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File Assistant Jobs in Oregon (NOW HIRING)

Morrow County

Human Resource Assistant

Heppner, OR

$37K - $47K/yr

Perform department's administrative duties such as managing correspondence, processing invoices, purchasing supplies, and filing. Assist with organizing employee events, recognition programs, and ...

with Stimson Lumber

Saw Filer

Tillamook, OR · On-site

$26 - $30/hr

Complete required preventative maintenance tasks. Assist in machine center alignments. * Handle all foundational saw filing duties and responsibilities. Provide direction for those requiring ...

with Stimson Lumber

Saw Filer

Tillamook, OR

$26 - $30/hr

Complete required preventative maintenance tasks. Assist in machine center alignments. * Handle all foundational saw filing duties and responsibilities. Provide direction for those requiring ...

Weyerhaeuser Company

Saw Filer

Cottage Grove, OR · On-site

$36.93/hr

Journey filing experience with a minimum of 1-3 years in a sawmill environment preferred ... Perform and assist with saw change service. * Perform operations preventative maintenance including ...

Weyerhauser Co

Saw Filer

Cottage Grove, OR · On-site

$36.93/hr

Journey filing experience with a minimum of 1-3 years in a sawmill environment preferred ... Perform and assist with saw change service. * Perform operations preventative maintenance including ...

Cable Huston LLP

Legal Assistant - Litigation

Portland, OR · On-site

$80K - $100K/yr

E-file documents/pleadings in various State and Federal Courts Document Management * Update and ... Practice Support * Assist with client engagement, including preparation of engagement letter, and ...

Cable Huston

Legal Assistant - Litigation

Portland, OR · On-site

E-file documents/pleadings in various State and Federal Courts Document Management * Update and ... Practice Support * Assist with client engagement, including preparation of engagement letter, and ...

InsCipher

Tax Associate

Salem, OR · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

VIP Hospitality Group

Accountant

Portland, OR

$60K - $70K/hr

Coordinate and support external audits and tax filings. * Assist in month-end and year-end closing processes. * Monitor and improve internal controls and accounting procedures. * Collaborate with ...

InsCipher

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Eugene, OR · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Portland, OR · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Gresham, OR · On-site

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

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All JobsFile JobsFile Assistant JobsFile Assistant Jobs in Oregon

File Assistant information

Is a file clerk a stressful job?

A file clerk job typically involves organizing, maintaining, and retrieving physical or digital files, which can be repetitive but generally is not considered highly stressful. The workload and environment can influence stress levels, especially during busy periods or with tight deadlines, but overall it is often viewed as a low-stress position. Skills such as attention to detail and organization are important for success in this role.

What skills do you need to be a file clerk?

A file clerk needs strong organizational skills, attention to detail, and basic computer literacy to manage and maintain physical and electronic records efficiently. Familiarity with office equipment, such as scanners and filing systems, and good communication skills are also important for effective record keeping and coordination.

What are some common challenges faced by File Assistants, and how can they be effectively managed?

File Assistants often deal with the challenge of organizing large volumes of physical and digital documents while ensuring accuracy and confidentiality. Managing time efficiently and maintaining attention to detail are crucial, especially when handling sensitive files or responding to urgent retrieval requests. A well-structured filing system, clear labeling, and regular audits can help streamline workflows and minimize errors. Additionally, effective communication with team members ensures files are shared and stored properly, supporting overall workplace efficiency.

What is the difference between File Assistant vs Data Entry Clerk?

AspectFile AssistantData Entry Clerk
Required CredentialsHigh school diploma; familiarity with filing systemsHigh school diploma; proficiency in data entry software
Work EnvironmentOffice settings, filing roomsOffice environments, computer stations
Employer & Industry UsageAdministrative departments across various industriesData management roles in multiple sectors
Common Search & ComparisonOften compared for administrative support rolesCompared for data processing tasks

The main difference is that File Assistants focus on organizing, filing, and maintaining physical or digital records, while Data Entry Clerks primarily input and update data into computer systems. Both roles support administrative functions but differ in their core tasks and skill sets.

What are the key skills and qualifications needed to thrive as a File Assistant, and why are they important?

To thrive as a File Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with filing systems, document management software, and basic office equipment is typically required. Effective time management, reliability, and clear communication help set top performers apart. These skills ensure accurate record-keeping, quick document retrieval, and smooth office operations.

What are File Assistants?

File Assistants are administrative professionals responsible for managing, organizing, and maintaining files and records within an organization. Their duties often include filing documents physically or electronically, retrieving files when needed, and ensuring that all records are stored securely and are easily accessible. They may also handle file archiving, labeling, and sometimes assist with data entry or other clerical tasks. File Assistants play a crucial role in keeping information organized and supporting the smooth operation of office processes.

What is the job description of a filing assistant?

A filing assistant is responsible for organizing, maintaining, and retrieving physical or electronic files in an office setting. They ensure documents are accurately labeled, stored securely, and easily accessible, often using filing systems or software. Attention to detail and organizational skills are essential for this role.

What is the highest paid assistant job?

The highest paid assistant jobs are often executive assistants or personal assistants to top executives, with salaries reaching six figures in some cases. These roles typically require advanced organizational skills, experience, and sometimes specialized knowledge or certifications. Compensation varies based on industry, location, and level of responsibility.
What are the most commonly searched types of File jobs in Oregon? The most popular types of File jobs in Oregon are:
What cities in Oregon are hiring for File Assistant jobs? Cities in Oregon with the most File Assistant job openings:
File Assistant jobs near you
Infographic showing various File Assistant job openings in Oregon as of July 2026, with employment types broken down into 1% As Needed, 76% Full Time, 19% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 99% Physical, and 1% Remote job distribution.

Human Resource Assistant

Morrow County

Heppner, OR

$37K - $47K/yr

Other

PTO

Re-posted 12 days ago

Job description

Position open until filled. Position Title: Human Resource Assistant Union: Non-Represented Department: Human Resources FLSA: Non-Exempt Last updated: 2024 Pay Grade: 15 Hours: Part Time - 32 hours/week Reporting Location: Heppner Supervisory: No Type: Confidential Position Summary: The HR Assistant provides para-professional and administrative support to the HR department. This role involves a wide range of responsibilities, including assisting with employee engagement, recruitment, new hire onboarding, responding to inquiries, preparing reports, maintaining personnel records, and supporting special projects.

The HR Assistant will also handle various administrative tasks to ensure smooth departmental operations. Essential Job Functions: Provide guidance to departments, employees, and the public on County policies, procedures, and HR functions. Assist in the implementation and communication of HR policies and procedures.

Assist in recruitment activities, including job posting, candidate screening, facilitating hiring processes, and conducting new hire orientation. Compile and organize data reports to assist with compliance, union negotiations, and strategic planning. Perform department's administrative duties such as managing correspondence, processing invoices, purchasing supplies, and filing.

Assist with organizing employee events, recognition programs, and special HR projects. Assists with updating Human Resources forms, information, benefit summaries, and compensation tables. Ensure updated required employment law posters are displayed.

Manage employee notices and union lists. Coordinate performance evaluations, training sessions, and employee development activities. Support HR processes such as leave of absence requests (FMLA, OFLA, Paid Leave Oregon) and worker's compensation claims.

Assist with payroll processing and benefits administration as needed. Establish and maintain effective working relationships with coworkers, subordinates, supervisors, elected officials, community partners, and the public. Performs related duties as assigned to meet business needs.

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