ZipRecruiter

Log In

1

File Assistant Jobs in Oregon (NOW HIRING)

InsCipher

Tax Associate

Salem, OR · Remote

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

VIP Hospitality Group

Accountant

Portland, OR

Coordinate and support external audits and tax filings. * Assist in month-end and year-end closing processes. * Monitor and improve internal controls and accounting procedures. * Collaborate with ...

InsCipher

Tax Associate

Eugene, OR · Remote

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Portland, OR · Remote

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

InsCipher

Tax Associate

Gresham, OR · Remote

$21 - $26/hr

Reconcile filings with InsCipher Connect platform and state transaction reports * Assist in directing other team members as needed to maintain compliance with all surplus lines tax filings * Manage ...

Philbrook Law Office

Be Seen First

Legal Assistant

Portland, OR · On-site

$65K - $85K/yr

RESPONSIBILITIES • Manage and organize active personal injury case files from intake to ... legal assistant experience, with significant personal injury focus • Paralegal certificate or ...

Army National Guard Units

COMPUTER ASSISTANT

Pendleton, OR · On-site +1

$40K - $80K/yr

Summary This National Guard position is for a COMPUTER ASSISTANT, Position Description Number ... Restores deleted data files as necessary. Utilizes Standing Operating Procedures (SOP's) in the ...

The Hartford

Senior Legal Assistant

OR · Remote

$58K - $87K/yr

Sr Legal Assistant - LU10BN We're determined to make a difference and are proud to be an insurance ... Utilize appropriate software to timely prepare, e-file, and serve (as appropriate) correspondence ...

next page

Showing results 1-20

People also search for

All JobsFile JobsFile Assistant JobsFile Assistant Jobs in Oregon

File Assistant information

What are some common challenges faced by File Assistants, and how can they be effectively managed?

File Assistants often deal with the challenge of organizing large volumes of physical and digital documents while ensuring accuracy and confidentiality. Managing time efficiently and maintaining attention to detail are crucial, especially when handling sensitive files or responding to urgent retrieval requests. A well-structured filing system, clear labeling, and regular audits can help streamline workflows and minimize errors. Additionally, effective communication with team members ensures files are shared and stored properly, supporting overall workplace efficiency.

What is the difference between File Assistant vs Data Entry Clerk?

AspectFile AssistantData Entry Clerk
Required CredentialsHigh school diploma; familiarity with filing systemsHigh school diploma; proficiency in data entry software
Work EnvironmentOffice settings, filing roomsOffice environments, computer stations
Employer & Industry UsageAdministrative departments across various industriesData management roles in multiple sectors
Common Search & ComparisonOften compared for administrative support rolesCompared for data processing tasks

The main difference is that File Assistants focus on organizing, filing, and maintaining physical or digital records, while Data Entry Clerks primarily input and update data into computer systems. Both roles support administrative functions but differ in their core tasks and skill sets.

What are the key skills and qualifications needed to thrive as a File Assistant, and why are they important?

To thrive as a File Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with filing systems, document management software, and basic office equipment is typically required. Effective time management, reliability, and clear communication help set top performers apart. These skills ensure accurate record-keeping, quick document retrieval, and smooth office operations.

What are File Assistants?

File Assistants are administrative professionals responsible for managing, organizing, and maintaining files and records within an organization. Their duties often include filing documents physically or electronically, retrieving files when needed, and ensuring that all records are stored securely and are easily accessible. They may also handle file archiving, labeling, and sometimes assist with data entry or other clerical tasks. File Assistants play a crucial role in keeping information organized and supporting the smooth operation of office processes.
What are the most commonly searched types of File jobs in Oregon? The most popular types of File jobs in Oregon are:
File Assistant jobs near you

Administrative Assistant

SERVPRO of Southwest Portland

Portland, OR

$20 - $23/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 11 days ago

Job description

Benefits:
  • Training & development
  • Vision insurance
  • 401(k) matching
  • Bonus based on performance
  • Company parties
  • Dental insurance
  • Health insurance
  • Opportunity for advancement
  • Paid time off

SERVPRO of Southwest Portland is hiring an Administrative Assistant!
Benefits
SERVPRO of Southwest Portland offers:
  • Competitive compensation
  • Superior benefits
  • Career progression
  • Professional development
And more!
As an Administrative Assistant, you would be asked to assist office teammates and all customers by handling office tasks, providing polite and professional assistance via phone and e-mail, and generally being a helpful and positive presence in the workplace.
Key Responsibilities
  • Perform fundamental daily administrative tasks to assist the office team
  • Coordinate crew and job scheduling
  • Perform detailed and accurate data entry
  • Assist other departments, as needed

Position Requirements
  • High school diploma/GED (preferred)
  • Must be knowledgeable in Microsoft Office
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task

Skills/Physical Demands/Competencies
This is a role in a fast-paced office environment. Some filing is required which would require the ability to lift files, open filing cabinets, and bending or standing as necessary. Ability to successfully complete a background check subject to applicable law
Each SERVPRO Franchise is Independently Owned and Operated.
All employees of a SERVPRO Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated Servpro Franchise. Servpro Franchise employees are not employed by, jointly employed by, agents of or under the supervision or control of Servpro Industries, LLC or Servpro Franchisor, LLC (the Franchisor), in any manner whatsoever. All Sample Forms provided by Servpro Industries to Servpro Franchises should be reviewed and approved by the Franchises attorney for compliance with Federal, State and Local laws. All Sample Forms are provided for informational purposes and Servpro Franchises may choose whether or not to use them.