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File Assistant Jobs in Buffalo, NY (NOW HIRING)

Grider Support Services LLC

Medical Assistant

Buffalo, NY · On-site

$18 - $22/hr

Maintains accurate patient records in electronic health record (EMR) system as well as any paper files. Assist as needed with locating charts/pulling charts for the next day appointments or printing ...

Grider Support Services LLC

Medical Assistant

Buffalo, NY · On-site

$18 - $22/hr

Maintains accurate patient records in electronic health record (EMR) system as well as any paper files. Assist as needed with locating charts/pulling charts for the next day appointments or printing ...

Insero Talent Solutions

Legal Assistant

Buffalo, NY

Organize, maintain, and update electronic and physical client files and records. * Assist with document production, discovery management, exhibit preparation, and closing binders. * Coordinate ...

InsCipher

Tax Associate

Buffalo, NY · Remote

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

Empire State

Administrative Assistant, WNY

Buffalo, NY · Hybrid

$17.50 - $23.50/hr

The Administrative Assistant will provide support for the WNY Project Management staff; assist the ... Maintaining filing system; set up meetings and make appointments; answer telephone; copying ...

Empire State

Administrative Assistant, WNY

Buffalo, NY · On-site

$48K - $51K/yr

The Administrative Assistant will provide support for the WNY Project Management staff; assist the ... Maintaining filing system; set up meetings and make appointments; answer telephone; copying ...

InsCipher

Tax Associate

Buffalo, NY · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

Uniland Development Corp

Legal Assistant

Buffalo, NY · On-site

JOB SUMMARY The Legal Assistant supports the General Counsel - Leasing & Construction in all ... Manages and maintains commercial lease files and documentation, ensuring files are organized and ...

Uniland Development Corp

Legal Assistant

Buffalo, NY · On-site

JOB SUMMARY The Legal Assistant supports the General Counsel - Leasing & Construction in all ... Manages and maintains commercial lease files and documentation, ensuring files are organized and ...

Uniland Development Corp

Legal Assistant

Buffalo, NY · On-site

JOB SUMMARY The Legal Assistant supports the General Counsel - Leasing & Construction in all ... Manages and maintains commercial lease files and documentation, ensuring files are organized and ...

Mattel

Administrative Assistant

East Aurora, NY

$16.50 - $22.25/hr

Update state website information, submit electronic returns and corresponding payments, save filing backups and any state-related communications in relevant folders. * Assist in gathering information ...

Mattel

Administrative Assistant

East Aurora, NY · On-site

$16.50 - $22.25/hr

Update state website information, submit electronic returns and corresponding payments, save filing backups and any state-related communications in relevant folders. * Assist in gathering information ...

Mattel

Administrative Assistant

East Aurora, NY

$16.50 - $22.25/hr

Update state website information, submit electronic returns and corresponding payments, save filing backups and any state-related communications in relevant folders. * Assist in gathering information ...

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All JobsFile JobsFile Assistant JobsFile Assistant Jobs in Buffalo, NY

File Assistant information

What are some common challenges faced by file assistants, and how can they be effectively managed?

File Assistants often deal with the challenge of organizing large volumes of physical and digital documents while ensuring accuracy and confidentiality. Managing time efficiently and maintaining attention to detail are crucial, especially when handling sensitive files or responding to urgent retrieval requests. A well-structured filing system, clear labeling, and regular audits can help streamline workflows and minimize errors. Additionally, effective communication with team members ensures files are shared and stored properly, supporting overall workplace efficiency.

What is the difference between File Assistant vs Data Entry Clerk?

AspectFile AssistantData Entry Clerk
Required CredentialsHigh school diploma; familiarity with filing systemsHigh school diploma; proficiency in data entry software
Work EnvironmentOffice settings, filing roomsOffice environments, computer stations
Employer & Industry UsageAdministrative departments across various industriesData management roles in multiple sectors
Common Search & ComparisonOften compared for administrative support rolesCompared for data processing tasks

The main difference is that File Assistants focus on organizing, filing, and maintaining physical or digital records, while Data Entry Clerks primarily input and update data into computer systems. Both roles support administrative functions but differ in their core tasks and skill sets.

What are the key skills and qualifications needed to thrive as a file assistant?

