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File Assistant Jobs in Arcadia, CA (NOW HIRING)

Adecco Colombia S.A.

File Clerk

Santa Ana, CA · On-site

$17.50 - $18.50/hr

Adecco is actively recruiting for File Clerk positions with a local client in Santa Ana, CA. We ... You will also receive training in different areas of document processing and may assist with ...

FlexTalent

File Clerk I

Burbank, CA · On-site

$17.75 - $21.25/hr

Your Role Accountabilities... • Ensure employee files are reviewed and sectioned in compliance ... These tools may analyze application materials and assist our team in identifying candidates whose ...

New

alu

File Clerk - 1st Shift

Santa Ana, CA

$18 - $18.76/hr

Prepare coffee in file room * Assist in coffee or lunch setup in conference rooms for customer visits when needed * Aid people in retrieving documents in filing cabinets or electronic storage

Aluminum Precision

File Clerk - 1st Shift

Santa Ana, CA · On-site

$18 - $18.76/hr

Prepare coffee in file room * Assist in coffee or lunch setup in conference rooms for customer visits when needed * Aid people in retrieving documents in filing cabinets or electronic storage

BD&J

File Clerk (Law Firm)

Los Angeles, CA · On-site

$20 - $25/hr

... Assist with file audits and records management projects • Maintain confidentiality and handle all records in a HIPAA-compliant manner • Perform general clerical duties as assigned Skills ...

TriOptus LLC

File Clerk/ Retail Clerk/ Cashier

Encino, CA · On-site

$17.25 - $20.75/hr

This position may assist in processing specific clerical activity such as entering paperwork into an electronic system by data entry. Additional duties may include filing, sorting, mail distribution ...

Career Strategies

Administrative Assistant

Studio City, CA

$19.75 - $26.50/hr

Update electronic tenant lists, vendor directories, utility logs, and master electric/gas meter files. * Assist management with contract routing, vendor proposals, and digital documentation during ...

Career Strategies

Administrative Assistant

Studio City, CA · On-site

$19 - $25.50/hr

Update electronic tenant lists, vendor directories, utility logs, and master electric/gas meter files. * Assist management with contract routing, vendor proposals, and digital documentation during ...

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File Assistant information

What is a file assistant?

File Assistants are administrative professionals responsible for managing, organizing, and maintaining files and records within an organization. Their duties often include filing documents physically or electronically, retrieving files when needed, and ensuring that all records are stored securely and are easily accessible. They may also handle file archiving, labeling, and sometimes assist with data entry or other clerical tasks. File Assistants play a crucial role in keeping information organized and supporting the smooth operation of office processes.

What are the key skills and qualifications needed to thrive as a file assistant?

To thrive as a File Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with filing systems, document management software, and basic office equipment is typically required. Effective time management, reliability, and clear communication help set top performers apart. These skills ensure accurate record-keeping, quick document retrieval, and smooth office operations.

What are some common challenges faced by file assistants, and how can they be effectively managed?

File Assistants often deal with the challenge of organizing large volumes of physical and digital documents while ensuring accuracy and confidentiality. Managing time efficiently and maintaining attention to detail are crucial, especially when handling sensitive files or responding to urgent retrieval requests. A well-structured filing system, clear labeling, and regular audits can help streamline workflows and minimize errors. Additionally, effective communication with team members ensures files are shared and stored properly, supporting overall workplace efficiency.

What is the difference between File Assistant vs Data Entry Clerk?

AspectFile AssistantData Entry Clerk
Required CredentialsHigh school diploma; familiarity with filing systemsHigh school diploma; proficiency in data entry software
Work EnvironmentOffice settings, filing roomsOffice environments, computer stations
Employer & Industry UsageAdministrative departments across various industriesData management roles in multiple sectors
Common Search & ComparisonOften compared for administrative support rolesCompared for data processing tasks

The main difference is that File Assistants focus on organizing, filing, and maintaining physical or digital records, while Data Entry Clerks primarily input and update data into computer systems. Both roles support administrative functions but differ in their core tasks and skill sets.

Is a file assistant a stressful job?

A file assistant role typically involves organizing, managing, and maintaining physical or digital files, which can be repetitive but generally is not considered highly stressful. The job environment is often quiet and routine, though deadlines or high workload periods may increase stress levels temporarily. Good organizational skills and attention to detail help manage job demands effectively.

What cities near Arcadia, CA are hiring for File Assistant jobs?

Cities near Arcadia, CA with the most File Assistant job openings:

File Assistant jobs near you

Administrative Assistant (Temporary)

Unilever

Long Beach, CA • On-site

$28/hr

Other

This job post has expired today. Applications are no longer accepted.

Unilever rating

7.3

Company rating: 7.3 out of 10

Based on 56 frontline employees who took The Breakroom Quiz

180th of 445 rated food and drinks producers

Job description

Administrative Assistant (Temporary)

Department: Corporate Office Staff

Location: Carson, CA

START YOUR APPLICATION (https://apply.hrmdirect.com/resumedirect/ApplyOnline/Apply.aspx?req_id=3797805&source=3797805-CJB-0)

Administrative Assistant (Temporary)

Who We Are

Unilever Prestige consists of eight companies worldwide: Dermalogica, Murad, Living Proof, Hourglass, Garancia, Tatcha, Paula-s Choice, and most recently K18.

Dermalogica is a global leader in the professional skin care industry. We are seeking an Administrative Assistant in a temporary capacity. This professional will report to the Senior General Counsel of Dermalogica with responsibilities to include:

  • Record keeping.

  • Maintain all records and files; send contracts out for signature; collect signed docs and file.

  • Assist in managing contractual relationships, renewals, terminations, and filing.

  • Distributor contracts and amendments.

  • Lease contracts, inquiries, and amendments.

  • Retailer and vendor contracts and amendments.

  • Ecommerce compliance:

  • Initial evaluation and continuous monitoring of authorized websites for compliance with all website requirements, including privacy notices, cookie notices, autorenewal requirements, and similar items.

  • Social media compliance, including music licensing.

  • Process all invoices for the department at both Dermalogica and K18, such as receiving, verifying invoices, tracking and recording purchase orders and submitting for payment processing.

EDUCATION and/or EXPERIENCE/SKILLS:

  • Bachelor's degree desirable

  • Successful experiences working in a corporate setting

  • Strong communication skills - both written and verbal

  • Excellent organizational abilities with exceptional attention to detail

  • Proficient in Microsoft Office applications (Excel, Word, and Outlook)

  • Active listener who is service oriented

  • Strong interpersonal skills with a positive, pleasant and respectful demeanor

  • Demonstrated ability to handle sensitive, confidential, and proprietary business information with absolute discretion

  • Self-motivated

This position will be based out of the Dermalogica corporate headquarters in Carson, CA with applicable hybrid in-office work guidelines.

The expected hourly rate is $28.00 per hour.

Dermalogica is an equal opportunity employer committed to fostering an inclusive culture where all employees are valued, supported, and empowered to succeed.

START YOUR APPLICATION (https://apply.hrmdirect.com/resumedirect/ApplyOnline/Apply.aspx?req_id=3797805&source=3797805-CJB-0)

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