responding to urgent retrieval requests. A well-structured filing system, clear labeling, and regular audits can help streamline workflows and minimize errors. Additionally, effective communication with team members ensures files are shared and stored properly, supporting overall workplace efficiency.

What is the difference between File Assistant vs Data Entry Clerk?

AspectFile AssistantData Entry Clerk
Required CredentialsHigh school diploma; familiarity with filing systemsHigh school diploma; proficiency in data entry software
Work EnvironmentOffice settings, filing roomsOffice environments, computer stations
Employer & Industry UsageAdministrative departments across various industriesData management roles in multiple sectors
Common Search & ComparisonOften compared for administrative support rolesCompared for data processing tasks

The main difference is that File Assistants focus on organizing, filing, and maintaining physical or digital records, while Data Entry Clerks primarily input and update data into computer systems. Both roles support administrative functions but differ in their core tasks and skill sets.

Is a file assistant a stressful job?

A file assistant role typically involves organizing, managing, and maintaining physical or digital files, which can be repetitive but generally is not considered highly stressful. The job environment is often quiet and routine, though deadlines or high workload periods may increase stress levels temporarily. Good organizational skills and attention to detail help manage job demands effectively.

What are the most commonly searched types of File jobs in Philadelphia, PA?

The most popular types of File jobs in Philadelphia, PA are:

File Assistant jobs near you
Infographic showing various File Assistant job openings in Philadelphia, PA as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 22% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution.

Legal Assistant

Horn Williamson Collins

Philadelphia, PA • On-site

$1.0K - $2.0K/yr

Full-time

Medical, Dental, Vision, Life, PTO

Re-posted yesterday

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Job description

About Us

Horn Williamson & Collins, LLC is a growing litigation law firm dedicated to providing exceptional legal services while fostering a collaborative, professional, and team-oriented work environment. We are seeking an organized, detail-oriented Legal Assistant to support our attorneys and paralegals in our busy Philadelphia office.


Position Summary

The Legal Assistant plays a vital role in supporting our litigation teams by managing administrative and case-related tasks. The ideal candidate is highly organized, able to prioritize multiple assignments, communicates effectively, and thrives in a fast-paced environment.


Responsibilities

·         Prepare, revise, and format legal documents and correspondence.

·         File documents with state and federal courts, including electronic filings.

·         Manage attorney calendars, scheduling, and deadlines.

·         Maintain electronic client files.

·         Prepare mailings, labels, certified mail, and overnight packages.

·         Coordinate court filings, messenger services, and deliveries.

·         Scan, save, and organize documents within the firm's document management system.

·         Answer and direct client communications in a professional manner.

·         Assist with trial preparation, binders, exhibits, and hearing materials.

·         Maintain accurate records and provide general administrative support to attorneys and paralegals.

Qualifications

·         Previous legal assistant experience preferred.

·         Experience supporting litigation attorneys is strongly preferred.

·         Excellent organizational skills and attention to detail.

·         Strong written and verbal communication skills.

·         Ability to prioritize multiple deadlines while maintaining accuracy.

·         Proficiency with Microsoft Office; experience with legal practice management or document management systems is a plus (CLIO and iManage).

·         Professional demeanor with a strong customer service mindset.

·         Dependable, proactive, and able to work independently as well as collaboratively.


·         What We Offer

·         Competitive salary based on experience.

·         Comprehensive benefits package.

·         Paid time off and holidays.

·         401(k) with employer contribution.

·         Supportive, team-oriented work environment.

·         

If you enjoy working in a collaborative litigation practice and are looking for an opportunity to make an impact with a growing firm, we encourage you to apply.