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File Assistant Jobs in Michigan (NOW HIRING)

Marriott

Human Resources Coordinator

Detroit, MI

$20.75 - $27.25/hr

Create new employee personnel file. Assist walk-in candidates with application procedures. Maintain space designated for completing applications and ensure it is clean, well maintained, and ...

AdvisaCare

Administrative Assistant

East Lansing, MI · On-site

$17 - $23/hr

Various office duties such as maintaining client appointment schedules, answering phone calls and e-mails in a timely fashion, and filing * Assist with all aspects of administrative duties * Assist ...

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File Assistant information

Is a file clerk a stressful job?

A file clerk job typically involves organizing, maintaining, and retrieving physical or digital files, which can be repetitive but generally is not considered highly stressful. The workload and environment can influence stress levels, especially during busy periods or with tight deadlines, but overall it is often viewed as a low-stress position. Skills such as attention to detail and organization are important for success in this role.

What skills do you need to be a file clerk?

A file clerk needs strong organizational skills, attention to detail, and basic computer literacy to manage and maintain physical and electronic records efficiently. Familiarity with office equipment, such as scanners and filing systems, and good communication skills are also important for effective record keeping and coordination.

What are some common challenges faced by File Assistants, and how can they be effectively managed?

File Assistants often deal with the challenge of organizing large volumes of physical and digital documents while ensuring accuracy and confidentiality. Managing time efficiently and maintaining attention to detail are crucial, especially when handling sensitive files or responding to urgent retrieval requests. A well-structured filing system, clear labeling, and regular audits can help streamline workflows and minimize errors. Additionally, effective communication with team members ensures files are shared and stored properly, supporting overall workplace efficiency.

What is the difference between File Assistant vs Data Entry Clerk?

AspectFile AssistantData Entry Clerk
Required CredentialsHigh school diploma; familiarity with filing systemsHigh school diploma; proficiency in data entry software
Work EnvironmentOffice settings, filing roomsOffice environments, computer stations
Employer & Industry UsageAdministrative departments across various industriesData management roles in multiple sectors
Common Search & ComparisonOften compared for administrative support rolesCompared for data processing tasks

The main difference is that File Assistants focus on organizing, filing, and maintaining physical or digital records, while Data Entry Clerks primarily input and update data into computer systems. Both roles support administrative functions but differ in their core tasks and skill sets.

What are the key skills and qualifications needed to thrive as a File Assistant, and why are they important?

To thrive as a File Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with filing systems, document management software, and basic office equipment is typically required. Effective time management, reliability, and clear communication help set top performers apart. These skills ensure accurate record-keeping, quick document retrieval, and smooth office operations.

What are File Assistants?

File Assistants are administrative professionals responsible for managing, organizing, and maintaining files and records within an organization. Their duties often include filing documents physically or electronically, retrieving files when needed, and ensuring that all records are stored securely and are easily accessible. They may also handle file archiving, labeling, and sometimes assist with data entry or other clerical tasks. File Assistants play a crucial role in keeping information organized and supporting the smooth operation of office processes.

What is the job description of a filing assistant?

A filing assistant is responsible for organizing, maintaining, and retrieving physical or electronic files in an office setting. They ensure documents are accurately labeled, stored securely, and easily accessible, often using filing systems or software. Attention to detail and organizational skills are essential for this role.

What is the highest paid assistant job?

The highest paid assistant jobs are often executive assistants or personal assistants to top executives, with salaries reaching six figures in some cases. These roles typically require advanced organizational skills, experience, and sometimes specialized knowledge or certifications. Compensation varies based on industry, location, and level of responsibility.
What are the most commonly searched types of File jobs in Michigan? The most popular types of File jobs in Michigan are:
File Assistant jobs near you

File Clerk

Jim Riehl's Friendly Automotive Group

Clinton Township, MI • On-site

$14/hr

Full-time

Medical, Dental, Retirement, PTO

Posted 4 days ago

Job description

Benefits:
  • Health insurance
  • Paid time off
  • 401(k)
  • Dental insurance
  • Employee discounts
  • Flexible schedule

The File Clerk is responsible for organizing, maintaining, and retrieving dealership records in both paper and electronic formats. This position ensures customer, vehicle, financial, and legal documents are accurately filed and readily accessible while maintaining confidentiality and compliance with dealership policies and manufacturer requirements.
Essential Duties and Responsibilities
  •  Organize and maintain physical and electronic filing systems. 
  •  File vehicle sales jackets, repair orders, title documents, customer records, accounting documents, and vendor paperwork. 
  •  Retrieve files upon request for managers, accounting staff, finance personnel, and auditors. 
  •  Scan paper documents into the dealership management system (DMS). 
  • Purge outdated records according to legal retention schedules.
     Label, index, and catalog files for quick retrieval. 
     Assist with manufacturer, state, and internal audits by locating requested documentation. 
     Ensure file rooms remain organized and secure. 
     Perform general clerical duties including copying, faxing, scanning, and data entry. Verify documents are complete before filing.
Required Qualifications
  •  High school diploma or GED required. 
  •  Previous clerical, administrative, or filing experience preferred. 
  •  Automotive dealership experience is a plus. 
  •  Basic computer skills including Microsoft Office. 
  •  Ability to learn dealership management systems (CDK, Reynolds & Reynolds, Dealertrack, etc.). 
  •  Strong organizational and time-management skills. 
  •  Excellent attention to detail. 
  •  Ability to prioritize multiple tasks. 
  •  Professional communication skills. 
  •  Ability to work independently and as part of a team.
Knowledge, Skills, and Abilities
  •  Strong organizational skills. 
  •  Accuracy and attention to detail. 
  •  Confidential handling of sensitive information. 
  •  Basic data entry proficiency. 
  •  Ability to work under deadlines. 
  •  Problem-solving abilities. 
  •  Dependability and punctuality. 
  •  Customer service orientation. 
  •  Ability to maintain orderly records in a fast-paced environment.
Performance Expectations
The successful File Clerk will:
  •  Maintain an accurate filing system with minimal errors. 
  •  Retrieve requested documents promptly. 
  •  Ensure files are complete and properly organized. 
  •  Support dealership compliance with document retention policies. 
  •  Maintain confidentiality and professionalism. 
  •  Contribute to efficient dealership operations through dependable administrative support.