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File Assistant Jobs in Remote, OR (NOW HIRING)

Swanson Group

Saw Filer - Swing - Roseburg, OR

Roseburg, OR · On-site

$16.25 - $19.25/hr

Non-Essential Functions These duties are secondary in nature and are not classified as ADA essential. 1) Other duties as assigned 2) Sweep filing room as needed. 3) Assist with cleaning of filing ...

Advantage Dental+

Dental Assistant

Myrtle Point, OR

$22 - $28/hr

Enter patient treatment plans and maintain files at the direction of the Dentist * Complete ... a dental assistant * Completion of a dental assisting program or enrollment in our internal ...

Advantage Dental

Dental Assistant I

Coos Bay, OR · On-site

$17 - $22.25/hr

Enter patient treatment plans and maintain files at the direction of the Dentist * Complete ... a dental assistant * Completion of a dental assisting program or enrollment in our internal ...

Advantage Dental+

Dental Assistant I

Coos Bay, OR · On-site

$22 - $27/hr

Enter patient treatment plans and maintain files at the direction of the Dentist * Complete ... a dental assistant * Completion of a dental assisting program or enrollment in our internal ...

Advantage Dental

Dental Assistant

Roseburg, OR · On-site

$23 - $27/hr

We will be adding a Dental Assistant that shares our passion for patient care and education. As a ... Enter patient treatment plans and maintain files at the direction of the Dentist * Complete ...

EVIDENT

Corporate Account and GPO Specialist

OR · On-site +1

$17.75 - $24.50/hr

Maintain organized contract records, bid documentation, and related customer files * Assist with continuous improvement of contract administration processes and operational workflows * Provide ...

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File Assistant information

What is a file assistant?

File Assistants are administrative professionals responsible for managing, organizing, and maintaining files and records within an organization. Their duties often include filing documents physically or electronically, retrieving files when needed, and ensuring that all records are stored securely and are easily accessible. They may also handle file archiving, labeling, and sometimes assist with data entry or other clerical tasks. File Assistants play a crucial role in keeping information organized and supporting the smooth operation of office processes.

What are the key skills and qualifications needed to thrive as a file assistant?

To thrive as a File Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with filing systems, document management software, and basic office equipment is typically required. Effective time management, reliability, and clear communication help set top performers apart. These skills ensure accurate record-keeping, quick document retrieval, and smooth office operations.

What are some common challenges faced by file assistants, and how can they be effectively managed?

File Assistants often deal with the challenge of organizing large volumes of physical and digital documents while ensuring accuracy and confidentiality. Managing time efficiently and maintaining attention to detail are crucial, especially when handling sensitive files or responding to urgent retrieval requests. A well-structured filing system, clear labeling, and regular audits can help streamline workflows and minimize errors. Additionally, effective communication with team members ensures files are shared and stored properly, supporting overall workplace efficiency.

What is the difference between File Assistant vs Data Entry Clerk?

AspectFile AssistantData Entry Clerk
Required CredentialsHigh school diploma; familiarity with filing systemsHigh school diploma; proficiency in data entry software
Work EnvironmentOffice settings, filing roomsOffice environments, computer stations
Employer & Industry UsageAdministrative departments across various industriesData management roles in multiple sectors
Common Search & ComparisonOften compared for administrative support rolesCompared for data processing tasks

The main difference is that File Assistants focus on organizing, filing, and maintaining physical or digital records, while Data Entry Clerks primarily input and update data into computer systems. Both roles support administrative functions but differ in their core tasks and skill sets.

Is a file assistant a stressful job?

A file assistant role typically involves organizing, managing, and maintaining physical or digital files, which can be repetitive but generally is not considered highly stressful. The job environment is often quiet and routine, though deadlines or high workload periods may increase stress levels temporarily. Good organizational skills and attention to detail help manage job demands effectively.
File Assistant jobs near you
Infographic showing various File Assistant job openings in Remote, OR as of June 2026, with employment types broken down into 78% Full Time, 21% Part Time, and 1% Contract. Highlights an 82% Physical, 2% Hybrid, and 16% Remote job distribution.

Administrative Assistant

Curry Child Abuse Intervention Cent

Gold Beach, OR • On-site

Part-time

Posted 5 days ago

Job description

Benefits:
  • Training & development

Job Title: Administrative Assistant 
Position: Part-time $18/hour

Position Summary
The Administrative Assistant keeps Wally's House running smoothly by providing organized, dependable support to the Executive Director, Center staff, volunteers, and community partners. This role coordinates office operations, records, communications, and volunteer activities, requiring strong organization, discretion, and sound judgment, along with professional, culturally respectful interactions with children and families.
Key Responsibilities
Front Office & General Administration

    • Answer, screen, and direct phone calls; greet visitors and direct them to appropriate staff. Provide clerical support to staff, including letters, documents, spreadsheets, and reports.

    • Process incoming mail and deliveries (pickup, sorting, scanning, filing, distribution).

    • Maintain organized office areas, supplies, and administrative files, including reference materials, templates, and checklists that support consistent office procedures.

    • Maintain accurate contact, Board, donor, and volunteer records and lists.

    • Support special projects, process improvements, and administrative systems as directed.

Meetings, Scheduling & Program Support

  • Prepare agendas and materials, send reminders, and coordinate logistics (setup/breakdown) for staff, Board, Event Committee, and other meetings.

  • Provide administrative and logistical support for forensic interviews, clinics, and other Center activities, including recording program statistics.

  • Coordinate volunteers for events and ongoing Center needs (scheduling, communication, hours).


  • Development, Donor & Event Support

  • Support development activities through data entry, donation processing, and in-kind donation tracking.

  • Prepare and track donor/sponsor thank-you letters, donation receipts and donor records.

  • Coordinate fundraising and community events, including planning materials, sponsor/donor lists, RSVPs, volunteer coordination, day-of logistics and follow-up.


  • Communications & Outreach

  • Prepare flyers, social media graphics, and event materials using approved organizational templates.

  • Support social media communications, including event promotion, partner sharing, and scheduled posts.


  • Professional & Client-Centered Conduct

  • Maintain confidentiality when handling organizational, donor, personnel, client, and program information.

  • Create a safe, welcoming environment through developmentally sensitive, culturally respectful interactions with children and families.

  • Work collaboratively with staff, volunteers, and community partners while maintaining appropriate professional boundaries.

  • Perform other duties as assigned.



Education & Qualifications

  • Ability to lift at least 40 lbs.; reliable transportation and a valid driver's license required.
  • Bilingual English/Spanish a plus.
  • Ability to work respectfully with diverse children, families, staff, volunteers, and partners.
  • Professional, dependable, and able to exercise good judgment and confidentiality.
  • Well-organized, detail-oriented, and able to prioritize, meet deadlines, and adapt independently.
  • Strong written and verbal communication skills.
  • Proficiency in Google Workspace, Microsoft Office/Excel, electronic file management, and data entry.
  • 1–2 years of related administrative, office, or nonprofit experience (or equivalent).

Position Expectations

This is a hands-on administrative role in a small, mission-driven organization. Responsibilities may vary based on organizational needs, seasonal events, and priorities.