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File Assistant Jobs in Arcadia, CA (NOW HIRING)

Kore1

Administrative Assistant.

South El Monte, CA · On-site

$18 - $24.50/hr

Administrative Assistant KORE1, a nationwide provider of staffing and recruiting solutions, has an ... and files, requesting and processing shipments with UPS/Fedex, opening sales job files, entering ...

Aoudi Law Firm

Legal Assistant

Orange, CA · On-site

E-file documents through the WCAB EAMS system * Prepare discovery requests and subpoena * Assist with deposition scheduling and preparation Client Support * Communicate with clients regarding ...

Chugh, LLP

Corporate Legal Associate

Cerritos, CA · On-site

Conduct legal research and prepare memoranda, pleadings, briefs, and other legal filings. * Assist with litigation matters, including case preparation, discovery, court filings, and due diligence.

Aoudi Law Firm

Legal Assistant

Orange, CA · On-site

E-file documents through the WCAB EAMS system * Prepare discovery requests and subpoena * Assist with deposition scheduling and preparation Client Support * Communicate with clients regarding ...

AVA Consulting

Escrow Assistant III

Los Angeles, CA · On-site

$21 - $26.75/hr

Escrow Assistant Essential duties and responsibilities include ... Prior to closing: • Order payoffs and final utilities for files; verify payoffs match title ...

Cna

Hearing Representative

Brea, CA · Hybrid

$54K - $103K/yr

... files under attorney supervision. * Investigates and negotiates lien claims and defends our insured employers at lien trials. * Regularly communicates with Claims Professionals and meets with CNA ...

CNA

Hearing Representative

Brea, CA · On-site

$54K - $103K/yr

... files under attorney supervision. * Investigates and negotiates lien claims and defends our insured employers at lien trials. * Regularly communicates with Claims Professionals and meets with CNA ...

CARLUX INC

Administrative Assistant

Inglewood, CA · On-site

$18.75 - $25.25/hr

Administrative Assistant Car Lux Inc. is a premier automotive dealership committed to delivering an ... Match inventory files with customer folders to prepare them for capping and DMV registration ...

Wsgr

Senior Filing Specialist

Los Angeles, CA · Hybrid

$56.31 - $76.19/hr

Monitoring Office of the Clerk intake, assist maintaining Office of the Clerk calendar, and providing responsive coverage to meet attorneys' filing demands * Assist attorneys in establishing and ...

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All JobsFile JobsFile Assistant JobsFile Assistant Jobs in Arcadia, CA

File Assistant information

What is a file assistant?

File Assistants are administrative professionals responsible for managing, organizing, and maintaining files and records within an organization. Their duties often include filing documents physically or electronically, retrieving files when needed, and ensuring that all records are stored securely and are easily accessible. They may also handle file archiving, labeling, and sometimes assist with data entry or other clerical tasks. File Assistants play a crucial role in keeping information organized and supporting the smooth operation of office processes.

What are the key skills and qualifications needed to thrive as a file assistant?

To thrive as a File Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with filing systems, document management software, and basic office equipment is typically required. Effective time management, reliability, and clear communication help set top performers apart. These skills ensure accurate record-keeping, quick document retrieval, and smooth office operations.

What are some common challenges faced by file assistants, and how can they be effectively managed?

File Assistants often deal with the challenge of organizing large volumes of physical and digital documents while ensuring accuracy and confidentiality. Managing time efficiently and maintaining attention to detail are crucial, especially when handling sensitive files or responding to urgent retrieval requests. A well-structured filing system, clear labeling, and regular audits can help streamline workflows and minimize errors. Additionally, effective communication with team members ensures files are shared and stored properly, supporting overall workplace efficiency.

What is the difference between File Assistant vs Data Entry Clerk?

AspectFile AssistantData Entry Clerk
Required CredentialsHigh school diploma; familiarity with filing systemsHigh school diploma; proficiency in data entry software
Work EnvironmentOffice settings, filing roomsOffice environments, computer stations
Employer & Industry UsageAdministrative departments across various industriesData management roles in multiple sectors
Common Search & ComparisonOften compared for administrative support rolesCompared for data processing tasks

The main difference is that File Assistants focus on organizing, filing, and maintaining physical or digital records, while Data Entry Clerks primarily input and update data into computer systems. Both roles support administrative functions but differ in their core tasks and skill sets.

