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File Assistant Jobs in Florida (NOW HIRING)

IICRC

Job File Coordinator

New Port Richey, FL · On-site

$22/hr

Key Responsibilities * Assist with customer service and management of the customer experience ... Review and validate project file documentation * Confirm with CM project scope of work is complete

Miami Family Law

Executive Assistant

Miami, FL · On-site

... files Assist with document management, scanning, and filing Prepare and assemble trial binders and case materials Support attorneys and leadership with administrative and case related tasks Help ...

Miami Family Law

Executive Assistant

Coconut Grove, FL · On-site

... files Assist with document management, scanning, and filing Prepare and assemble trial binders and case materials Support attorneys and leadership with administrative and case related tasks Help ...

Miami Family Law

Executive Assistant

Miami, FL · On-site

... files Assist with document management, scanning, and filing Prepare and assemble trial binders and case materials Support attorneys and leadership with administrative and case related tasks Help ...

DR Horton, Inc.

Escrow Assistant

Davenport, FL · On-site

$17.25 - $22/hr

Horton, Inc. is currently looking for an Escrow Assistant for their Financial Services Escrow ... The right candidate will be responsible for the timely preparation of all escrow files and ordering ...

New

DR Horton

Escrow Assistant

Panama City Beach, FL · On-site

$17.25 - $22/hr

Horton, Inc. is currently looking for an Escrow Assistant for their Financial Services Escrow ... The right candidate will be responsible for the timely preparation of all escrow files and ordering ...

DR Horton

Escrow Assistant

Coconut Creek, FL · On-site

$17.75 - $22.50/hr

Horton, Inc. is currently looking for an Escrow Assistant for their Financial Services Escrow ... The right candidate will be responsible for the timely preparation of all escrow files and ordering ...

DR Horton, Inc.

Escrow Assistant

Panama City Beach, FL · On-site

$17.25 - $22/hr

Horton, Inc. is currently looking for an Escrow Assistant for their Financial Services Escrow ... The right candidate will be responsible for the timely preparation of all escrow files and ordering ...

DHI Mortgage

Escrow Assistant

Panama City Beach, FL

$17.25 - $22/hr

Horton, Inc. is currently looking for an Escrow Assistant for their Financial Services Escrow ... The right candidate will be responsible for the timely preparation of all escrow files and ordering ...

DHI Mortgage

Escrow Assistant

Davenport, FL

$17.25 - $22/hr

Horton, Inc. is currently looking for an Escrow Assistant for their Financial Services Escrow ... The right candidate will be responsible for the timely preparation of all escrow files and ordering ...

New

DR Horton, Inc.

Escrow Assistant

Coconut Creek, FL · On-site

$17.75 - $22.50/hr

Horton, Inc. is currently looking for an Escrow Assistant for their Financial Services Escrow ... The right candidate will be responsible for the timely preparation of all escrow files and ordering ...

DR Horton

Escrow Assistant

Davenport, FL · On-site

$17.25 - $22/hr

Horton, Inc. is currently looking for an Escrow Assistant for their Financial Services Escrow ... The right candidate will be responsible for the timely preparation of all escrow files and ordering ...

New

DHI Mortgage

Escrow Assistant

Coconut Creek, FL

$17.75 - $22.50/hr

Horton, Inc. is currently looking for an Escrow Assistant for their Financial Services Escrow ... The right candidate will be responsible for the timely preparation of all escrow files and ordering ...

Aldridge Pite LLP

Intake Processor

Delray Beach, FL · On-site

$16.75 - $22.25/hr

Forward complete files to appropriate department/attorney to ensure appropriate and timely handling of file * Assist with additional projects as needed Job Requirements * High school diploma * Prior ...

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All JobsFile JobsFile Assistant JobsFile Assistant Jobs in Florida

File Assistant information

What are some common challenges faced by file assistants, and how can they be effectively managed?

File Assistants often deal with the challenge of organizing large volumes of physical and digital documents while ensuring accuracy and confidentiality. Managing time efficiently and maintaining attention to detail are crucial, especially when handling sensitive files or responding to urgent retrieval requests. A well-structured filing system, clear labeling, and regular audits can help streamline workflows and minimize errors. Additionally, effective communication with team members ensures files are shared and stored properly, supporting overall workplace efficiency.

What is the difference between File Assistant vs Data Entry Clerk?

