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File Assistant Jobs in Arcadia, CA (NOW HIRING)

Hillview Mental Health Center, Inc

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Medical Records File Clerk

Pacoima, CA · On-site

$38K - $41K/yr

This position prepares, organizes, scans, indexes, files, retrieves, and maintains electronic and ... Assist with audits, quality assurance reviews, and record retention activities. · Verify ...

Personal Assistant

Personal Assistant

Beverly Hills, CA · On-site

Our client, a confidential UHNWI is seeking an experienced Personal Assistant to support her daily ... Maintain organized digital and physical files while handling sensitive information with complete ...

Motive Companies

HR Coordinator Intern

Fountain Valley, CA · On-site

$22 - $24/hr

Organize and maintain both physical and digital HR files * Assist with transitioning documents into our digital filing system (ADP) * Upload employee files accurately and securely into ADP * Provide ...

Motive Energy

HR Coordinator Intern

Fountain Valley, CA

$22 - $24/hr

Organize and maintain both physical and digital HR files * Assist with transitioning documents into our digital filing system (ADP) * Upload employee files accurately and securely into ADP * Provide ...

Solari Enterprises, Inc.

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Affordable Housing Assistant Manager - Vermont Corridor

Los Angeles, CA · On-site

$24.50/hr

Prepare and maintain resident files * Assist in showing units and screening applicants * Assist with scheduling vacant units for refurbishing * Assist in the collection of rents and monies due to the ...

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File Assistant information

What is a file assistant?

File Assistants are administrative professionals responsible for managing, organizing, and maintaining files and records within an organization. Their duties often include filing documents physically or electronically, retrieving files when needed, and ensuring that all records are stored securely and are easily accessible. They may also handle file archiving, labeling, and sometimes assist with data entry or other clerical tasks. File Assistants play a crucial role in keeping information organized and supporting the smooth operation of office processes.

What are the key skills and qualifications needed to thrive as a file assistant?

To thrive as a File Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with filing systems, document management software, and basic office equipment is typically required. Effective time management, reliability, and clear communication help set top performers apart. These skills ensure accurate record-keeping, quick document retrieval, and smooth office operations.

What are some common challenges faced by file assistants, and how can they be effectively managed?

File Assistants often deal with the challenge of organizing large volumes of physical and digital documents while ensuring accuracy and confidentiality. Managing time efficiently and maintaining attention to detail are crucial, especially when handling sensitive files or responding to urgent retrieval requests. A well-structured filing system, clear labeling, and regular audits can help streamline workflows and minimize errors. Additionally, effective communication with team members ensures files are shared and stored properly, supporting overall workplace efficiency.

What is the difference between File Assistant vs Data Entry Clerk?

AspectFile AssistantData Entry Clerk
Required CredentialsHigh school diploma; familiarity with filing systemsHigh school diploma; proficiency in data entry software
Work EnvironmentOffice settings, filing roomsOffice environments, computer stations
Employer & Industry UsageAdministrative departments across various industriesData management roles in multiple sectors
Common Search & ComparisonOften compared for administrative support rolesCompared for data processing tasks

The main difference is that File Assistants focus on organizing, filing, and maintaining physical or digital records, while Data Entry Clerks primarily input and update data into computer systems. Both roles support administrative functions but differ in their core tasks and skill sets.

Is a file assistant a stressful job?

A file assistant role typically involves organizing, managing, and maintaining physical or digital files, which can be repetitive but generally is not considered highly stressful. The job environment is often quiet and routine, though deadlines or high workload periods may increase stress levels temporarily. Good organizational skills and attention to detail help manage job demands effectively.

What cities near Arcadia, CA are hiring for File Assistant jobs?

Cities near Arcadia, CA with the most File Assistant job openings:

File Assistant jobs near you

Affordable Housing Assistant Manager - Vermont Corridor

Solari Enterprises, Inc.

Los Angeles, CA • On-site

$24.50/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 28 days ago

Job description

Position Overview

Vermont Corridor is a Senior community comprised of 72 units, in Los Angeles, CA. The Assistant Manager is responsible for providing direct assistance to the Site Manager in general administration and secretarial/ clerical functions.

  • Who We Are
  • Solari Enterprises, Inc. is a full-service property management company with communities throughout California, specializing in all aspects of multifamily affordable housing since 1993.
  • Duties and Responsibilities:
  • Assist the Site Manager with property operations
  • Prepare and maintain resident files
  • Assist in showing units and screening applicants
  • Assist with scheduling vacant units for refurbishing
  • Assist in the collection of rents and monies due to the property
  • Required Qualifications:
  • Minimum of 1 to 2 years of experience in property management
  • Minimum of 1 to 2 years of administrative experience
  • Experience with Section 8, Section 42, and HUD programs
  • General knowledge of fair housing
  • Possession of a valid California driver's license
  • Proof of auto insurance
  • Reliable transportation
  • Strong commitment to excellence and attention to detail
  • Excellence customer service skills when speaking with residents and vendors
  • Computer skills and experience of Microsoft Suite products

Preferred Qualifications:

  • Experience with Yardi Systems

Compensation:

  • $24.50 hourly
  • Paid Holidays, Vacation and Sick Time
  • Medical, Dental, Vision, and life
  • Matching 401k

EOE

Employment Type: FULL_TIME

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