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File Assistant Jobs in California (NOW HIRING)

Albert & Mackenzie, LLP

File Intake Clerk

Agoura Hills, CA · On-site

$18.50 - $21/hr

Under the direction of the New Files Department Manager, the File Intake Coordinator will assist with processing new file documents into an internal electronic case management system. Duties and ...

Albert and Mackenzie

File Intake Clerk

Agoura Hills, CA · On-site

$18.50 - $21/hr

Under the direction of the New Files Department Manager, the File Intake Coordinator will assist with processing new file documents into an internal electronic case management system. Duties and ...

alu

File Clerk - 1st Shift

Santa Ana, CA

$18 - $18.76/hr

Prepare coffee in file room * Assist in coffee or lunch setup in conference rooms for customer visits when needed * Aid people in retrieving documents in filing cabinets or electronic storage

Aluminum Precision

File Clerk - 1st Shift

Santa Ana, CA · On-site

$18 - $18.76/hr

Prepare coffee in file room * Assist in coffee or lunch setup in conference rooms for customer visits when needed * Aid people in retrieving documents in filing cabinets or electronic storage

JBA International

File Clerk - Charitable Sector

Irvine, CA · On-site

$32K - $40K/yr

This is an entry-level clerk/assistant position with an opportunity for professional growth in a ... Filing, faxing, copying, and mailing items as required * Maintain current and accurate information ...

TriOptus LLC

File Clerk/ Retail Clerk/ Cashier

Encino, CA · On-site

$17.25 - $20.75/hr

This position may assist in processing specific clerical activity such as entering paperwork into an electronic system by data entry. Additional duties may include filing, sorting, mail distribution ...

JBA International

File Clerk - Charitable Sector

Irvine, CA · On-site

$32K - $40K/yr

This is an entry-level clerk/assistant position with an opportunity for professional growth in a ... Filing, faxing, copying, and mailing items as required * Maintain current and accurate information ...

Albert & Mackenzie, LLP

File Intake Clerk

Agoura Hills, CA · On-site

$18.50 - $21/hr

Under the direction of the New Files Department Manager, the File Intake Coordinator will assist with processing new file documents into an internal electronic case management system. Duties and ...

Albert & Mackenzie

File Intake Clerk

Agoura Hills, CA · On-site

$18.50 - $21/hr

Under the direction of the New Files Department Manager, the File Intake Coordinator will assist with processing new file documents into an internal electronic case management system. Duties and ...

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All JobsFile Assistant JobsFile Assistant Jobs in California

File Assistant information

What skills do you need to be a file clerk?

A file clerk needs strong organizational skills, attention to detail, and familiarity with filing systems and office equipment. Basic computer skills and knowledge of record-keeping procedures are also important for managing and retrieving documents efficiently.

What job makes $10,000 a month without a degree?

A File Assistant typically does not earn $10,000 a month without a degree; such high earnings are uncommon in this role. High-paying jobs that can reach this level often involve specialized skills, certifications, or experience in fields like sales, real estate, or entrepreneurship. Most roles with this income level require significant expertise or business ownership rather than entry-level positions like a File Assistant.

What are some common challenges faced by File Assistants, and how can they be effectively managed?

File Assistants often deal with the challenge of organizing large volumes of physical and digital documents while ensuring accuracy and confidentiality. Managing time efficiently and maintaining attention to detail are crucial, especially when handling sensitive files or responding to urgent retrieval requests. A well-structured filing system, clear labeling, and regular audits can help streamline workflows and minimize errors. Additionally, effective communication with team members ensures files are shared and stored properly, supporting overall workplace efficiency.

What is the difference between File Assistant vs Data Entry Clerk?

AspectFile AssistantData Entry Clerk
Required CredentialsHigh school diploma; familiarity with filing systemsHigh school diploma; proficiency in data entry software
Work EnvironmentOffice settings, filing roomsOffice environments, computer stations
Employer & Industry UsageAdministrative departments across various industriesData management roles in multiple sectors
Common Search & ComparisonOften compared for administrative support rolesCompared for data processing tasks

The main difference is that File Assistants focus on organizing, filing, and maintaining physical or digital records, while Data Entry Clerks primarily input and update data into computer systems. Both roles support administrative functions but differ in their core tasks and skill sets.