AspectFile AssistantData Entry Clerk
Required CredentialsHigh school diploma; familiarity with filing systemsHigh school diploma; proficiency in data entry software
Work EnvironmentOffice settings, filing roomsOffice environments, computer stations
Employer & Industry UsageAdministrative departments across various industriesData management roles in multiple sectors
Common Search & ComparisonOften compared for administrative support rolesCompared for data processing tasks

The main difference is that File Assistants focus on organizing, filing, and maintaining physical or digital records, while Data Entry Clerks primarily input and update data into computer systems. Both roles support administrative functions but differ in their core tasks and skill sets.

What are the key skills and qualifications needed to thrive as a file assistant?

To thrive as a File Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with filing systems, document management software, and basic office equipment is typically required. Effective time management, reliability, and clear communication help set top performers apart. These skills ensure accurate record-keeping, quick document retrieval, and smooth office operations.

What is a file assistant?

File Assistants are administrative professionals responsible for managing, organizing, and maintaining files and records within an organization. Their duties often include filing documents physically or electronically, retrieving files when needed, and ensuring that all records are stored securely and are easily accessible. They may also handle file archiving, labeling, and sometimes assist with data entry or other clerical tasks. File Assistants play a crucial role in keeping information organized and supporting the smooth operation of office processes.

Is a file assistant a stressful job?

A file assistant role typically involves organizing, managing, and maintaining files and records, which can be repetitive but generally not highly stressful. The job environment is often quiet and routine, though deadlines or high workload periods may increase stress levels temporarily. Good organizational skills and attention to detail help manage job demands effectively.
What are the most commonly searched types of File jobs in Florida? The most popular types of File jobs in Florida are:
What cities in Florida are hiring for File Assistant jobs? Cities in Florida with the most File Assistant job openings:
File Assistant jobs near you
Infographic showing various File Assistant job openings in Florida as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Job File Coordinator

SERVPRO of Fantastic Five, Inc.

Port Richey, FL • On-site

$22/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 29 days ago

Job description

Benefits:
  • 401(k)
  • 401(k) matching
  • Bonus based on performance
  • Company parties
  • Competitive salary
  • Dental insurance
  • Employee discounts
  • Free food & snacks
  • Health insurance
  • Opportunity for advancement
  • Paid time off
  • Training & development
  • Vision insurance

SERVPRO Team George is hiring a Job File Coordinator in our Oldsmar location! 
 
To learn more and apply, e-mail your resume and/or a brief description of work history to Britney@servproteamgeorge.com!

  
Do you love helping people through difficult situations? 
 
Then, don’t miss your chance to join our Franchise as a new Construction Coordinator. In this position, you will be making a difference each and every day. We have a sincere drive toward the goal of helping make fire and water damage “Like it never even happened”! 
 
Our Franchise is seeking someone who is comfortable working hard in challenging situations, enjoys meeting new people, has excellent communication skills, enjoys working with others, and is a serious multi-tasker. If you are self-motivated and have superb interpersonal skills, then you’ll thrive in this work environment. Are you highly dependable and super-excited about routinely exceeding expectations? Then you may be our perfect hero! 
 
Key Responsibilities 
  • Assist with customer service and management of the customer experience 
  • Assist with scheduling all warranty activities 
  • Enter lead/jobs into the operating system and make sure all information in the project is correct 
  • Schedule CM initial visit with customer 
  • Educate customers on process 
  • Review and validate project file documentation 
  • Confirm with CM project scope of work is complete 
  • Maintain customer and client communications 
  • Support CMs ensuring customer and client agreement on scope and estimate 
  • Ensure all paperwork is complete with customer and client 
  • Ensure estimates are distributed to all necessary parties 
  • Interface with Subcontractors for availability 
  • Sign up new Subcontractors and maintain insurances and licensing 
  • Issue WOs based on project budget 
  • Acquire proper permits as necessary and ensure all correct procedures are being followed with local municipalities 
  • Schedule inspections with building departments 
  • Update budgets and keep within set parameters  
  • Order materials and supplies as needed 
  • Assist identifying and qualifying resource providers 
  • Validate completed PO documentation 
  • Update contract status with change orders and keep customer and client advised 
  • Maintain Work-in-Progress (WIP) report 
  • Maintain communication log 
  • Prepare project reports 
  • Upon completion, review file documentation and update as necessary 
  • Manage collections activities 
  • Perform project close-out and audit  
 
Position Requirements 
  • High school diploma/GED 
  • Superb customer service track record 
  • Effective written and oral communication 
  • Intermediate math skills 
  • Experience in restoration and/or construction preferred 
  • Initial training and occasional team meetings will require travel to our Port Richey office. 
 
Pay starts at $21 - $23 an hour (based on experience), quarterly commissions and the possibility of overtime pay. 
 
Initial training and occasional team meetings will require travel to our Port Richey office. 
  
Each SERVPRO® Franchise is Independently Owned and Operated.