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File Assistant Jobs in Mesa, AZ (NOW HIRING)

Quintairos Prieto Wood and Boyer PA

File Clerk

Scottsdale, AZ · On-site

$16.50 - $20/hr

A., a multi-office national defense firm, is seeking a professional and dependable File Clerk for ... Greet and assist office visitors and manage front desk communications * Answer and route incoming ...

Quintairos Prieto Wood and Boyer PA

File Clerk

Scottsdale, AZ · On-site

$16.75 - $20/hr

A., a multi-office national defense firm, is seeking a professional and dependable File Clerk for ... Greet and assist office visitors and manage front desk communications * Answer and route incoming ...

SERVPRO

Job File Coordinator

Buckeye, AZ · On-site

$18/hr

Job File Coordinator SERVPRO ® of Buckeye is hiring a Job File Coordinator. The Job File ... Collaborate and assist with other departments, as needed Position Requirements * High school ...

DHI Mortgage

Escrow Assistant

Chandler, AZ · On-site

$19.25 - $24.50/hr

Horton, Inc. is currently looking for an Escrow Assistant for their Financial Services Escrow ... The right candidate will be responsible for the timely preparation of all escrow files and ordering ...

Aldridge Pite LLP

Intake Processor

Mesa, AZ · On-site

$15.50 - $21/hr

Forward complete files to appropriate department/attorney to ensure appropriate and timely handling of file * Assist with additional projects as needed Job Requirements * High school diploma * Prior ...

Compass Group

ADMINISTRATIVE ASSISTANT

Phoenix, AZ · On-site

$20/hr

Maintain department records and confidential files. * Compile and analyze operational reports ... The advertised program is a conversational recruiting assistant that helps you apply to jobs with ...

Compass Group

ADMIN ASST-HRLY

Tempe, AZ · On-site

$17.25 - $23.25/hr

Maintain confidential personnel files. * Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices ...

Compass Group

ADMIN ASST-HRLY

Tempe, AZ · On-site

$17.50 - $23.50/hr

Maintain confidential personnel files. * Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices ...

Compass Group

ADMIN ASST-HRLY

Tempe, AZ · On-site

$17.50 - $23.50/hr

Maintain confidential personnel files. * Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices ...

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File Assistant information

What is a file assistant?

File Assistants are administrative professionals responsible for managing, organizing, and maintaining files and records within an organization. Their duties often include filing documents physically or electronically, retrieving files when needed, and ensuring that all records are stored securely and are easily accessible. They may also handle file archiving, labeling, and sometimes assist with data entry or other clerical tasks. File Assistants play a crucial role in keeping information organized and supporting the smooth operation of office processes.

What are the key skills and qualifications needed to thrive as a file assistant?

To thrive as a File Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with filing systems, document management software, and basic office equipment is typically required. Effective time management, reliability, and clear communication help set top performers apart. These skills ensure accurate record-keeping, quick document retrieval, and smooth office operations.

What are some common challenges faced by file assistants, and how can they be effectively managed?

File Assistants often deal with the challenge of organizing large volumes of physical and digital documents while ensuring accuracy and confidentiality. Managing time efficiently and maintaining attention to detail are crucial, especially when handling sensitive files or responding to urgent retrieval requests. A well-structured filing system, clear labeling, and regular audits can help streamline workflows and minimize errors. Additionally, effective communication with team members ensures files are shared and stored properly, supporting overall workplace efficiency.

What is the difference between File Assistant vs Data Entry Clerk?

AspectFile AssistantData Entry Clerk
Required CredentialsHigh school diploma; familiarity with filing systemsHigh school diploma; proficiency in data entry software
Work EnvironmentOffice settings, filing roomsOffice environments, computer stations
Employer & Industry UsageAdministrative departments across various industriesData management roles in multiple sectors
Common Search & ComparisonOften compared for administrative support rolesCompared for data processing tasks

The main difference is that File Assistants focus on organizing, filing, and maintaining physical or digital records, while Data Entry Clerks primarily input and update data into computer systems. Both roles support administrative functions but differ in their core tasks and skill sets.

Is a file assistant a stressful job?

A file assistant role typically involves organizing, managing, and maintaining physical or digital files, which can be repetitive but generally is not considered highly stressful. The job environment is often quiet and routine, though deadlines or high workload periods may increase stress levels temporarily. Good organizational skills and attention to detail help manage job demands effectively.
File Assistant jobs near you

File Clerk

Quintairos, Prieto, Wood, & Boyer, P.A.

Scottsdale, AZ • On-site

$16.75 - $20/hr

Other

Re-posted yesterday

Job description

File Clerk Opportunity

Quintairos, Prieto, Wood & Boyer, P.A., a multi-office national defense firm, is seeking a professional and dependable File Clerk for our Scottsdale, AZ office. This position offers the opportunity to be an essential part of the day-to-day office operations while supporting attorneys and legal staff with overflow administrative and clerical tasks.

We are open to part-time or full-time candidates who are eager to learn and grow in a legal office environment. The ideal candidate is organized, proactive, and comfortable multitasking between front desk duties and light legal administrative support.

Key Responsibilities:
  • Greet and assist office visitors and manage front desk communications
  • Answer and route incoming calls; take messages and assist callers as needed
  • Handle all incoming and outgoing mail and package deliveries
  • Assist with preparing and distributing subpoenas
  • Provide support with time entry and billing tasks under supervision
  • Coordinate the delivery of records to experts and parties
  • Assist with basic legal file organization and mailings
  • Support attorneys and paralegals with administrative overflow as needed
  • Maintain a clean and organized reception and shared office space
Qualifications:
  • 1+ year of office, administrative, or receptionist experience preferred
  • Prior exposure to legal, professional services, or medical office environments a plus
  • Strong organizational skills with attention to detail
  • Excellent verbal and written communication skills
  • Ability to prioritize and manage multiple tasks independently
  • Proficiency in Microsoft Office (Word, Outlook, Excel)
  • High School Diploma or equivalent required
What We Offer:
  • Flexible part-time or full-time schedule, depending on candidate availability and experience
  • Opportunity for growth and on-the-job training in legal administrative functions
  • Supportive and team-oriented work environment
  • Competitive compensation
  • Benefits package available for full-time employees

This position is primarily in an office setting and may require extended periods of sitting, occasional walking, lifting of files or packages up to 20 lbs., and use of standard office equipment.

For immediate consideration, qualified candidates should submit their resumes. Compensation is commensurate with experience.

QPWB is an Equal Opportunity Employer committed to creating an inclusive and collaborative environment.

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