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File Assistant Jobs in Buffalo, NY (NOW HIRING)

Robert Half

Administrative Assistant

Amherst, NY · On-site

$23.75 - $25/hr

Perform data entry tasks with strong attention to accuracy, ensuring files, logs, and internal ... Maintain organized filing systems and assist with document retrieval to support staff members and ...

New

Robert Half

Assistant Controller

Getzville, NY · On-site

$90K - $100K/yr

The position also plays an important part in foreign exchange oversight, sales tax filings, and ... * Assist with accounting close activities, reporting deliverables, and ongoing review of general ...

Apidel Technologies

HR Admin Assistant

Niagara Falls, NY · On-site

$17.75 - $23.50/hr

Responsibilities Organize and maintain employee files Ensure all documents are filed accurately and consistently Maintain and update employee records and HR systems Assist with onboarding and new ...

Morgan & Morgan, P.A.

Litigation Assistant

Buffalo, NY · On-site

$26.45/hr

As a Litigation Assistant, you will be responsible for managing the law firm's day-to-day ... Perform administrative duties (scheduling calendar hearings and deadlines, organize case files ...

The GOR Group, LLC

Executive Assistant

Buffalo, NY

Executive Assistant & Office ManagerSupport Leadership. Drive Organization. Help Build the Future ... Maintain confidential records, files, and executive documentation. * Anticipate scheduling ...

Goldberg Segalla LLP

Legal Assistant

Buffalo, NY · Hybrid

$20 - $35/hr

The Legal Assistant will provide administrative and secretarial support to assigned attorneys and ... E-filing knowledge in preparation to file all types of discovery requests, responses to opposing ...

Goldberg Segalla LLP

Legal Assistant

Buffalo, NY · Hybrid

$20 - $35/hr

E-filing knowledge in preparation to file all types of discovery requests, responses to opposing ... needed Assist with travel plans, as needed Other duties as assigned by the Director of Human ...

Goldberg Segalla LLP

Legal Assistant

Buffalo, NY · Hybrid

$20 - $35/hr

E-filing knowledge in preparation to file all types of discovery requests, responses to opposing ... needed Assist with travel plans, as needed Other duties as assigned by the Director of Human ...

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Showing results 21-40

All JobsFile JobsFile Assistant JobsFile Assistant Jobs in Buffalo, NY

File Assistant information

What are some common challenges faced by file assistants, and how can they be effectively managed?

File Assistants often deal with the challenge of organizing large volumes of physical and digital documents while ensuring accuracy and confidentiality. Managing time efficiently and maintaining attention to detail are crucial, especially when handling sensitive files or responding to urgent retrieval requests. A well-structured filing system, clear labeling, and regular audits can help streamline workflows and minimize errors. Additionally, effective communication with team members ensures files are shared and stored properly, supporting overall workplace efficiency.

What is the difference between File Assistant vs Data Entry Clerk?

AspectFile AssistantData Entry Clerk
Required CredentialsHigh school diploma; familiarity with filing systemsHigh school diploma; proficiency in data entry software
Work EnvironmentOffice settings, filing roomsOffice environments, computer stations
Employer & Industry UsageAdministrative departments across various industriesData management roles in multiple sectors
Common Search & ComparisonOften compared for administrative support rolesCompared for data processing tasks

The main difference is that File Assistants focus on organizing, filing, and maintaining physical or digital records, while Data Entry Clerks primarily input and update data into computer systems. Both roles support administrative functions but differ in their core tasks and skill sets.

What are the key skills and qualifications needed to thrive as a file assistant?

To thrive as a File Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with filing systems, document management software, and basic office equipment is typically required. Effective time management, reliability, and clear communication help set top performers apart. These skills ensure accurate record-keeping, quick document retrieval, and smooth office operations.

What is a file assistant?

File Assistants are administrative professionals responsible for managing, organizing, and maintaining files and records within an organization. Their duties often include filing documents physically or electronically, retrieving files when needed, and ensuring that all records are stored securely and are easily accessible. They may also handle file archiving, labeling, and sometimes assist with data entry or other clerical tasks. File Assistants play a crucial role in keeping information organized and supporting the smooth operation of office processes.

Is a file assistant a stressful job?

A file assistant role typically involves organizing, managing, and maintaining files and records, which can be repetitive but generally not highly stressful. The job environment is often quiet and routine, though deadlines or high workload periods may increase stress levels temporarily. Good organizational skills and attention to detail help manage job demands effectively.
What are the most commonly searched types of File jobs in Buffalo, NY? The most popular types of File jobs in Buffalo, NY are:
What cities near Buffalo, NY are hiring for File Assistant jobs? Cities near Buffalo, NY with the most File Assistant job openings:
File Assistant jobs near you
Infographic showing various File Assistant job openings in Buffalo, NY as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Clinical Support Specialist

EXCELSIOR ORTHOPAEDICS GROUP

Amherst, NY • On-site

$18 - $30/hr

Full-time

This job post has expired today. Applications are no longer accepted.

Job description

Job Summary

The clinical support specialist responds to patient inquiries, assists with appointment scheduling and confirmation, and assists clinicians with all office needs. This role is responsible for maintaining clinical files and documents while maintaining patient confidentiality at all times.

Duties and Responsibilities

  • Update and maintain patient medical records, including visit details, insurance and contact information.
  • Service patient after visit with appropriate paperwork, schedule follow-up appointment, send out medical records as requested, and answer any patient inquiries.
  • Work closely with clinical team lead to ensure smooth patient flow in the operational areas.
  • Maintain exam rooms to appropriate regulatory standards.
  • Maintain patient confidentiality.
  • Receive incoming phone calls and distribute messages appropriately.
  • Maintain fax machine, assist users, and retrieve and route incoming faxes.
  • Audit new patient charts.
  • Work as a team to replenish exam room and clinical supplies, including office supplies for designated area.
  • Maintain the chart files.
  • Assist providers with scheduling/appointment needs.
  • Perform other duties as assigned by manager.

Requirements and Qualifications

  • Associates degree preferred; HS Diploma or GED required.
  • 1+ years medical office experience preferred.
  • 1+ years customer service experience required.

Physical Demands

  • Manual and finger dexterity and eye-hand coordination to enter data and operate office equipment.
  • Corrected vision and hearing within normal range to observe and communicate with patients, providers, and staff.
  • Frequently remaining in a stationary position, often sitting for prolonged periods working on a computer, telephone, copy/fax machine, and other office equipment.
  • Occasional standing and walking required.
  • Occasional lifting and carrying items weighing up to 10 pounds.

The pay range for this position is determined based on several factors, including the candidate’s years of experience, qualifications, training, licenses, designations, and the overall market conditions.

This job description does not state or imply that the duties and responsibilities listed are the only ones required of this position. Team members in this role will be required to perform other job-related duties at the discretion of the employer and may have additional duties assigned as necessary.

Excelsior Orthopaedics and Buffalo Surgery Center are committed to the full inclusion of all applicants. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information.

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