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File Assistant Jobs in Oregon (NOW HIRING)

Gluten Free Baking Company

Production Assistant

Tualatin, OR · On-site

$16.75 - $21.50/hr

Generate production reconciliation file for all production lines daily. * Create production summary ... Manage frozen product program (orders, product in transit, inventory, etc.). * Assist with ...

Hotel deLuxe

Accounting Clerk

Portland, OR

$19.50 - $25.25/hr

Prepare and maintain financial records, spreadsheets, and accounting files. * Assist with bank deposits and cash handling documentation. * Monitor and reconcile credit card transactions and ...

Hotel deLuxe

Accounting Clerk

Portland, OR · On-site

$19.50 - $25.25/hr

Prepare and maintain financial records, spreadsheets, and accounting files. * Assist with bank deposits and cash handling documentation. * Monitor and reconcile credit card transactions and ...

Hotel deLuxe

Accounting Clerk

Portland, OR

$19.50 - $25.25/hr

Prepare and maintain financial records, spreadsheets, and accounting files. * Assist with bank deposits and cash handling documentation. * Monitor and reconcile credit card transactions and ...

Hotel deLuxe

Accounting Clerk

Portland, OR

$19.50 - $25.25/hr

Prepare and maintain financial records, spreadsheets, and accounting files. * Assist with bank deposits and cash handling documentation. * Monitor and reconcile credit card transactions and ...

Hotel deLuxe

Accounting Clerk

Portland, OR · On-site

$19.50 - $25.25/hr

Prepare and maintain financial records, spreadsheets, and accounting files. * Assist with bank deposits and cash handling documentation. * Monitor and reconcile credit card transactions and ...

QUANTUM RESIDENTIAL

Assistant Manager

Seaside, OR

$20 - $24/hr

... assist the On-site manager with the coordination of day-to-day activities of the development, in ... Set up and maintain lease files. * Conduct periodic market surveys, as requested. * Encourage ...

QUANTUM RESIDENTIAL

Assistant Manager

Seaside, OR · On-site

$20 - $24/hr

... assist the On-site manager with the coordination of day-to-day activities of the development, in ... Set up and maintain lease files. * Conduct periodic market surveys, as requested. * Encourage ...

QUANTUM RESIDENTIAL INC

Assistant Manager

Seaside, OR · On-site

$20 - $24/hr

... assist the On-site manager with the coordination of day-to-day activities of the development, in ... Set up and maintain lease files. * Conduct periodic market surveys, as requested. * Encourage ...

Ambition 24Hours Inc

Polysomnographer

Medford, OR · On-site

$61K - $95K/yr

... and files Assist with departmental quality improvement initiatives Troubleshoot sleep lab and monitoring equipment as needed Maintain compliance with sleep lab protocols and safety standards ...

Oregon Pacific Bank

Trust Assistant I

Eugene, OR · On-site

$19.34 - $25.83/hr

Trust Assistant I lends general administrative assistance to Director, Trust Officers, and other ... File and scan documents; archive files as necessary ???? Perform some accounts receivable and ...

BCK Attorneys at Law

Administrative Assistant

Portland, OR · On-site

$19 - $25.75/hr

Salary: Administrative Assistant for Progressive Law Firm BCK Attorneys at Law is seeking an ... Daily tasks include opening/closing client files, updating client management software, creating and ...

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File Assistant information

What are some common challenges faced by File Assistants, and how can they be effectively managed?

File Assistants often deal with the challenge of organizing large volumes of physical and digital documents while ensuring accuracy and confidentiality. Managing time efficiently and maintaining attention to detail are crucial, especially when handling sensitive files or responding to urgent retrieval requests. A well-structured filing system, clear labeling, and regular audits can help streamline workflows and minimize errors. Additionally, effective communication with team members ensures files are shared and stored properly, supporting overall workplace efficiency.

What is the difference between File Assistant vs Data Entry Clerk?

