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File Assistant Jobs in Dallas, TX (NOW HIRING)

Assist Point Inc

Front Desk / Medical Assistant

Frisco, TX

$15.25 - $19.25/hr

Perform administrative duties such as filing, faxing, and data entry. Qualifications * High school diploma or equivalent; Medical Assistant certification preferred. * Previous experience in a medical ...

HITT Contracting

MEP Assistant Superintendent

Dallas, TX · On-site

$40K - $51K/yr

Responsibilities Maintain adherence to HITT's standards of safety Assist bidding mechanical and electrical trades Ensure that required documentation is filed Assist in conducting project meetings and ...

Haynes and Boone

Managing Clerk

Dallas, TX · On-site

Flexibility to be available after hours to assist with filings and procedural questions. * Must be a self-starter and possess the ability to work independently, while exhibiting extraordinary ...

MCIS Inc

Assistant Project Manager

Dallas, TX · On-site

Maintain organized project files. * Assist with budget management. * Monitor progress and flag potential delays to the Project Manager. * Participate in meetings and prepare minutes and reports ...

MCIS Inc.

Assistant Project Manager

Dallas, TX

Maintain organized project files. * Assist with budget management. * Monitor progress and flag potential delays to the Project Manager. * Participate in meetings and prepare minutes and reports ...

MCIS Inc

Assistant Project Manager

Dallas, TX · On-site

Maintain organized project files. * Assist with budget management. * Monitor progress and flag potential delays to the Project Manager. * Participate in meetings and prepare minutes and reports ...

True Journey Consulting

Be Seen First

Executive Assistant / Front Desk Coordinator - Healthcare

Fort Worth, TX · On-site

$20 - $30/hr

Maintain accurate administrative files, assist with new-hire onboarding documentation, and adapt duties as NeuroBridge expands operations. Qualifications & Requirements Required: * Education: High ...

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File Assistant information

What are some common challenges faced by file assistants, and how can they be effectively managed?

File Assistants often deal with the challenge of organizing large volumes of physical and digital documents while ensuring accuracy and confidentiality. Managing time efficiently and maintaining attention to detail are crucial, especially when handling sensitive files or responding to urgent retrieval requests. A well-structured filing system, clear labeling, and regular audits can help streamline workflows and minimize errors. Additionally, effective communication with team members ensures files are shared and stored properly, supporting overall workplace efficiency.

What is the difference between File Assistant vs Data Entry Clerk?

AspectFile AssistantData Entry Clerk
Required CredentialsHigh school diploma; familiarity with filing systemsHigh school diploma; proficiency in data entry software
Work EnvironmentOffice settings, filing roomsOffice environments, computer stations
Employer & Industry UsageAdministrative departments across various industriesData management roles in multiple sectors
Common Search & ComparisonOften compared for administrative support rolesCompared for data processing tasks

The main difference is that File Assistants focus on organizing, filing, and maintaining physical or digital records, while Data Entry Clerks primarily input and update data into computer systems. Both roles support administrative functions but differ in their core tasks and skill sets.

What are the key skills and qualifications needed to thrive as a file assistant?

To thrive as a File Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with filing systems, document management software, and basic office equipment is typically required. Effective time management, reliability, and clear communication help set top performers apart. These skills ensure accurate record-keeping, quick document retrieval, and smooth office operations.

What is a file assistant?

File Assistants are administrative professionals responsible for managing, organizing, and maintaining files and records within an organization. Their duties often include filing documents physically or electronically, retrieving files when needed, and ensuring that all records are stored securely and are easily accessible. They may also handle file archiving, labeling, and sometimes assist with data entry or other clerical tasks. File Assistants play a crucial role in keeping information organized and supporting the smooth operation of office processes.

Is a file assistant a stressful job?

A file assistant role typically involves organizing, managing, and maintaining files and records, which can be repetitive but generally not highly stressful. The job environment is often quiet and routine, though deadlines or high workload periods may increase stress levels temporarily. Good organizational skills and attention to detail help manage job demands effectively.
What cities near Dallas, TX are hiring for File Assistant jobs? Cities near Dallas, TX with the most File Assistant job openings:
File Assistant jobs near you
Infographic showing various File Assistant job openings in Dallas, TX as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Office Administrator/File Coordinator

PuroClean of Southlake

Southlake, TX • On-site

$33K - $37K/yr

Full-time

PTO

Re-posted 11 days ago

Job description

Benefits:
  • Free uniforms
  • Opportunity for advancement
  • Paid time off
  • Training & development
  • Flexible schedule
  • Free food & snacks
  • Tuition assistance

Company and Culture:
 
PuroClean, a leader in emergency property restoration services, helps families and businesses overcome the devastating setbacks caused by water, fire, mold, biohazard, and other conditions resulting in property damage.
 
Job Position Description:
 
Manage the office team to perform and assist with the organization and running of the daily administrative operations of the company. Manage all aspects of accounting and reporting. Implement and adhere to accounting guidelines and reporting requirements. Ensure all job files are properly audited and contain all required documentation. Taking incoming calls and routing to the appropriate department, taking incoming leads, assisting in routing technicians, and general clerical duties and light cleaning. Develop and implement an annual office administration plan and budget to improve productivity. Serve as the in-house expert on utilizing QuickBooks, Microsoft Excel, Microsoft Office. Manage and improve customer satisfaction, including the resolution of customer complaints. Manage the efficient operation and appropriate support of all business functions. Ensure proper accounting procedures are followed. All reporting is accurate and timely. Ensure customer files contain proper documentation, and office team is competent and effective in all administrative tasks. All customer complaints are resolved quickly to the satisfaction of the customer.
 
Responsibilities:
 
·         Managing Customer and client satisfaction and representing and improving brand operations
·         Sort and distribute communications in a timely manner
·         Perform receptionist duties
·         Being proactive in resolution of customer issues, concerns and complaints
·         Managing documentation related to jobs, compliance, scheduling, and delegation of responsibilities
·         Maintaining employee documentation, new hire orientations, and managing invoices, petty cash and duties related to office administration
·         Continue professional development of PuroClean® specific skills and expertise: office procedures and processes
·         Safety and risk management, following and maintaining guidelines for all field staff and office personnel
·         Schedule and plan meetings and appointments
·         Track inventory of supplies and equipment
·         Maintain trusting relationships with suppliers, customers and colleagues
·         Handle collections on outstanding invoices
 
Qualifications/Skills:
 
·         Proficient using Xactimate & Symbility/Mobile Claims estimating platforms
·         Experienced in XactAnalysis, Claims Connect, MICA, Dash software platforms
·         Experience with program work from all major insurance carriers
·         Understanding of safety guidelines and ability to manage them on site and while traveling
·         IICRC certified in ASD, WRT and AMRT
·         Proven experience as a back-office assistant, office assistant or another relevant administrative role in property restoration or construction
·         Focus on personal development, team building, and leadership skills is essential
·         Attention to detail, aptitude for multitasking and calm under pressure
·         Thorough understanding of office management procedures
·         Excellent organizational and time management skills
·         Ensure clear communication with entire staff, ability to manage relationships
·         Aptitude with record keeping, easily accessing information, and communicating ‘the message’
·         Awareness and respect for safety, using care are caution with teammates and customers
·         Strength with multitasking and handling deadlines, organizational and leadership skills
·         Ability to learn quickly and flexible with change and professional challenges
·         Proficient in MS Office, Dash, MICA/Mitigate, Xactimate and DocuSketch
 
Benefits:
 
·         Paid time off
·         Referral program
·         Tuition reimbursement
·         Flexible schedule