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File Assistant Jobs in Lake Mary, FL (NOW HIRING)

HHM Hotels

Food and Beverage Coordinator

Orlando, FL

$18/hr

Ensure all sensitive documentation is delivered to People Support and kept on file. Assist with associate relations when needed. * Operate office equipment, such as photocopy machine and scanner.

Alegeus

Employer File Analyst

Maitland, FL · On-site

$53K - $90K/yr

Monitor file quality trends and assist in the development of best practices or training materials to reduce recurring errors. ESSENTIAL SKILLS FOR CREATING A LASTING IMPACT Alegeus colleagues are ...

Alegeus

Employer File Analyst

Maitland, FL · On-site

$53K - $90K/yr

Monitor file quality trends and assist in the development of best practices or training materials to reduce recurring errors. Essential Skills For Creating A Lasting Impact Alegeus colleagues are ...

Alegeus

Employer File Analyst

Maitland, FL · Hybrid

$53K - $90K/yr

Monitor file quality trends and assist in the development of best practices or training materials to reduce recurring errors. ESSENTIAL SKILLS FOR CREATING A LASTING IMPACT Alegeus colleagues are ...

CCMSI

Claim Assistant

Maitland, FL · On-site

$18 - $19/hr

Claim Assistant Location: Maitland, FL (in-office reporting M-F) Schedule: 8:00 am-4:30 pm ET ... This position plays a key part in keeping claim files accurate, organized, and moving efficiently ...

CCMSI

Claim Assistant

Maitland, FL · On-site

$18 - $19/hr

Claim Assistant Location: Maitland, FL (in-office reporting M-F) Schedule: 8:00 am-4:30 pm ET ... This position plays a key part in keeping claim files accurate, organized, and moving efficiently ...

CCMSI

Claim Assistant

Maitland, FL · On-site

$18 - $19/hr

Claim Assistant Location: Maitland, FL (in-office reporting M-F) Schedule: 8:00 am-4:30 pm ET ... This position plays a key part in keeping claim files accurate, organized, and moving efficiently ...

CCMSI

Claim Assistant

Maitland, FL · On-site

$18 - $19/hr

Claim Assistant Location: Maitland, FL (in-office reporting M-F) Schedule: 8:00 am-4:30 pm ET ... This position plays a key part in keeping claim files accurate, organized, and moving efficiently ...

Compass Group

ADMINISTRATIVE ASSISTANT

Orlando, FL · On-site

$18.50/hr

Maintain confidential personnel files. * Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices ...

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File Assistant information

What is a file assistant?

File Assistants are administrative professionals responsible for managing, organizing, and maintaining files and records within an organization. Their duties often include filing documents physically or electronically, retrieving files when needed, and ensuring that all records are stored securely and are easily accessible. They may also handle file archiving, labeling, and sometimes assist with data entry or other clerical tasks. File Assistants play a crucial role in keeping information organized and supporting the smooth operation of office processes.

What are the key skills and qualifications needed to thrive as a file assistant?

To thrive as a File Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with filing systems, document management software, and basic office equipment is typically required. Effective time management, reliability, and clear communication help set top performers apart. These skills ensure accurate record-keeping, quick document retrieval, and smooth office operations.

What are some common challenges faced by file assistants, and how can they be effectively managed?

File Assistants often deal with the challenge of organizing large volumes of physical and digital documents while ensuring accuracy and confidentiality. Managing time efficiently and maintaining attention to detail are crucial, especially when handling sensitive files or responding to urgent retrieval requests. A well-structured filing system, clear labeling, and regular audits can help streamline workflows and minimize errors. Additionally, effective communication with team members ensures files are shared and stored properly, supporting overall workplace efficiency.

What is the difference between File Assistant vs Data Entry Clerk?

AspectFile AssistantData Entry Clerk
Required CredentialsHigh school diploma; familiarity with filing systemsHigh school diploma; proficiency in data entry software
Work EnvironmentOffice settings, filing roomsOffice environments, computer stations
Employer & Industry UsageAdministrative departments across various industriesData management roles in multiple sectors
Common Search & ComparisonOften compared for administrative support rolesCompared for data processing tasks

The main difference is that File Assistants focus on organizing, filing, and maintaining physical or digital records, while Data Entry Clerks primarily input and update data into computer systems. Both roles support administrative functions but differ in their core tasks and skill sets.

