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File Assistant Jobs in Philadelphia, PA (NOW HIRING)

Robert Half

Corporate Paralegal

Philadelphia, PA · On-site

$75K - $95K/yr

Organize and maintain corporate records, governance materials, written consents, meeting documentation, and other official files. * Assist with transactional matters by gathering due diligence ...

West 4th Strategy

Legal Assistant

Philadelphia, PA · On-site

$28.79/hr

Support AUSAs by performing electronic court filings using ECF and PACER. * Supports pretrial and trial activities by preparing, reviewing, and organizing case file materials and trial binders, and ...

InsCipher

Tax Associate

Philadelphia, PA · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

West Chester, PA · Remote

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

West 4th Strategy

Legal Assistant

Philadelphia, PA · On-site

Support AUSAs by performing electronic court filings using ECF and PACER. * Supports pretrial and trial activities by preparing, reviewing, and organizing case file materials and trial binders, and ...

InsCipher

Tax Associate

Trenton, NJ · Remote

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Wilmington, DE · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

Goldberg Segalla LLP

Legal Assistant

Philadelphia, PA · Hybrid

Maintain professionalism in all interactions. Assist in managing case files, track deadlines, and ... E-filing knowledge in preparation to file all types of discovery requests, responses to opposing ...

InsCipher

Tax Associate

Philadelphia, PA · Remote

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Wilmington, DE · Remote

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Trenton, NJ · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

West Chester, PA · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

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All JobsFile JobsFile Assistant JobsFile Assistant Jobs in Philadelphia, PA

File Assistant information

What are some common challenges faced by file assistants, and how can they be effectively managed?

File Assistants often deal with the challenge of organizing large volumes of physical and digital documents while ensuring accuracy and confidentiality. Managing time efficiently and maintaining attention to detail are crucial, especially when handling sensitive files or responding to urgent retrieval requests. A well-structured filing system, clear labeling, and regular audits can help streamline workflows and minimize errors. Additionally, effective communication with team members ensures files are shared and stored properly, supporting overall workplace efficiency.

What is the difference between File Assistant vs Data Entry Clerk?

AspectFile AssistantData Entry Clerk
Required CredentialsHigh school diploma; familiarity with filing systemsHigh school diploma; proficiency in data entry software
Work EnvironmentOffice settings, filing roomsOffice environments, computer stations
Employer & Industry UsageAdministrative departments across various industriesData management roles in multiple sectors
Common Search & ComparisonOften compared for administrative support rolesCompared for data processing tasks

The main difference is that File Assistants focus on organizing, filing, and maintaining physical or digital records, while Data Entry Clerks primarily input and update data into computer systems. Both roles support administrative functions but differ in their core tasks and skill sets.

What are the key skills and qualifications needed to thrive as a file assistant?

To thrive as a File Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with filing systems, document management software, and basic office equipment is typically required. Effective time management, reliability, and clear communication help set top performers apart. These skills ensure accurate record-keeping, quick document retrieval, and smooth office operations.

What is a file assistant?

File Assistants are administrative professionals responsible for managing, organizing, and maintaining files and records within an organization. Their duties often include filing documents physically or electronically, retrieving files when needed, and ensuring that all records are stored securely and are easily accessible. They may also handle file archiving, labeling, and sometimes assist with data entry or other clerical tasks. File Assistants play a crucial role in keeping information organized and supporting the smooth operation of office processes.

Is a file assistant a stressful job?

A file assistant role typically involves organizing, managing, and maintaining files and records, which can be repetitive but generally not highly stressful. The job environment is often quiet and routine, though deadlines or high workload periods may increase stress levels temporarily. Good organizational skills and attention to detail help manage job demands effectively.
What are the most commonly searched types of File jobs in Philadelphia, PA? The most popular types of File jobs in Philadelphia, PA are:
File Assistant jobs near you
Infographic showing various File Assistant job openings in Philadelphia, PA as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Office Support Person VI - Orphans' Court and Adoption Specialist - PT

Montgomery County, PA

Norristown, PA • On-site

$20.52 - $26.68/hr

Part-time

Re-posted 4 days ago

Job description

Salary: $20.52 - $26.68 Hourly
Location : Norristown, PA
Job Type: Part-Time
Job Number: 26-299
Department: Register of Wills
Opening Date: 05/06/2026
Closing Date: Continuous
SUMMARY
Perform necessary assistance to Attorneys and the Public for the processing of all Orphans' Court filings. Assist customers that walk-in to the office and answerphone calls and emails for information on filing documents. Utilize data entry/case management system. Report to and work with orphans' Court Judge's personnel to maintain timely calendar of events and Appeals. Will be trained on PSI and the Court Docket System.
ESSENTIAL DUTIES AND RESPONSIBILITIES
  • Perform necessary clerical assistance to attorneys and the public to ensure proper filings.
  • All paperwork that is submitted by an attorney and an individual who comes in without an attorney (pro se) is reviewed so that all of the required information is collected for data entry.
  • Ensure that all of the necessary documents are filled out and signed properly.
  • The data is now processed into the software program.
  • File documents accordingly.
  • Mail for Orphans' Court Clerk opened and distributed to proper parties.
  • Pull files for Judges' upcoming hearings.
  • Certify and Seal documents provided by Courts.
  • Assist in the filing, processing and preparation of the Audit List as needed.
  • Advise Attorneys and pro se filers of appropriate forms.
  • Responsible for all documents that are filed in the Clerk of Orphans' Court Office.
  • Process appeals to Superior Court.
  • Provide Judges with appropriate files and lists for upcoming hearings.
  • Assist with acceptance of e-filings on an as needed basis.
  • Off er assistance with e-filing questions to e-filers as needed.
  • When it is time for the files to be moved to Archives for storage they are prepped and boxed to be shipped.
  • Perform other duties to assist other units in the department and cross training in office as required.
  • Update calendar to keep up with filings and Appeals.
  • Other responsibilities as may be assigned.

QUALIFICATION REQUIREMENTS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • High School Diploma. An Associate's degree or Paralegal Certificate ispreferred but not required.
  • A minimum of two years of related clerical or legal office experience,preferably in a court or legal setting.
  • Must have knowledge of Local Rules of Orphans' Court Procedure.
  • Must have knowledge of Montgomery County Software systems.
  • Ability to work with employees, public, attorneys, judges' staff , other court and county offices.
Must be able to operate the following equipment:
1. Computer/Printer;
2. Telephone;
3. Xerox Copier;
4. Fax;
5. Microfilm Reader/Printer.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to stand; walk; sit; and talk and hear. The employee is occasionally required to use hands to finger, handle or feel objects, tools or controls; reach with hands or arms; and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision and depth perception.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function.
The noise level in the work environment is usually moderate

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