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File Assistant Jobs in Oregon (NOW HIRING)

SCHWABE

Litigation Legal Assistant

Portland, OR

The Legal Assistant is responsible for delivering high-quality legal and administrative support to ... This person must have experience with e-filing in California, Oregon and Washington state, federal ...

Hotel deLuxe

Accounting Clerk

Portland, OR

Prepare and maintain financial records, spreadsheets, and accounting files. * Assist with bank deposits and cash handling documentation. * Monitor and reconcile credit card transactions and ...

Schnitzer Properties

Administrative Assistant

Portland, OR · On-site

$19 - $25.75/hr

They will assist with handling an extensive log of the President's Invitations/contact lists and maintain complex filings and databases. They will keep the President, Chief of Staff and Event Manager ...

Hotel deLuxe

Accounting Clerk

Portland, OR

$19.50 - $25.25/hr

Prepare and maintain financial records, spreadsheets, and accounting files. * Assist with bank deposits and cash handling documentation. * Monitor and reconcile credit card transactions and ...

SCHNITZER INVESTMENT CORP

Administrative Assistant

Portland, OR · On-site

$19 - $25.75/hr

They will assist with handling an extensive log of the President's Invitations/contact lists and maintain complex filings and databases. They will keep the President, Chief of Staff and Event Manager ...

Hotel deLuxe

Accounting Clerk

Portland, OR

$19.50 - $25.25/hr

Prepare and maintain financial records, spreadsheets, and accounting files. * Assist with bank deposits and cash handling documentation. * Monitor and reconcile credit card transactions and ...

Hotel deLuxe

Accounting Clerk

Portland, OR · On-site

$19.50 - $25.25/hr

Prepare and maintain financial records, spreadsheets, and accounting files. * Assist with bank deposits and cash handling documentation. * Monitor and reconcile credit card transactions and ...

Hotel deLuxe

Accounting Clerk

Portland, OR

$19.50 - $25.25/hr

Prepare and maintain financial records, spreadsheets, and accounting files. * Assist with bank deposits and cash handling documentation. * Monitor and reconcile credit card transactions and ...

Gluten Free Baking Company

Production Assistant

Tualatin, OR · On-site

$16.75 - $21.50/hr

Generate production reconciliation file for all production lines daily. * Create production summary ... Manage frozen product program (orders, product in transit, inventory, etc.). * Assist with ...

Old Republic

Escrow Assistant

Portland, OR · On-site

$20.75 - $26.25/hr

Document all conversations relative to each file, this will allow each team member to be informed as to the status of the file. * Prepare funding packages, provide conditions, receipt in funds ...

Old Republic

Escrow Assistant

Portland, OR

$20.75 - $26.25/hr

Document all conversations relative to each file, this will allow each team member to be informed as to the status of the file. * Prepare funding packages, provide conditions, receipt in funds ...

AquaTech USA

Office Assistant

Albany, OR · On-site

$16.75 - $22/hr

Office Assistant Oregon, Albany - Albany, OR 97322 Job Highlights The Office Assistant ... Maintain organized office files (physical and electronic) * Order and manage office supplies and ...

Headlands Research

Medical Assistant

Portland, OR · On-site

$18.75 - $24.25/hr

Generate and file weekly temperature reports for laboratory systems * Data Entry and Management ... BLS/CPR, CNA, CMA, or similar certification. Headlands Research will never ask a candidate for ...

West Coast University, Inc.

$20.65 - $27.90/hr

As a Program Assistant for a certified Great Place to Work, you willprovide administrative support ... Maintaining files, ensuring accurate and up-to-date information for accreditation. Maintains ...

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File Assistant information

Is a file clerk a stressful job?

A file clerk job typically involves organizing, maintaining, and retrieving physical or digital files, which can be repetitive but generally is not considered highly stressful. The workload and environment can influence stress levels, especially during busy periods or with tight deadlines, but overall it is often viewed as a low-stress position. Skills such as attention to detail and organization are important for success in this role.

What skills do you need to be a file clerk?

A file clerk needs strong organizational skills, attention to detail, and basic computer literacy to manage and maintain physical and electronic records efficiently. Familiarity with office equipment, such as scanners and filing systems, and good communication skills are also important for effective record keeping and coordination.

What are some common challenges faced by File Assistants, and how can they be effectively managed?

File Assistants often deal with the challenge of organizing large volumes of physical and digital documents while ensuring accuracy and confidentiality. Managing time efficiently and maintaining attention to detail are crucial, especially when handling sensitive files or responding to urgent retrieval requests. A well-structured filing system, clear labeling, and regular audits can help streamline workflows and minimize errors. Additionally, effective communication with team members ensures files are shared and stored properly, supporting overall workplace efficiency.

What is the difference between File Assistant vs Data Entry Clerk?

AspectFile AssistantData Entry Clerk
Required CredentialsHigh school diploma; familiarity with filing systemsHigh school diploma; proficiency in data entry software
Work EnvironmentOffice settings, filing roomsOffice environments, computer stations
Employer & Industry UsageAdministrative departments across various industriesData management roles in multiple sectors
Common Search & ComparisonOften compared for administrative support rolesCompared for data processing tasks

The main difference is that File Assistants focus on organizing, filing, and maintaining physical or digital records, while Data Entry Clerks primarily input and update data into computer systems. Both roles support administrative functions but differ in their core tasks and skill sets.