AspectFile AssistantData Entry Clerk
Required CredentialsHigh school diploma; familiarity with filing systemsHigh school diploma; proficiency in data entry software
Work EnvironmentOffice settings, filing roomsOffice environments, computer stations
Employer & Industry UsageAdministrative departments across various industriesData management roles in multiple sectors
Common Search & ComparisonOften compared for administrative support rolesCompared for data processing tasks

The main difference is that File Assistants focus on organizing, filing, and maintaining physical or digital records, while Data Entry Clerks primarily input and update data into computer systems. Both roles support administrative functions but differ in their core tasks and skill sets.

What are the key skills and qualifications needed to thrive as a File Assistant, and why are they important?

To thrive as a File Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with filing systems, document management software, and basic office equipment is typically required. Effective time management, reliability, and clear communication help set top performers apart. These skills ensure accurate record-keeping, quick document retrieval, and smooth office operations.

What are File Assistants?

File Assistants are administrative professionals responsible for managing, organizing, and maintaining files and records within an organization. Their duties often include filing documents physically or electronically, retrieving files when needed, and ensuring that all records are stored securely and are easily accessible. They may also handle file archiving, labeling, and sometimes assist with data entry or other clerical tasks. File Assistants play a crucial role in keeping information organized and supporting the smooth operation of office processes.
What are the most commonly searched types of File jobs in Oregon? The most popular types of File jobs in Oregon are:
File Assistant jobs near you
Receptionist/Administrative Assistant

Receptionist/Administrative Assistant

Wilson Construction Company

Canby, OR • On-site

$17.25 - $21.75/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 15 days ago

Job description

Title: Receptionist/Administrative Assistant
Hours: Monday-Friday, 8:00am-5pm
Location: Canby, OR
Wilson Construction Company is recruiting a Receptionist/Administrative Assistant. We welcome team-oriented candidates with a willingness to learn to join our headquarter office in Canby.
This position is our front line in answering calls, greeting visitors, and responding to requests to support our fast-paced office with clerical and administrative tasks. Daily duties consist of heavy administrative work, including answering phone calls, greeting guests, scanning, copying, and filing.
Responsibilities:
• Answer and direct phone calls appropriately on a very busy multi-line phone system;
• Greet and direct visitors and employees in a friendly manner;
• Retrieve mail daily from Post Office (reimbursement for mileage, as necessary);
• Open, date stamp, and distribute mail: incoming, interoffice, and deliveries;
• Prepare packages for delivery through our shuttle service, USPS, UPS, or FedEx daily;
• Maintain reception area and all common areas in a stocked, clean, and tidy manner at all times;
• Clean kitchens daily; may include taking out garbage and recycling;
• Take inventory of supplies and restock as needed;
• Scanning and electronic filing of documents;
• Large copying/printing projects, often on a weekly basis
• Assist administrative team with daily tasks as needed;
• Assist with office team building events; and
• Project work as assigned to support all departments such as special mailings, photocopying projects, filing projects, and various organizational projects.
Requirements:
• 1 year of experience in a professional office environment;
• Multi-line reception experience in a professional office setting is a plus;
• Familiarity with standard office protocol and office equipment;
• Experience in Word/Excel/Outlook;
• Microsoft Teams experience is a plus;
• Alpha and numeric filing skills;
• Strong organizational skills;
• Attention to detail;
• Works well under pressure;
• Willingness to support and help out where needed;
• Task and time management skills with the ability to handle a fluctuating workload;
• Must have a clean driving record;
• Punctual, dependable, and reliable with strong attendance history; and
• Ability to lift, stand, reach or bend for extended periods of time.
Our ideal candidate will be someone that enjoys answering the phones and looking to be in a support role to assist where needed. They will also possess excellent multi-tasking and organizational skills, and the ability to maintain a positive outlook and approach. Dependability is a must!
Competitive hourly wage and excellent benefits package including employer paid medical, dental, vision, 401(k), personal time off and holiday pay.
Wilson Construction Co. is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Smoke & drug free environment. Successful candidates will be required to pass post-offer and random drug tests (including marijuana).
To apply:
Please submit your cover letter & resume via our website through the Opportunities page: www.wilsonconst.com

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