To thrive as a File Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with filing systems, document management software, and basic office equipment is typically required. Effective time management, reliability, and clear communication help set top performers apart. These skills ensure accurate record-keeping, quick document retrieval, and smooth office operations.

What is a file assistant?

File Assistants are administrative professionals responsible for managing, organizing, and maintaining files and records within an organization. Their duties often include filing documents physically or electronically, retrieving files when needed, and ensuring that all records are stored securely and are easily accessible. They may also handle file archiving, labeling, and sometimes assist with data entry or other clerical tasks. File Assistants play a crucial role in keeping information organized and supporting the smooth operation of office processes.

Is a file assistant a stressful job?

A file assistant role typically involves organizing, managing, and maintaining files and records, which can be repetitive but generally not highly stressful. The job environment is often quiet and routine, though deadlines or high workload periods may increase stress levels temporarily. Good organizational skills and attention to detail help manage job demands effectively.
What are the most commonly searched types of File jobs in Buffalo, NY? The most popular types of File jobs in Buffalo, NY are:
What cities near Buffalo, NY are hiring for File Assistant jobs? Cities near Buffalo, NY with the most File Assistant job openings:
File Assistant jobs near you
Infographic showing various File Assistant job openings in Buffalo, NY as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Medical Assistant

Grider Support Services LLC

Buffalo, NY • On-site

$18 - $22/hr

Full-time

Medical, Dental, Vision, Life, PTO

Posted 16 days ago

Job description

Grider Support Services, LLC is a proud partner of Erie County Medical Center (ECMC) and is dedicated to providing high-quality patient-centered care to our community.

We are seeking a skilled and compassionate Medical Assistant to join our ambulatory team. As a Medical Assistant, you will play a crucial role in providing high-quality patient care and support to our medical staff. If you have a passion for helping others and possess the necessary medical knowledge and skills, we encourage you to apply.

???? Location:462 Grider Street Buffalo, NY
???? Department: Specialty Practice
???? Shift: Full-Time | Monday–Friday, 8:00 AM – 4:00 PM (no more 13 hour days, overnights, or working holidays!)

Job Duties

  • Prepares patient for examinations by rooming patient, taking vital signs, height/weight, reason for visit, screenings, and recording medical histories
  • Performs routine lab tests and collects and labels laboratory specimens
  • Maintains accurate patient records in electronic health record (EMR) system as well as any paper files. Assist as needed with locating charts/pulling charts for the next day appointments or printing information from EMR and acquiring reports from outside facilities.
  • Assists with answers and direct phone calls, addressing patient inquiries and questions. Will redirect call to nurse/provider to note and triage urgent matters or other clinical needs.
  • Obtains patients insurance information, demographics, and prior authorizations for testing.
  • Ensures cleanliness of patient rooms, stocks and reorganizes medical supplies and manages inventory
  • Ensures patient confidentiality in compliance with HIPAA regulations
  • Participates in staff development and staff meetings
  • Provide excellent customer service with professionalism and strong interpersonal skills to ensure a positive experience for patients, vendors, and other healthcare team members
  • Perform other duties assigned by management.

Benefits: We offer a competitive salary and benefits package. The hiring range is between $18.00-$22.00 per year/hour. Enjoy generous PTO, paid holidays, and top-tier medical coverage with low premiums and full deductible coverage through an HRA—plus dental, vision, life insurance, and great discounts!

Qualifications

Education:

  • High School diploma or equivalency
  • Basic Life Support (BLS) Certification, required within 90 days of service
  • Certification as a Medical Assistant, preferred

Experience:

  • 1 year experience as a medical assistant in an ambulatory care setting, preferred

Skills & Competencies:

  • Proficient in performing clinical tasks such as taking vital signs, updating patient chart information and recording other medical data
  • Excellent communication and interpersonal skills to interact with patients, families and healthcare team members
  • Familiarity with Electronic Medical Records (EMR) and other healthcare technology
  • Critical thinking, time management, strong communication, problem-solving, and ability to handle various clinical situations.

Grider Support Services, LLC. is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Applicants and employees are considered for positions and are evaluated without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, marital status, or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved.

* The pay range listed is a good faith determination of potential base compensation that may be offered to a successful applicant at the time of posting. When determining pay, several factors will be considered including but not limited to location, specialty, service line, years of relevant experience, education, professional credentials, internal equity, and budget.