What are the key skills and qualifications needed to thrive as a File Assistant, and why are they important?

To thrive as a File Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with filing systems, document management software, and basic office equipment is typically required. Effective time management, reliability, and clear communication help set top performers apart. These skills ensure accurate record-keeping, quick document retrieval, and smooth office operations.

What jobs pay $400 an hour?

In the context of a File Assistant role, earning $400 an hour is highly uncommon and typically associated with highly specialized or senior-level positions such as legal consultants, executive assistants with unique expertise, or freelance professionals with rare skills. Most standard file-related jobs do not reach this pay rate, which is often reserved for consultants, contractors, or those with extensive experience and certifications. Salary levels vary widely based on industry, location, and individual qualifications.

What are File Assistants?

File Assistants are administrative professionals responsible for managing, organizing, and maintaining files and records within an organization. Their duties often include filing documents physically or electronically, retrieving files when needed, and ensuring that all records are stored securely and are easily accessible. They may also handle file archiving, labeling, and sometimes assist with data entry or other clerical tasks. File Assistants play a crucial role in keeping information organized and supporting the smooth operation of office processes.

What is the job description of a filing assistant?

A filing assistant is responsible for organizing, maintaining, and retrieving physical or electronic files in an office setting. They ensure documents are accurately labeled, stored securely, and easily accessible, often using filing systems or software. Attention to detail and organizational skills are essential for this role.
What are the most commonly searched types of File jobs in California? The most popular types of File jobs in California are:
What cities in California are hiring for File Assistant jobs? Cities in California with the most File Assistant job openings:
File Assistant jobs near you
Records File Clerk

Records File Clerk

Wood, Smith, Henning & Berman LLP

Glendale, CA • On-site

$17.50 - $23/hr

Other

Medical, Dental, Vision, Life, Retirement, PTO

This job post has expired 1 day ago. Applications are no longer accepted.

Key responsibilities

  • Organize, retrieve, and track physical and electronic data in accordance with department policies and workflows.

  • Maintain and update the Records Information Management database and process incoming physical records.

  • Support administrative and matter projects, including scanning files, preparing external media, assisting with data archiving and disposition, and responding to records requests.

Job description

The Records File Clerk plays a vital role in supporting the Records & Governance department, attorneys, and staff by performing and assisting with essential projects. This position involves organizing, retrieving, and tracking both physical and electronic data in line with Firm and Department policies. The role also includes contributing to administrative initiatives within the Records & Governance department, ensuring the team's overall success.


Position Responsibilities:


  • Responsible for records management, file organization, retrieving and tracking of physical and electronic data in accordance with policy, procedure and workflow
  • Responsible for maintaining and updating Records Information Management database
  • Responsible for processing of incoming physical records
  • Responsible for downloading and saving of electronic data
  • Support Records Coordinators in administrative and matter projects
  • Assist with Outgoing and Incoming Matter transfer
  • Assist with scanning of physical files
  • Assist with preparing external media (and shipping)
  • Assist with Records & Governance Department administrative initiatives and projects
  • Assist with archiving of electronic data
  • Assist with disposition of physical and electronic data
  • Assist with overall daily and assigned projects
  • Respond to requests for records and information promptly and accurately


Position Requirements:


  • Minimum of 3-5 years law firm experience (preferred experience in a Records or Information Governance Department)
  • Proficient in MS Office (specifically, MS Word, MS Excel & Outlook)
  • Proficient with Document Management systems such as iManage
  • Proficient with handling of Electronically Stored Information
  • Ability to multi-task
  • Must be reliable and responsible
  • Must be a team player with a positive attitude
  • Must be a self-starter who is well organized and can handle multiple tasks with the ability to prioritize work
  • Must be flexible and open-minded to different tasks and projects
  • Ability to operate standard office equipment such as a computer, photocopier, postage machine, and scanner
  • Excellent communication skills, both verbal and written
  • Ability to work in fast paced environment while paying close attention to detail
  • Professional appearance and demeanor
  • 3 professional references are required


Benefits include:


  • A competitive salary package, including the potential for bonuses
  • Insurance including medical, dental, vision, disability, life, and a flexible spending account
  • 401(k) retirement plan
  • PTO, sick time and paid holidays
  • Referral program


Recruiters - Please do not contact us as we are not using external recruiters to fill this position at this time.

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