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File Assistant Jobs in Michigan (NOW HIRING)

Jim Riehl's Friendly Automotive Group

File Clerk

Clinton, MI · On-site

$16.25 - $19.50/hr

Label, index, and catalog files for quick retrieval. Assist with manufacturer, state, and internal audits by locating requested documentation. Ensure file rooms remain organized and secure. Perform ...

6AM City

Paralegal Legal Assistant

Lansing, MI · On-site

Prepare, edit, and proofread legal documents, correspondence, and filings Assist with document management, including filing and retrieving legal files Maintain case calendars, deadlines, and ...

6AM City

Paralegal Legal Assistant

Lansing, MI · On-site

Prepare, edit, and proofread legal documents, correspondence, and filings Assist with document management, including filing and retrieving legal files Maintain case calendars, deadlines, and ...

SERVPRO

Job File Coordinator

Comstock Park, MI · On-site

$16 - $19/hr

Perform job close-out * Assist other departments, as needed Position Requirements * 2+ year(s) of administrative or office-related experience * Experience with writing estimates, job file processes ...

IICRC

Job File Coordinator

Comstock Park, MI · On-site

$16 - $19/hr

Perform job close-out * Assist other departments, as needed Position Requirements * 2+ year(s) of administrative or office-related experience * Experience with writing estimates, job file processes ...

U.S Comm for Refuge

Legal Assistant

Dearborn, MI · On-site

Monitor filing deadlines and assist in ensuring timely submission of applications, motions, and supporting documents. * Support attorneys in preparing for immigration court hearings and other legal ...

New

BoatCraft Marine

Be Seen First

Receptionist Office Assistant

Traverse City, MI · On-site

$21/hr

Organize and maintain dealership records and files * Assist with additional office and operational responsibilities as needed What We're Looking For * Strong organizational skills and attention to ...

BoatCraft Marine

Be Seen First

Receptionist Office Assistant

Traverse City, MI · On-site

$21/hr

Organize and maintain dealership records and files * Assist with additional office and operational responsibilities as needed What We're Looking For * Strong organizational skills and attention to ...

Laepple Automotive

HR / EHS Assistant

Detroit, MI · On-site

$40K - $52K/yr

Key Responsibilities: * Assist with recruitment activities including posting job openings ... Maintain employee personnel files and HR records in accordance with company policies and legal ...

AA2IT

Maintenance Administrator II

Wyandotte, MI · On-site

Manage maintenance PM documents and files. Assist planner/scheduler to handle schedule breaker material ordering. Day shift Monday thru Friday 7am to 3:30pm. Work daily and weekend overtime to meet ...

AA2IT

Maintenance Administrator II

Wyandotte, MI · On-site

Manage maintenance PM documents and files. Assist planner/scheduler to handle schedule breaker material ordering. Day shift Monday thru Friday 7am to 3:30pm. Work daily and weekend overtime to meet ...

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File Assistant information

What is a file assistant?

File Assistants are administrative professionals responsible for managing, organizing, and maintaining files and records within an organization. Their duties often include filing documents physically or electronically, retrieving files when needed, and ensuring that all records are stored securely and are easily accessible. They may also handle file archiving, labeling, and sometimes assist with data entry or other clerical tasks. File Assistants play a crucial role in keeping information organized and supporting the smooth operation of office processes.

What are the key skills and qualifications needed to thrive as a file assistant?

To thrive as a File Assistant, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with filing systems, document management software, and basic office equipment is typically required. Effective time management, reliability, and clear communication help set top performers apart. These skills ensure accurate record-keeping, quick document retrieval, and smooth office operations.

What are some common challenges faced by file assistants, and how can they be effectively managed?

File Assistants often deal with the challenge of organizing large volumes of physical and digital documents while ensuring accuracy and confidentiality. Managing time efficiently and maintaining attention to detail are crucial, especially when handling sensitive files or responding to urgent retrieval requests. A well-structured filing system, clear labeling, and regular audits can help streamline workflows and minimize errors. Additionally, effective communication with team members ensures files are shared and stored properly, supporting overall workplace efficiency.

