ZipRecruiter

Log In

1

File Assistant Jobs in Oregon (NOW HIRING)

IICRC

Job File Coordinator/Admin

Portland, OR

$20 - $23/hr

Vision insurance Perform all job file coordinator tasks related to customer calls, job monitoring, tracking, coordination, and audits of jobs. Create preliminary estimates and job file backup.

SERVPRO

Job File Coordinator/Admin

Portland, OR

$20 - $23/hr

Vision insurance Perform all job file coordinator tasks related to customer calls, job monitoring, tracking, coordination, and audits of jobs. Create preliminary estimates and job file backup.

Morrow County

Human Resource Assistant

Heppner, OR

$37K - $47K/yr

Perform department's administrative duties such as managing correspondence, processing invoices, purchasing supplies, and filing. Assist with organizing employee events, recognition programs, and ...

with Stimson Lumber

Saw Filer

Tillamook, OR · On-site

$26 - $30/hr

Complete required preventative maintenance tasks. Assist in machine center alignments. * Handle all foundational saw filing duties and responsibilities. Provide direction for those requiring ...

with Stimson Lumber

Saw Filer

Tillamook, OR · On-site

$26 - $30/hr

Complete required preventative maintenance tasks. Assist in machine center alignments. * Handle all foundational saw filing duties and responsibilities. Provide direction for those requiring ...

Treasury Department

Paralegal Specialist

Portland, OR · On-site

$60K - $83K/yr

Review, evaluate and analyze files; assist in reviewing discovery responses and trial records. * Assist in the preparation of legal memoranda, trial memoranda, and briefs. * Assist in managing trial ...

ARMRA Colostrum

Manager of Regulatory Affairs

OR · Remote

Maintain regulatory documentation, including SOPs, substantiation dossier and claims source-of-truth file. * Assist in the development of internal employee training and external education. * Support ...

Timberlab

Project Assistant

Portland, OR · On-site

Maintain accurate, standardized filing system, including week-ending and month-ending job files ... assist with troubleshooting * Follow job close-out procedures including archiving project plans ...

Timberlab

Project Assistant

Portland, OR

Maintain accurate, standardized filing system, including week-ending and month-ending job files ... assist with troubleshooting * Follow job close-out procedures including archiving project plans ...

Cable Huston LLP

Legal Assistant - Litigation

Portland, OR · On-site

$80K - $100K/yr

E-file documents/pleadings in various State and Federal Courts Document Management * Update and ... Practice Support * Assist with client engagement, including preparation of engagement letter, and ...

Cable Huston

Legal Assistant - Litigation

Portland, OR · On-site

E-file documents/pleadings in various State and Federal Courts Document Management * Update and ... Practice Support * Assist with client engagement, including preparation of engagement letter, and ...

Swinerton Incorporated

Project Assistant

Portland, OR · On-site

... Jr. Project Assistant • Answer phones - screen/handle routine items and direct calls as ... filing system, including week-ending and month-ending job files, insurance and bonding logs ...

next page

Showing results 1-20

People also search for

All JobsFile JobsFile Assistant JobsFile Assistant Jobs in Oregon

File Assistant information

What are some common challenges faced by File Assistants, and how can they be effectively managed?

File Assistants often deal with the challenge of organizing large volumes of physical and digital documents while ensuring accuracy and confidentiality. Managing time efficiently and maintaining attention to detail are crucial, especially when handling sensitive files or responding to urgent retrieval requests. A well-structured filing system, clear labeling, and regular audits can help streamline workflows and minimize errors. Additionally, effective communication with team members ensures files are shared and stored properly, supporting overall workplace efficiency.

What is the difference between File Assistant vs Data Entry Clerk?

AspectFile AssistantData Entry Clerk
Required CredentialsHigh school diploma; familiarity with filing systemsHigh school diploma; proficiency in data entry software
Work EnvironmentOffice settings, filing roomsOffice environments, computer stations
Employer & Industry UsageAdministrative departments across various industriesData management roles in multiple sectors
Common Search & ComparisonOften compared for administrative support rolesCompared for data processing tasks

The main difference is that File Assistants focus on organizing, filing, and maintaining physical or digital records, while Data Entry Clerks primarily input and update data into computer systems. Both roles support administrative functions but differ in their core tasks and skill sets.

