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File Assistant Jobs in Valley Springs, CA (NOW HIRING)

Volz Enterprise Company Inc

Be Seen First

Assistant Director of Housing

Sonora, CA · On-site

$55K - $60K/yr

Maintain accurate housing records, occupancy reports, and student files. * Assist with reporting, data collection, and annual assessments. * Prepare correspondence, reports, and operational documents ...

Volz Enterprise Company Inc

Be Seen First

Assistant Director of Housing

Sonora, CA · On-site

$55K - $60K/yr

Maintain accurate housing records, occupancy reports, and student files. * Assist with reporting, data collection, and annual assessments. * Prepare correspondence, reports, and operational documents ...

InsCipher

Tax Associate

Stockton, CA · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

Balance Health

Medical Assistant

Stockton, CA · On-site

$20 - $25/hr

Keep accurate patient files * Apply dressing, bandages, and splints as ordered by podiatrist ... Certification from an approved medical assistant program or equivalent combination of training

Balance Health

Medical Assistant

Stockton, CA

$20 - $25/hr

Keep accurate patient files * Apply dressing, bandages, and splints as ordered by podiatrist ... Certification from an approved medical assistant program or equivalent combination of training

Balance Health

Medical Assistant

Stockton, CA · On-site

$20 - $25/hr

Keep accurate patient files * Apply dressing, bandages, and splints as ordered by podiatrist ... Certification from an approved medical assistant program or equivalent combination of training

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All JobsFile JobsFile Assistant JobsFile Assistant Jobs in Valley Springs, CA

File Assistant information

What is a file assistant?

File Assistants are administrative professionals responsible for managing, organizing, and maintaining files and records within an organization. Their duties often include filing documents physically or electronically, retrieving files when needed, and ensuring that all records are stored securely and are easily accessible. They may also handle file archiving, labeling, and sometimes assist with data entry or other clerical tasks. File Assistants play a crucial role in keeping information organized and supporting the smooth operation of office processes.

What are the key skills and qualifications needed to thrive as a file assistant?

To thrive as a File Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with filing systems, document management software, and basic office equipment is typically required. Effective time management, reliability, and clear communication help set top performers apart. These skills ensure accurate record-keeping, quick document retrieval, and smooth office operations.

What are some common challenges faced by file assistants, and how can they be effectively managed?

File Assistants often deal with the challenge of organizing large volumes of physical and digital documents while ensuring accuracy and confidentiality. Managing time efficiently and maintaining attention to detail are crucial, especially when handling sensitive files or responding to urgent retrieval requests. A well-structured filing system, clear labeling, and regular audits can help streamline workflows and minimize errors. Additionally, effective communication with team members ensures files are shared and stored properly, supporting overall workplace efficiency.

What is the difference between File Assistant vs Data Entry Clerk?

AspectFile AssistantData Entry Clerk
Required CredentialsHigh school diploma; familiarity with filing systemsHigh school diploma; proficiency in data entry software
Work EnvironmentOffice settings, filing roomsOffice environments, computer stations
Employer & Industry UsageAdministrative departments across various industriesData management roles in multiple sectors
Common Search & ComparisonOften compared for administrative support rolesCompared for data processing tasks

The main difference is that File Assistants focus on organizing, filing, and maintaining physical or digital records, while Data Entry Clerks primarily input and update data into computer systems. Both roles support administrative functions but differ in their core tasks and skill sets.

Is a file assistant a stressful job?

A file assistant role typically involves organizing, managing, and maintaining physical or digital files, which can be repetitive but generally is not considered highly stressful. The job environment is often quiet and routine, though deadlines or high workload periods may increase stress levels temporarily. Good organizational skills and attention to detail help manage job demands effectively.

What cities near Valley Springs, CA are hiring for File Assistant jobs?

Cities near Valley Springs, CA with the most File Assistant job openings:

File Assistant jobs near you
Infographic showing various File Assistant job openings in Valley Springs, CA as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 22% Part Time, 1% Temporary, and 2% Contract. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution.

EstimatorJob File Coordinator

SERVPRO of CLEANAIR IMAGE, INC.

Stockton, CA • On-site

Other

Re-posted 9 days ago

Job description

JOB TITLE: Estimator/Job File Coordinator PAY: Hourly DOE LOCATION: Stockton, CA

SERVPRO of Belmont/San Carlos, San Leandro & Stockton is currently seeking an Estimator/Job File Coordinator in our Stockton location.

Do you love helping people through difficult situation?

In this position you will be making a difference each and every day. We have a sincere drive towards the goal of helping make fire and water damage “Like it never ever happened”!

We are seeing someone who is great on the phone, has excellent analytical skills, is detail-oriented, and is a serious multi-tasker. If you are self-motivated and have superb interpersonal skills, then you will thrive in this work environment. Our idea of the ultimate candidate is one who is proactive, is experience, truly enjoys providing superior service, and loves taking ownership. Are you highly dependable and excited about routinely exceeding expectations? Then you may be our perfect hero!

As a valued SERVPRO Franchise employee, you will receive a competitive pay rate with opportunity to learn and grow.

PRIMARY RESPONSIBILITIES

· Monitor job file status.

· Monitor and complete job file audit status.

· Maintain job file WIP’s (Work in Progress).

· Create preliminary estimates.

· Perform job file backup.

· Maintain internal and external communications.

· Prepare job file reports.

· Complete and review job file documentation for final upload and audit process.

· Occasional field work to assess/document scope (training provided).

· Assist other departments, as needed.

POSITION REQUIREMENTS

· 2+ years of administrative or office related experience.

· Experience with writing estimates, job file processes, and quality assurance a plus.

· Experience in service industry environment a plus.

· Outstanding written and verbal communication skills, and consistently courteous and professional tone of voice at all times.

· Polite, confident, and excellent customer service skills, including listening and questioning skills.

· Ability to remain calm and professional during tense or stressful situations.

· Excellent organizational skills and strong attention to detail.

· Self-motivated and goal oriented.

· Ability to multi-task.

· Capability to work in a fast-paced, team-oriented office environment.

· Proficiency in Microsoft Office (i.e., Outlook, Word, Excel).

· Ability to learn new software, including Xactimate and proprietary software.

· Minimum education High School Diploma or GED equivalent.

· Ability to successfully complete a background check subject to applicable law.

HOURS

· 40 Hours/week. Hours between 7:00am to 7:00pm.

· Flexible to work overtime when required.

PAY RATE

Competitive pay based on experience.

Please visit our website, https://www.servprostockton.com, for additional information.

TO APPLY: Email your resume, along with your salary requirements to: monica@servpro9332.com

SERVPRO of Belmont/San Carlos, San Leandro & Stockton is an EOE M/F/D/V/employer.

All employees of a SERVPRO® Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated SERVPRO® Franchise. SERVPRO® Franchise employees are not employed by, jointly employed by, agents of, or under the supervision or control of Servpro Franchisor, LLC, in any manner whatsoever.

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