What is the difference between File Assistant vs Data Entry Clerk?

AspectFile AssistantData Entry Clerk
Required CredentialsHigh school diploma; familiarity with filing systemsHigh school diploma; proficiency in data entry software
Work EnvironmentOffice settings, filing roomsOffice environments, computer stations
Employer & Industry UsageAdministrative departments across various industriesData management roles in multiple sectors
Common Search & ComparisonOften compared for administrative support rolesCompared for data processing tasks

The main difference is that File Assistants focus on organizing, filing, and maintaining physical or digital records, while Data Entry Clerks primarily input and update data into computer systems. Both roles support administrative functions but differ in their core tasks and skill sets.

Is a file assistant a stressful job?

A file assistant role typically involves organizing, managing, and maintaining physical or digital files, which can be repetitive but generally is not considered highly stressful. The job environment is often quiet and routine, though deadlines or high workload periods may increase stress levels temporarily. Good organizational skills and attention to detail help manage job demands effectively.

What are the most commonly searched types of File jobs in Michigan?

The most popular types of File jobs in Michigan are:

File Assistant jobs near you
Infographic showing various File Assistant job openings in Michigan as of August 2026, with employment types broken down into 2% As Needed, 71% Full Time, 20% Part Time, 3% Temporary, 3% Contract, and 1% Nights. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

File Clerk

Clinton Township, MI • On-site

Jim Riehl's Friendly Automotive Group
See more jobs at Jim Riehl's Friendly Automotive Groupexternal

$16.25 - $19.50/hr

Other

Medical, Dental, Retirement, PTO

Re-posted 23 days ago

Job description

Benefits:

Health insurance

Paid time off

401(k)

Dental insurance

Employee discounts

Flexible schedule

The File Clerk is responsible for organizing, maintaining, and retrieving dealership records in both paper and electronic formats. This position ensures customer, vehicle, financial, and legal documents are accurately filed and readily accessible while maintaining confidentiality and compliance with dealership policies and manufacturer requirements.

Essential Duties and Responsibilities

Organize and maintain physical and electronic filing systems.

File vehicle sales jackets, repair orders, title documents, customer records, accounting documents, and vendor paperwork.

Retrieve files upon request for managers, accounting staff, finance personnel, and auditors.

Scan paper documents into the dealership management system (DMS).

Purge outdated records according to legal retention schedules. Label, index, and catalog files for quick retrieval. Assist with manufacturer, state, and internal audits by locating requested documentation. Ensure file rooms remain organized and secure. Perform general clerical duties including copying, faxing, scanning, and data entry. Verify documents are complete before filing.

Required Qualifications

High school diploma or GED required.

Previous clerical, administrative, or filing experience preferred.

Automotive dealership experience is a plus.

Basic computer skills including Microsoft Office.

Ability to learn dealership management systems (CDK, Reynolds & Reynolds, Dealertrack, etc.).

Strong organizational and time-management skills.

Excellent attention to detail.

Ability to prioritize multiple tasks.

Professional communication skills.

Ability to work independently and as part of a team.

Knowledge, Skills, and Abilities

Strong organizational skills.

Accuracy and attention to detail.

Confidential handling of sensitive information.

Basic data entry proficiency.

Ability to work under deadlines.

Problem-solving abilities.

Dependability and punctuality.

Customer service orientation.

Ability to maintain orderly records in a fast-paced environment.

Performance Expectations

The successful File Clerk will:

Maintain an accurate filing system with minimal errors.

Retrieve requested documents promptly.

Ensure files are complete and properly organized.

Support dealership compliance with document retention policies.

Maintain confidentiality and professionalism.

Contribute to efficient dealership operations through dependable administrative support.

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