What are the key skills and qualifications needed to thrive as a File Assistant, and why are they important?

To thrive as a File Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with filing systems, document management software, and basic office equipment is typically required. Effective time management, reliability, and clear communication help set top performers apart. These skills ensure accurate record-keeping, quick document retrieval, and smooth office operations.

What are File Assistants?

File Assistants are administrative professionals responsible for managing, organizing, and maintaining files and records within an organization. Their duties often include filing documents physically or electronically, retrieving files when needed, and ensuring that all records are stored securely and are easily accessible. They may also handle file archiving, labeling, and sometimes assist with data entry or other clerical tasks. File Assistants play a crucial role in keeping information organized and supporting the smooth operation of office processes.
What are the most commonly searched types of File jobs in Oregon? The most popular types of File jobs in Oregon are:
File Assistant jobs near you
Job File Coordinator/Admin

Job File Coordinator/Admin

IICRC

Portland, OR

$20 - $23/hr

Other

Dental, Vision, Retirement, PTO

Posted 18 days ago

Job description

Picture yourself here fulfilling your potential.

At SERVPRO®, you can make a positive difference in people's lives each and every day! We're seeking self-motivated, proactive, responsible, and service-oriented teammates to join us in our mission of helping customers in their greatest moments of need by repairing and restoring homes and businesses with an industry-leading level of service. With nearly 2,000 franchises all over the country, finding exciting and rewarding SERVPRO® career opportunities near you is easy! We look forward to hearing from you.

All employees of a SERVPRO® Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated SERVPRO® Franchise. SERVPRO® Franchise employees are not employed by, jointly employed by, agents of, or under the supervision or control of Servpro Franchisor, LLC, in any manner whatsoever.

Benefits:
  • Training & development
  • 401(k) matching
  • Bonus based on performance
  • Competitive salary
  • Dental insurance
  • Opportunity for advancement
  • Paid time off
  • Vision insurance
Job Description

Perform all job file coordinator tasks related to customer calls, job monitoring, tracking, coordination, and audits of jobs. Create preliminary estimates and job file backup. Perform general office duties, such as drafting correspondence, filing, and creating reports.

Primary Roles and Responsibilities
  • Monitor job file status and job file audit status
  • Maintain job file WIPs
  • Monitor and ensure client requirements are followed
  • Review and validate initial field documentation
  • Create preliminary estimate
  • Daily job file coordination, including preparing job file reports, performing job file backup, and completing job file audit process
  • Maintain internal and external communications
  • Complete and review job file documentation for final upload and the audit process
  • Perform job close-out
Necessary Experience and Skill Set

· A minimum two years of business admin experience · Working knowledge of current business software technologies · Superb customer service, administrative and verbal and written communication skills · Experience in the commercial cleaning and restoration or insurance industry is desired · Experience in writing estimates and the job file process

Formal Education/Training

· High school diploma/GED · Associates/bachelor's degree preferred

Physical and Work Environment Requirements
  • 2+ year(s) of administrative or office-related experience and business experience
  • Experience in the commercial cleaning and restoration or insurance/service industry is desired
  • Experience with writing estimates, job file processes, and quality assurance, a plus
  • Outstanding written and verbal communication skills, including proper pronunciation and grammar, and a consistently courteous and professional tone of voice at all times
  • Ability to remain calm and professional during tense or stressful situations
  • Excellent organizational skills and strong attention to detail
  • Very self-motivated and goal-oriented
  • Capability to work in a fast-paced, team-oriented office environment
  • Proficiency in Microsoft Office (i.e. Outlook, Word, Excel)
  • Ability to learn new software, including Xactimate and proprietary software
  • Minimum of HSD/GED, Associates/bachelor's degree preferred
  • Ability to successfully complete a background check subject to applicable law
Normal Working Hours, Additional Working Hours and Travel Requirements

This is a full-time position working 7:00 a.m.–4:00 p.m., Monday through Friday. This position may require longer hours and some flexibility in hours may be needed dependent upon the business needs Compensation: $20.00 - $23.00 per hour

Apply