What are the key skills and qualifications needed to thrive as a File Assistant, and why are they important?

To thrive as a File Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with filing systems, document management software, and basic office equipment is typically required. Effective time management, reliability, and clear communication help set top performers apart. These skills ensure accurate record-keeping, quick document retrieval, and smooth office operations.

What are File Assistants?

File Assistants are administrative professionals responsible for managing, organizing, and maintaining files and records within an organization. Their duties often include filing documents physically or electronically, retrieving files when needed, and ensuring that all records are stored securely and are easily accessible. They may also handle file archiving, labeling, and sometimes assist with data entry or other clerical tasks. File Assistants play a crucial role in keeping information organized and supporting the smooth operation of office processes.

What is the job description of a filing assistant?

A filing assistant is responsible for organizing, maintaining, and retrieving physical or electronic files in an office setting. They ensure documents are accurately labeled, stored securely, and easily accessible, often using filing systems or software. Attention to detail and organizational skills are essential for this role.

What is the highest paid assistant job?

The highest paid assistant jobs are often executive assistants or personal assistants to top executives, with salaries reaching six figures in some cases. These roles typically require advanced organizational skills, experience, and sometimes specialized knowledge or certifications. Compensation varies based on industry, location, and level of responsibility.
What are the most commonly searched types of File jobs in Oregon? The most popular types of File jobs in Oregon are:
What cities in Oregon are hiring for File Assistant jobs? Cities in Oregon with the most File Assistant job openings:
File Assistant jobs near you
Infographic showing various File Assistant job openings in Oregon as of July 2026, with employment types broken down into 1% As Needed, 76% Full Time, 19% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 99% Physical, and 1% Remote job distribution.

Litigation Legal Assistant

SCHWABE

Portland, OR

Full-time

Medical, Dental, Life, Retirement, PTO

Posted 4 days ago

Job description

About Schwabe, Williamson & Wyatt:

Schwabe is a premier Northwest regional law firm serving the needs of businesses in seven key industry sectors: Technology; Healthcare and Life Sciences; Consumer Products, Manufacturing and Retail; Natural Resources; Real Estate and Construction; Ports and Maritime; and Indian Country and Alaska Native Corporations. We have offices in four states, in the cities of Portland, Bend, Salem, Seattle, Vancouver, Anchorage, and Mountain View. Schwabe has a culture based on collaboration, innovation, and a drive to help our clients achieve success.

Position Overview:

Schwabe, Williamson & Wyatt is seeking a full-time, Legal Assistant in our Portland, OR office. Schwabe has a hybrid work policy allowing employees to work from home Monday and Friday while working in the office Tuesday through Thursday. However, the first 30 days will be in-person, Monday through Friday to ensure a smooth onboarding with systems and colleagues.

The Legal Assistant is responsible for delivering high-quality legal and administrative support to lawyers and paralegals in the litigation practice area. This person must have experience with e-filing in California, Oregon and Washington state, federal, and appellate courts.

Key Responsibilities:

  • Provide high-quality legal administrative support to lawyers and paralegals, with a strong focus on ‎document ‎‎editing, formatting, and proofreading to ensure accuracy, consistency, and ‎compliance with ‎court rules and firm ‎standards.‎
  • Prepare, revise, and finalize shell legal documents, including pleadings, briefs, ‎and correspondence with ‎attention to detail and deadlines.‎
  • Prepare documents for electronic filing in Federal Court, throughout the United States, making sure that each set ‎of documents conform with each jurisdiction’s Local Rules, including appellate courts.‎
  • Manage calendaring for client meetings, litigation and appellate deadlines, including court appearances, ‎filing ‎dates, client deadlines, ‎and internal tracking milestones.‎
  • Verify legal citations and references using proper citation tools and techniques for filings ‎and legal ‎‎correspondence.‎
  • Maintain organized and up-to-date electronic files and assist with file management and ‎matter opening and ‎‎closing procedures in accordance with firm policies.‎
  • Proof, finalize, and submit attorney time entries to ensure accuracy, compliance with billing guidelines, and timely ‎invoicing.‎
  • Maintain confidentiality and adhere to ethical standards in all communications and ‎documentation.‎
  • Perform other duties as assigned‎

Requirements:

  • 5+ year(s) of related experience, including demonstrable experience in litigation‎
  • An associate’s degree is preferred.
  • Strong litigation knowledge and experience.‎
  • Exceptional organizational skills with a high level of accuracy and attention to detail.‎
  • Ability to manage tasks efficiently and meet tight deadlines.‎
  • Excellent oral and written communication skills.‎
  • Self-motivated, proactive, and able to work independently.‎

Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, life, LTD, 401(k)/profit sharing, tuition reimbursement, Employee Assistance Programs, transit subsidy, paid holidays, vacation, and sick time off.

All qualified applicants will be considered for employment without regard to race, color, religion, ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity or other status protected by law.