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File Assistant Jobs in Dallas, TX (NOW HIRING)

Medical City McKinney

Health File Clerk

Mckinney, TX · On-site

May assist with the physician suspension process by evaluating if a physician should be put on suspension, creating the list of recommended suspensions for approval, sending out notice letters ...

Albertsons

File Maintenance Supervisor

Heath, TX · On-site

Purpose The File Maintenance Supervisor is responsible for supporting the daily operations of the ... Customer Service * Assist with customer pricing concerns and inquiries. * Resolve pricing ...

IICRC

Job File Coordinator

Denton, TX · On-site

Job File Coordinator The primary responsibility of the Job File Coordinator is to monitor incoming ... Assist other departments, as needed. · Promptly receive and enter lead calls and job referrals ...

SERVPRO

Job File Coordinator

Denton, TX · On-site

Job File Coordinator The primary responsibility of the Job File Coordinator is to monitor incoming ... Assist other departments, as needed. · Promptly receive and enter lead calls and job referrals ...

LHH US

Litigation Legal Assistant

Dallas, TX

$40 - $55/hr

Organize and maintain electronic and physical case files * Assist with state and county court ... filings, including e-filing * Handle client communications and support billing activities ...

Brasfield & Gorrie, LLC

Jobsite Assistant

Roanoke, TX · On-site

$19 - $25.50/hr

Type, send, and file superintendent correspondence. * Set up and maintain electronic job files. * Assist with processing invoices in OnBase. * Track rental equipment and incoming materials. * Order ...

Brasfield & Gorrie, LLC

Jobsite Assistant

Prosper, TX · On-site

$18 - $24.25/hr

Type, send, and file superintendent correspondence. * Set up and maintain electronic job files. * Assist with processing invoices in OnBase. * Track rental equipment and incoming materials. * Order ...

Aldridge Pite LLP

Intake Processor

Plano, TX · On-site

$17 - $22.75/hr

Forward complete files to appropriate department/attorney to ensure appropriate and timely handling of file * Assist with additional projects as needed Job Requirements * High school diploma * Prior ...

Brasfield & Gorrie, LLC

Jobsite Assistant

Prosper, TX · On-site

$18 - $24.25/hr

Type, send, and file superintendent correspondence. * Set up and maintain electronic job files. * Assist with processing invoices in OnBase. * Track rental equipment and incoming materials. * Order ...

Brasfield & Gorrie, LLC

Jobsite Assistant

Roanoke, TX · On-site

$19 - $25.50/hr

Type, send, and file superintendent correspondence. * Set up and maintain electronic job files. * Assist with processing invoices in OnBase. * Track rental equipment and incoming materials. * Order ...

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File Assistant information

What are some common challenges faced by file assistants, and how can they be effectively managed?

File Assistants often deal with the challenge of organizing large volumes of physical and digital documents while ensuring accuracy and confidentiality. Managing time efficiently and maintaining attention to detail are crucial, especially when handling sensitive files or responding to urgent retrieval requests. A well-structured filing system, clear labeling, and regular audits can help streamline workflows and minimize errors. Additionally, effective communication with team members ensures files are shared and stored properly, supporting overall workplace efficiency.

What is the difference between File Assistant vs Data Entry Clerk?

AspectFile AssistantData Entry Clerk
Required CredentialsHigh school diploma; familiarity with filing systemsHigh school diploma; proficiency in data entry software
Work EnvironmentOffice settings, filing roomsOffice environments, computer stations
Employer & Industry UsageAdministrative departments across various industriesData management roles in multiple sectors
Common Search & ComparisonOften compared for administrative support rolesCompared for data processing tasks

The main difference is that File Assistants focus on organizing, filing, and maintaining physical or digital records, while Data Entry Clerks primarily input and update data into computer systems. Both roles support administrative functions but differ in their core tasks and skill sets.

What are the key skills and qualifications needed to thrive as a file assistant?

To thrive as a File Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with filing systems, document management software, and basic office equipment is typically required. Effective time management, reliability, and clear communication help set top performers apart. These skills ensure accurate record-keeping, quick document retrieval, and smooth office operations.

What is a file assistant?

File Assistants are administrative professionals responsible for managing, organizing, and maintaining files and records within an organization. Their duties often include filing documents physically or electronically, retrieving files when needed, and ensuring that all records are stored securely and are easily accessible. They may also handle file archiving, labeling, and sometimes assist with data entry or other clerical tasks. File Assistants play a crucial role in keeping information organized and supporting the smooth operation of office processes.

Is a file assistant a stressful job?

A file assistant role typically involves organizing, managing, and maintaining files and records, which can be repetitive but generally not highly stressful. The job environment is often quiet and routine, though deadlines or high workload periods may increase stress levels temporarily. Good organizational skills and attention to detail help manage job demands effectively.
What cities near Dallas, TX are hiring for File Assistant jobs? Cities near Dallas, TX with the most File Assistant job openings:
File Assistant jobs near you
Infographic showing various File Assistant job openings in Dallas, TX as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Account Payable Specialist

FRIGELAR NORTH AMERICA INC

Dallas, TX • On-site

$25 - $30/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 28 days ago

Job description

Role Description


Fissco Supply is seeking a detail-oriented and dependable Accounts Payable Specialist to join our growing team. This role will be responsible for processing vendor invoices, maintaining accurate financial records, reconciling vendor statements, and supporting the overall accounts payable function. The ideal candidate thrives in a fast-paced environment, has strong organizational skills, and is committed to accuracy and customer service.


Reporting Relationship: This position reports directly to the Accounting Manager


Key Responsibilities:


  • Process a high volume of vendor invoices accurately and timely.
  • Match invoices to purchase orders and receiving documentation.
  • Review invoices for proper approvals and coding.
  • Prepare and process weekly check runs, ACH payments, and wire transfers.
  • Reconcile vendor statements and resolve discrepancies.
  • Communicate with vendors regarding payment inquiries and account issues.
  • Maintain vendor records and ensure proper documentation is on file.
  • Assist with month-end closing activities related to accounts payable.
  • Prepare, file, and remit monthly, quarterly, and annual sales and use tax returns across multiple jurisdictions.
  • Work closely with purchasing, receiving, and branch personnel to resolve invoice issues.
  • Ensure compliance with company policies and internal controls.


Qualifications:


  • 3+ years of Accounts Payable experience preferred.
  • Experience in distribution, wholesale, manufacturing, or inventory-based industries strongly preferred
  • Advanced Excel skills preferred.
  • ERP experience required; Epicor Eclipse experience is a plus
  • Strong communication and problem-solving skills.
  • Excellent attention to detail and organizational skills.



Benefits:


  • Competitive salary
  • Medical, dental, and vision insurance
  • 401(k) with company match
  • Paid time off and company holidays