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File Assistant Jobs in California (NOW HIRING)

Coleman Chavez & Associates LLP

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File Clerk - Workers' Compensation

Roseville, CA · On-site

$20 - $21/hr

Excel, Word, Outlook, and Adobe Acrobat · Prior legal experience · E-filing using EAMS. · Experience with automated, paperless software system · Heavy emphasis on electronic files · Assist with ...

JBA International

File Clerk - Charitable Sector

Irvine, CA · On-site

$32K - $40K/yr

This is an entry-level clerk/assistant position with an opportunity for professional growth in a ... Filing, faxing, copying, and mailing items as required * Maintain current and accurate information ...

JBA International

File Clerk - Charitable Sector

Irvine, CA · On-site

$32K - $40K/yr

This is an entry-level clerk/assistant position with an opportunity for professional growth in a ... Filing, faxing, copying, and mailing items as required * Maintain current and accurate information ...

BD&J

File Clerk (Personal Injury Law)

Los Angeles, CA · On-site

$20 - $28/hr

... Assist with file audits and records management projects • Maintain confidentiality and handle all records in a HIPAA-compliant manner • Perform general clerical duties as assigned Skills ...

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File Assistant information

What are some common challenges faced by File Assistants, and how can they be effectively managed?

File Assistants often deal with the challenge of organizing large volumes of physical and digital documents while ensuring accuracy and confidentiality. Managing time efficiently and maintaining attention to detail are crucial, especially when handling sensitive files or responding to urgent retrieval requests. A well-structured filing system, clear labeling, and regular audits can help streamline workflows and minimize errors. Additionally, effective communication with team members ensures files are shared and stored properly, supporting overall workplace efficiency.

What is the difference between File Assistant vs Data Entry Clerk?

AspectFile AssistantData Entry Clerk
Required CredentialsHigh school diploma; familiarity with filing systemsHigh school diploma; proficiency in data entry software
Work EnvironmentOffice settings, filing roomsOffice environments, computer stations
Employer & Industry UsageAdministrative departments across various industriesData management roles in multiple sectors
Common Search & ComparisonOften compared for administrative support rolesCompared for data processing tasks

The main difference is that File Assistants focus on organizing, filing, and maintaining physical or digital records, while Data Entry Clerks primarily input and update data into computer systems. Both roles support administrative functions but differ in their core tasks and skill sets.

What are the key skills and qualifications needed to thrive as a File Assistant, and why are they important?

To thrive as a File Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with filing systems, document management software, and basic office equipment is typically required. Effective time management, reliability, and clear communication help set top performers apart. These skills ensure accurate record-keeping, quick document retrieval, and smooth office operations.

What are File Assistants?

File Assistants are administrative professionals responsible for managing, organizing, and maintaining files and records within an organization. Their duties often include filing documents physically or electronically, retrieving files when needed, and ensuring that all records are stored securely and are easily accessible. They may also handle file archiving, labeling, and sometimes assist with data entry or other clerical tasks. File Assistants play a crucial role in keeping information organized and supporting the smooth operation of office processes.
What are the most commonly searched types of File jobs in California? The most popular types of File jobs in California are:
What cities in California are hiring for File Assistant jobs? Cities in California with the most File Assistant job openings:
File Assistant jobs near you
File Clerk - Charitable Sector

File Clerk - Charitable Sector

JBA International

Irvine, CA

$32K - $40K/yr

Other

Medical, Dental, Vision, Retirement

Posted 6 days ago

Job description

We offer a collaborative work environment with many opportunities for career growth along with a variety of perks and benefits to support and enhance our team's experience. In addition to health and wellness benefits, we offer weekly lunches, monthly birthday celebrations, monthly in-office massages, and an employee recognition program. Our FUN Committee organizes small events every month, in addition to several larger events throughout the year including an Admin Day celebration, summer party, Harvest Lunch, and Christmas Lunch. Our staff has the opportunity to take part in our profit-sharing matrix after their five-year anniversary. We recognize that our team is integral to our ability to provide exceptional work, so we work hard for our team.
Salary:
$32,000 - $40,000 (dependent on experience)
Charitable Sector File Clerk
We are seeking a File Clerk to work in our Charitable Sector practice group. This is an entry-level clerk/assistant position with an opportunity for professional growth in a busy and rewarding practice. We provide training and a supportive and collaborative work environment. In addition to the benefits below, the firm also has an employee recognition program. General responsibilities include the support of the Attorneys and Paralegals within the Charitable Sector practice group, which includes but is not limited to:
Responsibilities

  • Create, maintain, and organize electronic files
  • Locate and retrieve files, folders, or documents for firm employees; also re-file documents when returned
  • Filing, faxing, copying, and mailing items as required
  • Maintain current and accurate information in our database
  • Update project tracking lists and spreadsheets
  • Client interface (including with clergy and other ecclesiastical/denominational religious leaders)
  • Prepare correspondence
  • Courier duties as needed for the firm
Requirements:
  • Minimum 1-year experience in a law firm/office environment
  • Administrative, verbal, and written communication skills
  • Attention to detail
  • Customer service skills
  • Time management
  • Organizational skills
  • Accurate typing and prior exposure to Microsoft Office programs
  • Ability to operate computers and photocopiers/scanners
  • A college degree is preferred
  • Valid CA driver's license, vehicle, and active car insurance
  • A candidate with a demonstrated interest in religious, tax-exempt, and/or nonprofit organizations is desirable
Physical Requirements:
  • Ability to lift and carry 30 pounds
  • Frequent standing and walking
  • Sitting for up to four hours at a time
  • Bending and stooping as needed
Benefits:
  • 8 medical plan options with employer-funded HSA
  • Dental and vision plans
  • 401(k) plan with significant employer matching
  • Great working environment
  • Orange County Register 2020 and 2021 Top Workplace

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