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File Assistant Jobs in California (NOW HIRING)

Fowler Packing Company

File Clerk Assistant

Fresno, CA · On-site

$47.25/hr

Join Fowler Packing as a File Clerk Assistant! Looking for an opportunity to kickstart your career in a dynamic and supportive environment? At Fowler Packing, we're more than just a company--we're a ...

New

Law Office of Tiffany L Andrews, P.C.

File Clerk

Folsom, CA · On-site

$17.75 - $21/hr

You may also have to input information from the file into the computer system to catalog it, assist other staff members in finding the documentation they require and perform basic office support ...

Cage & Miles

File Clerk

San Diego, CA · On-site

$22 - $25/hr

You will assist with document management, file audits, court preparation materials, and the firm's continued transition to a paperless environment. The ideal candidate is highly organized, able to ...

The Nieves Law Firm, APC

File Clerk

Oakland, CA · On-site

$18 - $22/hr

... • Assist with storage management • Properly handle file retention (physically and electronically) once cases are closed • Assist with all administrative tasks in the office as needed ...

Cage & Miles LLP

File Clerk

San Diego, CA · On-site

$20 - $23/hr

You will assist with document management, file audits, court preparation materials, and the firm's continued transition to a paperless environment. The ideal candidate is highly organized, able to ...

The Nieves Law Firm, APC

File Clerk

Oakland, CA · On-site

$19 - $22.75/hr

... • Assist with storage management • Properly handle file retention (physically and electronically) once cases are closed • Assist with all administrative tasks in the office as needed ...

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File Assistant information

What is a file assistant?

File Assistants are administrative professionals responsible for managing, organizing, and maintaining files and records within an organization. Their duties often include filing documents physically or electronically, retrieving files when needed, and ensuring that all records are stored securely and are easily accessible. They may also handle file archiving, labeling, and sometimes assist with data entry or other clerical tasks. File Assistants play a crucial role in keeping information organized and supporting the smooth operation of office processes.

What are the key skills and qualifications needed to thrive as a file assistant?

To thrive as a File Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with filing systems, document management software, and basic office equipment is typically required. Effective time management, reliability, and clear communication help set top performers apart. These skills ensure accurate record-keeping, quick document retrieval, and smooth office operations.

What are some common challenges faced by file assistants, and how can they be effectively managed?

File Assistants often deal with the challenge of organizing large volumes of physical and digital documents while ensuring accuracy and confidentiality. Managing time efficiently and maintaining attention to detail are crucial, especially when handling sensitive files or responding to urgent retrieval requests. A well-structured filing system, clear labeling, and regular audits can help streamline workflows and minimize errors. Additionally, effective communication with team members ensures files are shared and stored properly, supporting overall workplace efficiency.

What is the difference between File Assistant vs Data Entry Clerk?

AspectFile AssistantData Entry Clerk
Required CredentialsHigh school diploma; familiarity with filing systemsHigh school diploma; proficiency in data entry software
Work EnvironmentOffice settings, filing roomsOffice environments, computer stations
Employer & Industry UsageAdministrative departments across various industriesData management roles in multiple sectors
Common Search & ComparisonOften compared for administrative support rolesCompared for data processing tasks

The main difference is that File Assistants focus on organizing, filing, and maintaining physical or digital records, while Data Entry Clerks primarily input and update data into computer systems. Both roles support administrative functions but differ in their core tasks and skill sets.

Is a file assistant a stressful job?

A file assistant role typically involves organizing, managing, and maintaining physical or digital files, which can be repetitive but generally is not considered highly stressful. The job environment is often quiet and routine, though deadlines or high workload periods may increase stress levels temporarily. Good organizational skills and attention to detail help manage job demands effectively.

What are the most commonly searched types of File jobs in California?

The most popular types of File jobs in California are:

What cities in California are hiring for File Assistant jobs?

Cities in California with the most File Assistant job openings:

File Assistant jobs near you
Infographic showing various File Assistant job openings in California as of August 2026, with employment types broken down into 2% As Needed, 79% Full Time, 16% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Administrative Assistant (Temporary)

Dermalogica LLC

Carson, CA • Hybrid

$28/hr

Temporary

Posted 2 days ago

New

Job description

Administrative Assistant (Temporary)

Who We Are

Unilever Prestige consists of eight companies worldwide: Dermalogica, Murad, Living Proof, Hourglass, Garancia, Tatcha, Paula’s Choice, and most recently K18.

Dermalogica is a global leader in the professional skin care industry. We are seeking an Administrative Assistant in a temporary capacity. This professional will report to the Senior General Counsel of Dermalogica with responsibilities to include:

  • Record keeping.

    • Maintain all records and files; send contracts out for signature; collect signed docs and file.

  • Assist in managing contractual relationships, renewals, terminations, and filing.

    • Distributor contracts and amendments.

    • Lease contracts, inquiries, and amendments.

    • Retailer and vendor contracts and amendments.

  • Ecommerce compliance:

    • Initial evaluation and continuous monitoring of authorized websites for compliance with all website requirements, including privacy notices, cookie notices, autorenewal requirements, and similar items.

  • Social media compliance, including music licensing.

  • Process all invoices for the department at both Dermalogica and K18, such as receiving, verifying invoices, tracking and recording purchase orders and submitting for payment processing.

EDUCATION and/or EXPERIENCE/SKILLS:

  • Bachelor's degree desirable

  • Successful experiences working in a corporate setting

  • Strong communication skills – both written and verbal

  • Excellent organizational abilities with exceptional attention to detail

  • Proficient in Microsoft Office applications (Excel, Word, and Outlook)

  • Active listener who is service oriented

  • Strong interpersonal skills with a positive, pleasant and respectful demeanor

  • Demonstrated ability to handle sensitive, confidential, and proprietary business information with absolute discretion

  • Self-motivated

This position will be based out of the Dermalogica corporate headquarters in Carson, CA with applicable hybrid in-office work guidelines.

The expected hourly rate is $28.00 per hour.

Dermalogica is an equal opportunity employer committed to fostering an inclusive culture where all employees are valued, supported, and empowered to succeed.