1

File Assistant Jobs in Remote, OR (NOW HIRING)

Be Seen First

Probate Paralegal

OR · Remote

$60K - $70K/yr

Maintain organized electronic case files. Client & Case Management * Serve as primary point of contact for clients, heirs, beneficiaries, fiduciaries, and court clerks. * Assist clients with ...

EcoRep

Eastside, OR

$14.50 - $18.25/hr

Responsibilities Assist with AASHE STARSdata collection, verification, and documentation across ... evidence files to support sustainability reporting and audits Support periodic updates to ...

EcoRep

Eastside, OR

$14.50 - $18.25/hr

Responsibilities Assist with AASHE STARSdata collection, verification, and documentation across ... evidence files to support sustainability reporting and audits Support periodic updates to ...

next page

Showing results 1-20

File Assistant information

Is a file clerk a stressful job?

A file clerk job typically involves organizing, maintaining, and retrieving physical or digital files, which can be repetitive but generally is not considered highly stressful. The workload and environment can influence stress levels, especially during busy periods or with tight deadlines, but overall it is often viewed as a low-stress position. Skills such as attention to detail and organization are important for success in this role.

What skills do you need to be a file clerk?

A file clerk needs strong organizational skills, attention to detail, and basic computer literacy to manage and maintain physical and electronic records efficiently. Familiarity with office equipment, such as scanners and filing systems, and good communication skills are also important for effective record keeping and coordination.

What are some common challenges faced by File Assistants, and how can they be effectively managed?

File Assistants often deal with the challenge of organizing large volumes of physical and digital documents while ensuring accuracy and confidentiality. Managing time efficiently and maintaining attention to detail are crucial, especially when handling sensitive files or responding to urgent retrieval requests. A well-structured filing system, clear labeling, and regular audits can help streamline workflows and minimize errors. Additionally, effective communication with team members ensures files are shared and stored properly, supporting overall workplace efficiency.

What is the difference between File Assistant vs Data Entry Clerk?

AspectFile AssistantData Entry Clerk
Required CredentialsHigh school diploma; familiarity with filing systemsHigh school diploma; proficiency in data entry software
Work EnvironmentOffice settings, filing roomsOffice environments, computer stations
Employer & Industry UsageAdministrative departments across various industriesData management roles in multiple sectors
Common Search & ComparisonOften compared for administrative support rolesCompared for data processing tasks

The main difference is that File Assistants focus on organizing, filing, and maintaining physical or digital records, while Data Entry Clerks primarily input and update data into computer systems. Both roles support administrative functions but differ in their core tasks and skill sets.

What are the key skills and qualifications needed to thrive as a File Assistant, and why are they important?

To thrive as a File Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with filing systems, document management software, and basic office equipment is typically required. Effective time management, reliability, and clear communication help set top performers apart. These skills ensure accurate record-keeping, quick document retrieval, and smooth office operations.

What are File Assistants?

File Assistants are administrative professionals responsible for managing, organizing, and maintaining files and records within an organization. Their duties often include filing documents physically or electronically, retrieving files when needed, and ensuring that all records are stored securely and are easily accessible. They may also handle file archiving, labeling, and sometimes assist with data entry or other clerical tasks. File Assistants play a crucial role in keeping information organized and supporting the smooth operation of office processes.

What is the job description of a filing assistant?

A filing assistant is responsible for organizing, maintaining, and retrieving physical or electronic files in an office setting. They ensure documents are accurately labeled, stored securely, and easily accessible, often using filing systems or software. Attention to detail and organizational skills are essential for this role.

What is the highest paid assistant job?

The highest paid assistant jobs are often executive assistants or personal assistants to top executives, with salaries reaching six figures in some cases. These roles typically require advanced organizational skills, experience, and sometimes specialized knowledge or certifications. Compensation varies based on industry, location, and level of responsibility.

