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File Assistant Jobs in Florida (NOW HIRING)

carltonfields

File Clerk

Tampa, FL · On-site

$15.50 - $18.75/hr

Duties include, but are not limited to: * Assist with maintaining and updating clients' files and records on a daily basis * Electronic filing of legal documents within the firm's document management ...

Carlton Fields

File Clerk

Tampa, FL · On-site

$15.50 - $18.75/hr

Duties include, but are not limited to: * Assist with maintaining and updating clients' files and records on a daily basis * Electronic filing of legal documents within the firm's document management ...

Carlton Fields

File Clerk

Tampa, FL · On-site

$15 - $18/hr

Duties include, but are not limited to: * Assist with maintaining and updating clients' files and records on a daily basis * Electronic filing of legal documents within the firm's document management ...

SMITH THOMPSON SHAW & POWER, P.A.

Be Seen First

Runner / File Clerk

Tallahassee, FL · On-site

$15 - $15.01/hr

Ensure all documents are filed accurately and in accordance with firm procedures. * Assist with pulling files for attorneys and staff as needed. * Maintain file room organization and adhere to ...

SMITH THOMPSON SHAW & POWER, P.A.

Be Seen First

Runner / File Clerk

Tallahassee, FL · On-site

$15 - $15.01/hr

Ensure all documents are filed accurately and in accordance with firm procedures. * Assist with pulling files for attorneys and staff as needed. * Maintain file room organization and adhere to ...

Quotient Sciences Limited

File Clerk - Per Diem

Miami, FL · On-site

$15.75 - $19/hr

To assist with filing, archiving and other administrative duties as needed Main Tasks and Responsibilities: * To file and archiving the study documents of clinical trials. * To comply & adhere to GCP ...

Quotient Sciences

File Clerk - Per Diem

Miami, FL · On-site

$15.75 - $19/hr

To assist with filing, archiving and other administrative duties as needed Main Tasks and Responsibilities: * To file and archiving the study documents of clinical trials. * To comply & adhere to GCP ...

PEOPLE TECHNOLOGY AND PROCESSES LLC

Recruiter

Tampa, FL · On-site

Verify that all documentation has been received and saved to employee file. * Assist in the inventory and issuance of swag bag gear for new employees. This includes maintaining inventory levels and ...

MILLENNIUMSOFT

Human Resources Assistant

Stuart, FL · On-site

$31K - $40K/yr

File active and termination documents into personnel files. Assist with the processing of terminations at the direction of the HRBP Assist HRBP with various projects such as recognition, retention ...

HCA Healthcare

Health File Clerk

Aventura, FL · On-site

May assist with the physician suspension process by evaluating if a physician should be put on suspension, creating the list of recommended suspensions for approval, sending out notice letters ...

SERVPRO of Miami Beach

Job File Coordinator

Homestead, FL · On-site

$16.75 - $23/hr

Perform all job file coordinator tasks related to customer calls, job monitoring, tracking, coordination, and audits of jobs. Create preliminary estimates and job file backup. Perform general office ...

HHM Hotels

Food and Beverage Coordinator

Orlando, FL

$18/hr

Ensure all sensitive documentation is delivered to People Support and kept on file. Assist with associate relations when needed. * Operate office equipment, such as photocopy machine and scanner.

SERVPRO of Miami Beach

Job File Coordinator

Miami, FL · On-site

$23 - $25/hr

Training & development JOB FILE COORDINATOR (JFC) Do you love helping people through difficult situations? Then you may be our perfect hero ! Competitive pay rate, with opportunity to learn and grow.

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File Assistant information

What are some common challenges faced by file assistants, and how can they be effectively managed?

File Assistants often deal with the challenge of organizing large volumes of physical and digital documents while ensuring accuracy and confidentiality. Managing time efficiently and maintaining attention to detail are crucial, especially when handling sensitive files or responding to urgent retrieval requests. A well-structured filing system, clear labeling, and regular audits can help streamline workflows and minimize errors. Additionally, effective communication with team members ensures files are shared and stored properly, supporting overall workplace efficiency.

What is the difference between File Assistant vs Data Entry Clerk?

AspectFile AssistantData Entry Clerk
Required CredentialsHigh school diploma; familiarity with filing systemsHigh school diploma; proficiency in data entry software
Work EnvironmentOffice settings, filing roomsOffice environments, computer stations
Employer & Industry UsageAdministrative departments across various industriesData management roles in multiple sectors
Common Search & ComparisonOften compared for administrative support rolesCompared for data processing tasks

The main difference is that File Assistants focus on organizing, filing, and maintaining physical or digital records, while Data Entry Clerks primarily input and update data into computer systems. Both roles support administrative functions but differ in their core tasks and skill sets.

What are the key skills and qualifications needed to thrive as a file assistant?

To thrive as a File Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with filing systems, document management software, and basic office equipment is typically required. Effective time management, reliability, and clear communication help set top performers apart. These skills ensure accurate record-keeping, quick document retrieval, and smooth office operations.

What is a file assistant?

File Assistants are administrative professionals responsible for managing, organizing, and maintaining files and records within an organization. Their duties often include filing documents physically or electronically, retrieving files when needed, and ensuring that all records are stored securely and are easily accessible. They may also handle file archiving, labeling, and sometimes assist with data entry or other clerical tasks. File Assistants play a crucial role in keeping information organized and supporting the smooth operation of office processes.

Is a file assistant a stressful job?

A file assistant role typically involves organizing, managing, and maintaining files and records, which can be repetitive but generally not highly stressful. The job environment is often quiet and routine, though deadlines or high workload periods may increase stress levels temporarily. Good organizational skills and attention to detail help manage job demands effectively.
What are the most commonly searched types of File jobs in Florida? The most popular types of File jobs in Florida are:
What cities in Florida are hiring for File Assistant jobs? Cities in Florida with the most File Assistant job openings:
File Assistant jobs near you
Infographic showing various File Assistant job openings in Florida as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

File Clerk

carltonfields

Tampa, FL • On-site

$15.50 - $18.75/hr

Full-time

Medical, Dental, Vision, Life, Retirement

Re-posted 11 days ago

Job description

Carlton Fields is seeking a File Clerk for its Tampa office.
Qualified candidates must possess a minimum of 2 years of experience as a file clerk.  Experience in the legal industry is preferred.

Qualified candidates must be proactive and flexible, have excellent organizational skills and communicate well, both in writing and orally, and provide strong customer service skills.  Proficiency in using Microsoft Word, Excel and Outlook, as well as electronic document management systems is a plus. The ability to multi-task and prioritize tasks based on business needs is essential.

Duties include, but are not limited to:

  • Assist with maintaining and updating clients’ files and records on a daily basis
  • Electronic filing of legal documents within the firm’s document management system
  • Monitoring and uploading federal and state notices and filings as needed
  • Responsible for opening files for new client matters
  • Scanning client files/ records into the firm’s document management system
  • Assist with closing out client files and records, following the firm’s closing procedures
  • Back-up other File Clerks when needed

Actual salaries will vary depending upon various factors, including relevant experience and skillset. The salary range listed is just one component of the Carlton Fields total compensation package for employees. Other monetary rewards include annual discretionary bonuses based on performance and profit-sharing contributions based on eligibility and firm profitability.

Additionally, Carlton Fields provides a comprehensive suite of benefits to promote health and financial security, including medical, dental, and vision insurance as well as life, accident, and disability insurance plans. The firm also provides the opportunity to participate in 401(k) retirement benefits, commuter benefits, and well-being programs.

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