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File Assistant Jobs in Ridgewood, NY (NOW HIRING)

Percy Towers

Litigation Legal Assistant

Greenwich, CT

$70K - $90K/yr

Prepare, e-file, and serve documents in CT/NY state and federal courts. * Organize and maintain physical and electronic case files. * Assist with discovery: track schedules, organize productions, and ...

Marriott

Coord-Human Resources

Manhattan, NY · On-site

$23.25 - $30.25/hr

Create new employee personnel file. Assist walk-in candidates with application procedures. Maintain space designated for completing applications and ensure it is clean, well maintained, and ...

Marriott

Coord-Human Resources

Woodhaven, NY · On-site

$22 - $28.75/hr

Create new employee personnel file. Assist walk-in candidates with application procedures. Maintain space designated for completing applications and ensure it is clean, well maintained, and ...

Sweet Apparel Inc

Assistant Technical Designer

Manhattan, NY · On-site

$41K - $48K/yr

Maintain organized records of fit comments, approvals, pattern revisions, and technical files * Assist in ensuring products meet brand standards, retailer requirements, quality expectations, and ...

New

Joele Frank

Assistant Controller

New York, NY · On-site

$170K - $200K/yr

Prepare interim & final financial reports for external tax professionals to support quarterly estimates and year-end filings. * Assist with forecasting and expense management initiatives in ...

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File Assistant information

What are some common challenges faced by file assistants, and how can they be effectively managed?

File Assistants often deal with the challenge of organizing large volumes of physical and digital documents while ensuring accuracy and confidentiality. Managing time efficiently and maintaining attention to detail are crucial, especially when handling sensitive files or responding to urgent retrieval requests. A well-structured filing system, clear labeling, and regular audits can help streamline workflows and minimize errors. Additionally, effective communication with team members ensures files are shared and stored properly, supporting overall workplace efficiency.

What is the difference between File Assistant vs Data Entry Clerk?

AspectFile AssistantData Entry Clerk
Required CredentialsHigh school diploma; familiarity with filing systemsHigh school diploma; proficiency in data entry software
Work EnvironmentOffice settings, filing roomsOffice environments, computer stations
Employer & Industry UsageAdministrative departments across various industriesData management roles in multiple sectors
Common Search & ComparisonOften compared for administrative support rolesCompared for data processing tasks

The main difference is that File Assistants focus on organizing, filing, and maintaining physical or digital records, while Data Entry Clerks primarily input and update data into computer systems. Both roles support administrative functions but differ in their core tasks and skill sets.

What are the key skills and qualifications needed to thrive as a file assistant?

To thrive as a File Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with filing systems, document management software, and basic office equipment is typically required. Effective time management, reliability, and clear communication help set top performers apart. These skills ensure accurate record-keeping, quick document retrieval, and smooth office operations.

What is a file assistant?

File Assistants are administrative professionals responsible for managing, organizing, and maintaining files and records within an organization. Their duties often include filing documents physically or electronically, retrieving files when needed, and ensuring that all records are stored securely and are easily accessible. They may also handle file archiving, labeling, and sometimes assist with data entry or other clerical tasks. File Assistants play a crucial role in keeping information organized and supporting the smooth operation of office processes.

Is a file assistant a stressful job?

A file assistant role typically involves organizing, managing, and maintaining files and records, which can be repetitive but generally not highly stressful. The job environment is often quiet and routine, though deadlines or high workload periods may increase stress levels temporarily. Good organizational skills and attention to detail help manage job demands effectively.
What cities near Ridgewood, NY are hiring for File Assistant jobs? Cities near Ridgewood, NY with the most File Assistant job openings:
File Assistant jobs near you
Infographic showing various File Assistant job openings in Ridgewood, NY as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Litigation Legal Assistant

Percy Towers

Greenwich, CT

$70K - $90K/yr

Full-time

PTO

Re-posted 3 days ago

Job description

Litigation Legal Assistant – Civil & Commercial (CT/NY)

Location: Greenwich, CT (Onsite)

Salary: $70k - $90k + 10% bonus, 3 weeks PTO and fully comprehensive benefits

This role entails providing high-level administrative and litigation support to two trial attorneys handling complex civil and commercial matters in CT/NY, including personal injury, wrongful death, real estate, land use, contract, construction, employment, and general litigation.

Key Responsibilities:

  • Manage calendars, schedule legal proceedings, and track deadlines.
  • Draft, format, and proofread legal documents.
  • Prepare, e-file, and serve documents in CT/NY state and federal courts.
  • Organize and maintain physical and electronic case files.
  • Assist with discovery: track schedules, organize productions, and coordinate with parties.
  • Communicate professionally with clients, counsel, and court staff.
  • Prepare materials and coordinate logistics for hearings, trials, and ADR.
  • Conduct factual and docket research.
  • Assist with billing, time entry, and expense reports.
  • Support firm and client development activities.

Required Experience:

  • 5+ years of litigation legal assistant/paralegal experience in civil/commercial litigation, personal injury, real estate, land use, construction, contract, or employment disputes.
  • Experience filing in CT/NY courts; familiarity with federal e-filing preferred.
  • Experience supporting trial lawyers through all phases of litigation.

Skills and Competencies:

  • Strong understanding of civil procedure and litigation workflow.
  • Excellent writing, grammar, and proofreading skills.
  • Highly organized with strong attention to detail and ability to manage multiple priorities.
  • Strong client service and communication skills.
  • Proficiency in Microsoft 365, PDF software, and case management systems.
  • Comfortable working with legal, medical, real estate, and business documentation.
  • Ability to work independently and proactively.

Education and Credentials:

  • Associate’s degree or paralegal certificate preferred; equivalent experience considered.
  • Notary Public in CT/NY a plus.

Ability to commute to Greenwich, CT office;