Is a file assistant a stressful job?

A file assistant role typically involves organizing, managing, and maintaining physical or digital files, which can be repetitive but generally is not considered highly stressful. The job environment is often quiet and routine, though deadlines or high workload periods may increase stress levels temporarily. Good organizational skills and attention to detail help manage job demands effectively.

What cities near Arcadia, CA are hiring for File Assistant jobs?

Cities near Arcadia, CA with the most File Assistant job openings:

File Assistant jobs near you

Warehouse Assistant

IQAir North America, Inc.

La Mirada, CA • On-site

$20 - $25/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 2 days ago

Key responsibilities

  • Receive products, inspect shipments, unload trucks or container deliveries, and fulfill and ship orders accurately.

  • Make repairs, box items, prepare receipt of goods, restock items, and organize the warehouse area.

  • Perform cycle counts of inventory, assemble kits or sales packets, and assist with daily storage of company vehicles.

Job description

Warehouse Assistant
For over 60 years, IQAir has been a leader in improving indoor air quality in residential, commercial and institutional markets. IQAir's vision is to assist people in living longer, healthier lives by providing products and services to help them breathe cleaner, healthier air. For our North American headquarters, located in La Mirada, California, we have an immediate opening for a Warehouse Assistant.
Summary
This position provides warehouse support to various departments within the company in support of IQAir's 100% positive customer and employee experience commitment. Duties are performed in adherence with IQAir Policies and Procedures.
Attributes
  • Excellent follow-through, problem- solving and strong communication skills are of primary importance in this position.
  • High technical aptitude for mechanical reasoning
  • High-attention-to-detail, flexibility, follow-through and organizational skills are required
  • A high level of professionalism and positive attitude a must!
  • Ability to work quickly and effectively under pressure and to efficiently deal with multiple priorities simultaneously will be the key to success in this position.
  • The ability to effectively meet daily deadlines

Responsibilities
  • Make accurate repairs & box items, as needed
  • Prepare receipt of goods and restock items as needed. This process involves the moving of product or materials by hand, dollies or manual pallet jack.
  • Receive products, inspect shipments, unload trucks or container deliveries
  • Read packing slips and shipping instructions
  • Accurately fulfill and ship orders
  • Labeling, sorting and loading/unloading of items and boxes.
  • Organize and clean the warehouse area and ensure repair benches and work areas are neat, safe and properly stocked with necessary supplies and tools at all times.
  • Wearing of proper safety equipment is required.
  • Cycle count of inventory
  • Assembling kits or sales packets
  • Data entry & filing
  • Assist with daily storage of company vehicles
  • Other projects as assigned

Other Requirements
May be required to attend and participate in professional development activities both in and outside the company to stay abreast of new developments and best practices.
Qualifications
  • Must be able to communicate in English both verbally and in written form
  • High school diploma or G.E.D.
  • Valid Driver's License
  • Three months or more related experience and/or training; or equivalent combination of education and experience.
  • While performing the duties of this job, the employee must regularly stand, walk and lift and/or move up to 75 pounds.
  • Typing 35-40 WPM (min)
  • Able to successfully complete pre-employment drug and background screen.

What IQAir offers
At IQAir, base pay is one part of our total compensation package and is determined within a range. The base pay range for this position is between $20 and $25 hourly and most new hires start at $20 an hour. Your base pay will depend on your skills, qualifications and experience.
IQAir offers a number of additional discretionary benefits such as:
  • Work with a small, flexible international team
  • Extensive on the job training and professional development
  • Company with a strong value system
  • Work in a Clean Air Facility
  • 60 year history of excellence
  • A comprehensive benefits package that includes:
    • 100% subsidized medical, dental & vision for team member
    • 401K Plan with company match, 100% vested from day 1
    • On-site gym and 24-Hour Fitness Gym Membership
    • Wellness Program
    • Alternative Transportation & Carpool Incentives
    • 14.5 paid Holidays per year
    • 12 Day of PTO in first year
    • A slide!

and much more!

Apply