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File Assistant Jobs in Coloma, CA (NOW HIRING)

Law Office of Tiffany L Andrews, P.C.

File Clerk

Folsom, CA · On-site

$17.75 - $21/hr

You may also have to input information from the file into the computer system to catalog it, assist other staff members in finding the documentation they require and perform basic office support ...

Mt. Diablo Trust

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Legal Document Assistant - Notary

Roseville, CA · On-site

$25 - $30/hr

Legal Document Asst - Living Trusts / Property Transfers / Business Filings (Roseville) Compensation: $25 - $30 Per Hour DOE - 16-24 Hrs. Per Week to Start. Leading to 32-40 Hours possible for the ...

Vaco LLC

Admin Assistant

Folsom, CA · On-site

$25/hr

... files for accuracy and completeness prior to closing Prepare receipts, deposits, disbursements, and closing packages Assist with document recording and final file completion Provide general ...

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American Pacific Mortgage

LOAN ASSISTANT

Roseville, CA · On-site

$39K - $48K/yr

... files for processing. ○ Run DU/LP findings, identify and correct errors, and escalate red flags quickly. ● Client Communication & Experience ○ Serve as a trusted point of contact for clients ...

American Pacific Mortgage

LOAN ASSISTANT

Roseville, CA · On-site

$39K - $48K/yr

... files for processing. • Run DU/LP findings, identify and correct errors, and escalate red flags quickly. • Client Communication & Experience • Serve as a trusted point of contact for clients ...

RICHARDSON EMPLOYMENT LAW PC

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Legal Assistant

Roseville, CA · On-site

$22 - $26/hr

Process incoming mail and electronically file and organize documents * Assist with state court filings, service of documents, and other administrative case support * Maintain calendars, deadlines ...

RICHARDSON EMPLOYMENT LAW PC

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Legal Assistant

Roseville, CA · On-site

$22 - $26/hr

Process incoming mail and electronically file and organize documents * Assist with state court filings, service of documents, and other administrative case support * Maintain calendars, deadlines ...

Accurate Inc

Administrative Assistant

Roseville, CA · On-site

$20/hr

Perform basic filing, data entry, and miscellaneous tasks * Respond to all incoming calls and emails * Perform basic administrative and clerical tasks to assist staff * Support office personnel ...

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File Assistant information

What is a file assistant?

File Assistants are administrative professionals responsible for managing, organizing, and maintaining files and records within an organization. Their duties often include filing documents physically or electronically, retrieving files when needed, and ensuring that all records are stored securely and are easily accessible. They may also handle file archiving, labeling, and sometimes assist with data entry or other clerical tasks. File Assistants play a crucial role in keeping information organized and supporting the smooth operation of office processes.

What are the key skills and qualifications needed to thrive as a file assistant?

To thrive as a File Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with filing systems, document management software, and basic office equipment is typically required. Effective time management, reliability, and clear communication help set top performers apart. These skills ensure accurate record-keeping, quick document retrieval, and smooth office operations.

What are some common challenges faced by file assistants, and how can they be effectively managed?

File Assistants often deal with the challenge of organizing large volumes of physical and digital documents while ensuring accuracy and confidentiality. Managing time efficiently and maintaining attention to detail are crucial, especially when handling sensitive files or responding to urgent retrieval requests. A well-structured filing system, clear labeling, and regular audits can help streamline workflows and minimize errors. Additionally, effective communication with team members ensures files are shared and stored properly, supporting overall workplace efficiency.

What is the difference between File Assistant vs Data Entry Clerk?

AspectFile AssistantData Entry Clerk
Required CredentialsHigh school diploma; familiarity with filing systemsHigh school diploma; proficiency in data entry software
Work EnvironmentOffice settings, filing roomsOffice environments, computer stations
Employer & Industry UsageAdministrative departments across various industriesData management roles in multiple sectors
Common Search & ComparisonOften compared for administrative support rolesCompared for data processing tasks

The main difference is that File Assistants focus on organizing, filing, and maintaining physical or digital records, while Data Entry Clerks primarily input and update data into computer systems. Both roles support administrative functions but differ in their core tasks and skill sets.

Is a file assistant a stressful job?

A file assistant role typically involves organizing, managing, and maintaining physical or digital files, which can be repetitive but generally is not considered highly stressful. The job environment is often quiet and routine, though deadlines or high workload periods may increase stress levels temporarily. Good organizational skills and attention to detail help manage job demands effectively.

What cities near Coloma, CA are hiring for File Assistant jobs?

Cities near Coloma, CA with the most File Assistant job openings:

File Assistant jobs near you
Infographic showing various File Assistant job openings in Coloma, CA as of June 2026, with employment types broken down into 76% Full Time, and 24% Part Time. Highlights an 91% Physical, 2% Hybrid, and 7% Remote job distribution.

File Clerk

Law Office of Tiffany L Andrews, P.C.

Folsom, CA • On-site

$16.90 - $18/hr

Full-time

Medical, Dental, Retirement, PTO

Posted 11 days ago

Job description

Benefits:
  • 401(k)
  • Dental insurance
  • Health insurance

  • Team Bonding Events
  • Recognition/Rewards Program (Assembly)
  • 401(k) with up to 4% match
  • Vacation Time
  • Sick Time
  • Mental Health/Wellness Leave
  • MCLE's
  • TeleUS (EAP Program for Counseling)
  • Paid Holidays
  • Bereavement Leave
  • And More!

Job Summary
We are seeking a File Clerk to join our team! This position is an in person full-time position. As a file clerk, you will be handling incoming and existing documentation, reading all documents, and determining where they belong within the filing system. You may also have to input information from the file into the computer system to catalog it, assist other staff members in finding the documentation they require and perform basic office support duties such as answering the phone or delivering messages. The ideal candidate is organized, self-motivated, and detail-oriented, able to provide an efficient high level of administrative support to the staff, the lawyers and clients. 
Responsibilities 
  • Scan or read incoming documents to determine where they belong within the filing system
  • Physically file incoming documents to the proper location
  • Keep the filing basket up to date
  • Ensure files are well kept and if needing updating bringing to the attorney's attention
  • Input information into computer systems as needed
  • Conduct general office duties such as answering the phones, processing mail, and delivering messages, as needed
  • Assist others in the office with locating the necessary documents and files they need during the day
Qualifications
  • Basic computer skills, including proficiency with the Microsoft Office suite and Adobe programs
  • Strong attention to detail
  • Ability to multitask and shift focus and priorities, as needed
  • Strong organizational skills
  • Professionalism
  • Attention to detail