Educational Assistant- Preschool Promise (Part time)

North Bend School District 13

North Bend, OR

$18.37 - $21.99/hr

Other

Posted 3 days ago

New


Job description

Preschool Promise Educational Assistant
Calendar: 10 Month, 6.5 hrs/day

Salary Range: $18.37/hr - $21.99/hr (COLA increase pending contract ratification will apply)
Reports to: Preschool Promise Coordinator/Lead Teacher
North Bay Elementary
Job Goal:
Under direct supervision of a licensed teacher or administrator, performs a variety of tasks; assisting the teacher in the development of an instructional program by working with students individually or in small/large groups, preparing instructional materials, supervising students, assisting in the implementation of classroom discipline, conducting planned activities using teacher designated methods and materials. 
Job Specific Requirements: 
Positions assigned to the Educational Assistant classification are distinguished by the responsibility to provide, under teacher supervision, direct instruction to students and assist with the development of teaching materials in the regular education setting.
Essential Requirements:
To perform this job successfully an individual must be able to execute each requirement satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability needed for the position. 












  • Transcript documentation Associate's Degree or two years of college (72 quarter hours) or passed the Highly Qualified Paraprofessional Assessment test
  • 18 years of age or older
  • Ability to work harmoniously with others and to communicate effectively (both orally and in writing) with students and staff
  • Ability to understand and follow oral and written instructions
  • Ability to maintain confidentiality
  • Ability to supervise individual or groups of students in an instructional setting without constant teacher oversight; work in a team situation
  • Ability to work effectively in an environment which can be both physically and emotionally fatiguing; perform physically demanding requirements of the job
  • Possess knowledge of English usage, mathematics, and a basic understanding of the subjects in which this position is to provide assistance
  • Ability to type accurately; operate standard office equipment such as computer, copier, and audio-visual equipment
  • Ability to work with students who may exhibit aggressive behavior, as required by specific job assignment
  • Ability to demonstrate standards of moral character and behavior to serve as an effective role model for students
  • Such alternative to the above requirements as the School Board or the Administration may deem appropriate and acceptable
  • Perform physical requirements which may include:
    • Moderate degree of physical stamina
    • Frequent standing, walking, bending and lifting
    • Possible exposure to bodily fluids in assisting students with using restrooms and in tending to injury and illness


Essential Duties and Responsibilities:

  • Assist teachers in the planning and implementation of learning experiences of students enrolled in programs; confer with teacher to provide feedback on student performance, progress and testing activities
  • Assist the teacher in devising special strategies of reinforcing material or skills based on a sympathetic understanding of individual students, their needs, interests and abilities
  • Assist in the instruction of students in group or one-on-one settings, often without direct teacher supervision
  • Ability to maintain a high level of ethical behavior and confidentiality of information about students and staff according to trained procedures
  • Assist in monitoring classroom management in accordance with the District's discipline procedures
  • Supervise students in and outside of the classroom with an understanding of and provision for a safe environment
  • Perform various clerical functions, student record keeping, monitor assignments, maintain accurate files, and other related functions
  • Assists with the supervision of students during emergency drills, assemblies and play periods
  • Assist with large group activities such as drill work, reading out loud and story telling
  • Read to students, listen to students read and participate in other forms of oral communication with students
  • Check notebooks, corrects papers, supervises testing and make up work as assigned by the teacher
  • Handle discipline problems in accordance with the District's discipline procedures
  • Alert the teacher to any problem or special information about an individual student
  • Serve as a source of information and support to any substitute teacher assigned in the absence of the regular teacher
  • Participate in in-service programs as assigned
  • Act as a friendly ambassador for the North Bend School District.
  • Perform other tasks as assigned by administration


Certificates, Licenses, Registrations, Bonding and/or Testing Required

  • Step 5 in ORO (Oregon Registry Online) or the ability to obtain
  • Possess and maintain a valid First Aid card as required
  • Criminal Justice Fingerprint Clearance/FBI Background check
  • Pre-Employment drug screen (to include THC)
  • Blood borne Pathogen Training/Hepatitis B Shot Series Training as required
  • SafeSchools Training as required
  • Transcript documenting Associate's Degree or two years college (72 quarter hours) or have passed the Highly Qualified Paraprofessional Assessment Test
  • Central Background Registry 


Equal employment opportunity and treatment shall be practiced by the North Bend School District regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, marital status, pregnancy, childbirth or a related medical condition, age, veterans' status, service in uniformed service, familial status, genetic information, an individual's juvenile record that has been expunged, and disability if the employee, with or without reasonable