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File Assistant Jobs in Ridgewood, NY (NOW HIRING)

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File Clerk

Great Neck Plaza, NY · On-site

$18 - $21.50/hr

Maintain, retrieve, organize files in alphabetical and numerical order while maintaining accurate ... Occasionally assist with reception coverage and general office support Qualifications * Minimum of ...

Equiliem

File Clerk

Queens, NY · On-site

$25 - $28/hr

Prepare documentation and forms required for file storage, retrieval, and vendor coordination. * Assist with boxing, labeling, tracking, and organizing files for offsite storage. * Maintain accurate ...

Equiliem

File Clerk - Equiliem

Manhattan, NY · On-site

$25 - $28/hr

Prepare documentation and forms required for file storage, retrieval, and vendor coordination. * Assist with boxing, labeling, tracking, and organizing files for offsite storage. * Maintain accurate ...

RXR

Assistant Project Manager

New York, NY · On-site

Ensure RXR always has the current certificate of insurance on file. * Assist with the team and consultants to complete all permit filings. * Stakeholder Collaboration: * Develop effective ...

RXR

Assistant Project Manager

New York, NY · On-site

$75K - $95K/yr

Ensure RXR always has the current certificate of insurance on file. * Assist with the team and consultants to complete all permit filings. * Stakeholder Collaboration: * Develop effective ...

Marriott

Coord-Human Resources

Woodhaven, NY

$22 - $28.75/hr

Create new employee personnel file. Assist walk-in candidates with application procedures. Maintain space designated for completing applications and ensure it is clean, well maintained, and ...

Goldberg Segalla LLP

File Intake Analyst

New York, NY · On-site

$21 - $25/hr

Evaluate information secured in the file intake process to ensure accuracy and adequacy prior to ... Receive cross training and assist other departments as needed Assist with special projects and ...

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File Assistant information

What is a file assistant?

File Assistants are administrative professionals responsible for managing, organizing, and maintaining files and records within an organization. Their duties often include filing documents physically or electronically, retrieving files when needed, and ensuring that all records are stored securely and are easily accessible. They may also handle file archiving, labeling, and sometimes assist with data entry or other clerical tasks. File Assistants play a crucial role in keeping information organized and supporting the smooth operation of office processes.

What are the key skills and qualifications needed to thrive as a file assistant?

To thrive as a File Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with filing systems, document management software, and basic office equipment is typically required. Effective time management, reliability, and clear communication help set top performers apart. These skills ensure accurate record-keeping, quick document retrieval, and smooth office operations.

What are some common challenges faced by file assistants, and how can they be effectively managed?

File Assistants often deal with the challenge of organizing large volumes of physical and digital documents while ensuring accuracy and confidentiality. Managing time efficiently and maintaining attention to detail are crucial, especially when handling sensitive files or responding to urgent retrieval requests. A well-structured filing system, clear labeling, and regular audits can help streamline workflows and minimize errors. Additionally, effective communication with team members ensures files are shared and stored properly, supporting overall workplace efficiency.

What is the difference between File Assistant vs Data Entry Clerk?

AspectFile AssistantData Entry Clerk
Required CredentialsHigh school diploma; familiarity with filing systemsHigh school diploma; proficiency in data entry software
Work EnvironmentOffice settings, filing roomsOffice environments, computer stations
Employer & Industry UsageAdministrative departments across various industriesData management roles in multiple sectors
Common Search & ComparisonOften compared for administrative support rolesCompared for data processing tasks

The main difference is that File Assistants focus on organizing, filing, and maintaining physical or digital records, while Data Entry Clerks primarily input and update data into computer systems. Both roles support administrative functions but differ in their core tasks and skill sets.

Is a file assistant a stressful job?

A file assistant role typically involves organizing, managing, and maintaining physical or digital files, which can be repetitive but generally is not considered highly stressful. The job environment is often quiet and routine, though deadlines or high workload periods may increase stress levels temporarily. Good organizational skills and attention to detail help manage job demands effectively.

What are the most commonly searched types of File jobs in Ridgewood, NY?

The most popular types of File jobs in Ridgewood, NY are:

What cities near Ridgewood, NY are hiring for File Assistant jobs?

Cities near Ridgewood, NY with the most File Assistant job openings:

File Assistant jobs near you
Infographic showing various File Assistant job openings in Ridgewood, NY as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 21% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

File Clerk

Brooklyn, NY • On-site

Little Flower Children and Family Services of New York
201 - 500 employees
Learn more about Little Flower Children and Family Services of New Yorkexternal

$17.50 - $20.75/hr

Other

Posted 22 days ago

Job description

Summary Job Description:
As a File Clerk, you will be responsible for organizing and maintaining case records for individuals who are under the agency's supervision. You will work with various departments to ensure that files are stored appropriately and can be easily accessed when needed.
Principle Responsibilities:
  • Create and maintain filing systems, both electronic and physical
  • Sort and categorize documents according to content, purpose, or date
  • Retrieve files upon request from individuals and departments within the organization
  • Create new files as needed and ensure that all documents are properly labeled
  • Record file movements and keep logs of all files taken out of the filing system
  • Ensure that all files are stored securely and are protected from unauthorized access or theft
  • Perform periodic audits of files to ensure accuracy and completeness
  • Assist with data entry and other administrative tasks as needed
Special qualifications:
  • Strong organizational and time management skills
  • Attention to detail and accuracy
  • Ability to work independently and as part of a team
  • Proficiency in Microsoft Office and other computer software systems
  • Good communication and interpersonal skills
Minimum Requirements:
  • High school diploma or equivalent
  • Previous experience working in an office environment
Travel Requirements:
  • This position is located in Brooklyn.

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