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File Assistant Jobs in Ridgewood, NY (NOW HIRING)

Joele Frank

Assistant Controller

New York, NY · On-site

$170K - $200K/yr

Prepare interim & final financial reports for external tax professionals to support quarterly estimates and year-end filings. * Assist with forecasting and expense management initiatives in ...

Cna

Executive Assistant

New York, NY · Hybrid

$90K - $125K/yr

At CNA, we strive to create a culture in which people know they matter and are part of something ... Establishes and maintains official documents and records in appropriate files. * May lead, mentor ...

Aries Construction Co., Inc.

Be Seen First

Construction Administrative Manager

Whitestone, NY · On-site

$17 - $21/hr

... files - Assist with onboarding new employees - Track timesheets, attendance, and basic HR documentation Software & Technical Skills - Strong knowledge of Microsoft Excel, Word, and MS Project ...

Akerman

Managing Clerk

New York, NY · On-site

$100K - $153K/yr

Train and support litigation assistants and docketing personnel to promote consistency and compliance with firm procedures. * Maintain accurate filing, docketing, and reporting records.

Page Group

Legal Executive Assistant

Manhattan, NY · On-site

Maintain accurate client records and legal files. Assist with reporting, tracking initiatives, presentations, and special projects. Provide administrative support while balancing multiple priorities ...

Filé Gumbo Bar

Food Runner

New York, NY

$11.35 - $13/hr

Maintain cleanliness standards in expo and runner areas. Assist with basic prep of garnishes and ... Must be available 5pm to close Wednesday - Sunday More detail about Filé Gumbo Bar, please visit ...

New

Rainbow Stores

Business License Coordinator

Brooklyn, NY · On-site

$66K - $80K/yr

Prepare and file annual corporate reports. * Coordinate with third-party vendors by providing information needed for personal property tax filings. * Assist with payment and tracking of personal ...

Robert Half

Legal Assistant

Manhattan, NY · On-site

$90K - $110K/yr

We are looking for an experienced Legal Assistant to support a busy litigation practice in New York ... Prepare and submit filings in state and federal courts using applicable electronic filing platforms ...

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File Assistant information

What are some common challenges faced by file assistants, and how can they be effectively managed?

File Assistants often deal with the challenge of organizing large volumes of physical and digital documents while ensuring accuracy and confidentiality. Managing time efficiently and maintaining attention to detail are crucial, especially when handling sensitive files or responding to urgent retrieval requests. A well-structured filing system, clear labeling, and regular audits can help streamline workflows and minimize errors. Additionally, effective communication with team members ensures files are shared and stored properly, supporting overall workplace efficiency.

What is the difference between File Assistant vs Data Entry Clerk?

AspectFile AssistantData Entry Clerk
Required CredentialsHigh school diploma; familiarity with filing systemsHigh school diploma; proficiency in data entry software
Work EnvironmentOffice settings, filing roomsOffice environments, computer stations
Employer & Industry UsageAdministrative departments across various industriesData management roles in multiple sectors
Common Search & ComparisonOften compared for administrative support rolesCompared for data processing tasks

The main difference is that File Assistants focus on organizing, filing, and maintaining physical or digital records, while Data Entry Clerks primarily input and update data into computer systems. Both roles support administrative functions but differ in their core tasks and skill sets.

What are the key skills and qualifications needed to thrive as a file assistant?

To thrive as a File Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with filing systems, document management software, and basic office equipment is typically required. Effective time management, reliability, and clear communication help set top performers apart. These skills ensure accurate record-keeping, quick document retrieval, and smooth office operations.

What is a file assistant?

File Assistants are administrative professionals responsible for managing, organizing, and maintaining files and records within an organization. Their duties often include filing documents physically or electronically, retrieving files when needed, and ensuring that all records are stored securely and are easily accessible. They may also handle file archiving, labeling, and sometimes assist with data entry or other clerical tasks. File Assistants play a crucial role in keeping information organized and supporting the smooth operation of office processes.

Is a file assistant a stressful job?

A file assistant role typically involves organizing, managing, and maintaining files and records, which can be repetitive but generally not highly stressful. The job environment is often quiet and routine, though deadlines or high workload periods may increase stress levels temporarily. Good organizational skills and attention to detail help manage job demands effectively.
What cities near Ridgewood, NY are hiring for File Assistant jobs? Cities near Ridgewood, NY with the most File Assistant job openings:
File Assistant jobs near you
Infographic showing various File Assistant job openings in Ridgewood, NY as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Assistant Controller

Joele Frank

New York, NY • On-site

$170K - $200K/yr

Full-time

Re-posted 24 days ago

Job description

About the Role
We are a 220-person professional services firm with offices in New York City and San Francisco. The Assistant Controller will be the sixth member of our Accounting & Finance team, working closely with the CFO to oversee core financial operations and reporting. This role requires a hands-on, polished professional with strong technical accounting skills and the ability to engage confidently with leadership and external stakeholders.
Key Responsibilities
  • Manage and control financial data flowing through Oracle NetSuite (ERP/GL system), ensuring accuracy and integrity across all transactions.
  • Perform full-cycle month-end close, including preparing and posting journal entries (AP, AR, accruals), and reconciling key balance sheet accounts monthly or quarterly.
  • Build and maintain financial dashboards and Key Performance Indicator ("KPI") reporting; present management reports on both an accrual and cash basis.
  • Conduct variance analysis on the P&L, identifying and explaining significant deviations versus prior periods or budget / forecasts.
  • Coordinate with external auditors, facilitating Prepared by Client ("PBC") requests and supporting the preparation of annual audited financial statements.
  • Prepare interim & final financial reports for external tax professionals to support quarterly estimates and year-end filings.
  • Assist with forecasting and expense management initiatives in partnership with the CFO and Director of FP&A.
  • Supervise the AP Associate, reviewing vendor invoices for proper GL coding and ensuring timely payments within agreed terms.
  • Monitor partner equity activity, including managing buy-in schedules, calculating price per share, supporting distribution planning, and serving as a primary point of contact for partner communications on equity-related matters.

Qualifications
  • 5+ years of progressive accounting experience post-graduation; mix of public and private experience preferred.
  • CPA or actively pursuing CPA designation strongly preferred.
  • Strong working knowledge of accrual-basis accounting with the ability to present cash-basis management reports.
  • Demonstrated proficiency with ERP and GL systems; Oracle NetSuite experience a plus.
  • Advanced Microsoft Excel skills required: pivot tables, V/H/X-LOOKUPs, Index Match, and IF statements.
  • Proficiency with AI platforms to find workflow and business efficiencies.
  • Experience managing or coordinating with external auditors and tax professionals.
  • Excellent communication and presentation skills; comfortable interacting with senior leadership.

$170,000 - $200,000 a year

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