Is a file assistant a stressful job?

A file assistant role typically involves organizing, managing, and maintaining physical or digital files, which can be repetitive but generally is not considered highly stressful. The job environment is often quiet and routine, though deadlines or high workload periods may increase stress levels temporarily. Good organizational skills and attention to detail help manage job demands effectively.

What cities near Lake Mary, FL are hiring for File Assistant jobs?

Cities near Lake Mary, FL with the most File Assistant job openings:

File Assistant jobs near you
Infographic showing various File Assistant job openings in Lake Mary, FL as of August 2026, with employment types broken down into 1% As Needed, 73% Full Time, 23% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution.

Food and Beverage Coordinator

HHM Hotels

Orlando, FL

$18/hr

Full-time

Re-posted 3 days ago

HHM Hotels rating

6.6

Company rating: 6.6 out of 10

Based on 25 frontline employees who took The Breakroom Quiz

47th of 107 rated hotels

Job description

Overview

Food and Beverage Coordinator

Provide administrative support to the Director of Food and Beverage, Executive Chef, General Manager and Food and Beverage Managers with the daily operation of Food and Beverage restaurant, bar and/or banquet events. 

Potential Career Path

Food and Beverage Supervisor – Restaurant Manager   

 

Essential Job Functions

  • Manage correspondence, to include preparing and responding to emails, completing forms and writing letters and memorandums.
  • Generate and compile reports weekly, bi-weekly, monthly and for year-end (Sales report, Delphi, Brains, POS, Ultipro, etc.).  Provide necessary reports to directors and executives upon request.
  • Perform general office duties, such as ordering supplies, filing, scanning, updating Food and Beverage bulletin boards, maintaining hard copy and electronic filing systems as needed and scheduling.
  • Contact and respond to all F&B vendors, maintain automated reservation line and enter reservations in Open Table reservation system appropriately.  Assist in keeping guest history accurate and clean database.
  • Assist in distribution of Food and Beverage information, coordinate with marketing manager to ensure all public information and restaurant menus are up to date and accurate.  Schedule associates in accordance with current events.  Assist in the creation of menu marketing pieces.
  • Assist with cleaning reports, health department inspections, liquor license, and Kitchen safety inspection maintenance reports.  Follow up on any discrepancies. 
  • Attend various Food & Beverage meetings and take meeting minutes.
  • Review associate timesheets to ensure accuracy, edit timesheets when needed, assist with biweekly payroll, track tip reports and enter tips into Ultipro in time for payroll, distribute employee timesheet authorization forms and obtain signatures. 
  • Assist in preparing or correcting restaurant, banquet, or special event checks & transactions.
  • Assist restaurant and Banquet operations during holidays and peak season.
  • Review BEO’s for accuracy and communicate discrepancies to appropriate sales manager or director.  Distribute up to date BEO’s and group resumes to Food and Beverage Director, Executive Chef and Banquet Manager.
  • Track associate performance and assist with documenting progressive discipline on a timely manner.
  • Exhibit professional direct and continuous contact with guests, co-workers, and management.  Must have the ability to interact with guests and other associates in a pleasant manner that is consistent with the value of hospitality.
  • Prepare confidential and sensitive documents.
  • Coordinate and communicate with People Support daily on activities such as Food Handler and TABC certifications, interview schedules and mandatory training.  Ensure all sensitive documentation is delivered to People Support and kept on file.  Assist with associate relations when needed. 
  • Operate office equipment, such as photocopy machine and scanner.
  • Relay directives, instructions, and telephone messages to Food and Beverage department leaders
  • Follow sustainability guidelines and practices related to HHM’s EarthView program.
  • Practice safe work habits.
  • Perform other duties as requested by hotel management team.

 Position Requirements

  • Associate’s degree preferred.
  • Minimum of two years’ experience required.
  • Proficient with all Microsoft Offices and Google programs.

 Work Environment and Context

  • Extended work hours may be required, to include some weekends and some holidays
  • Required to sit for extended periods, lift up to 10 pounds, hear, see, speak, bend, reach, use hands and fingers to operate keyboard.

What We Believe

People Are Our Capability – Hearts That Serve – Only Excellence – Stay Nimble - Own It

What HHM Hotels employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom