Estate Assistant Jobs (NOW HIRING)

Compensation: $2,500+ monthly base salary with a bonus opportunity that ranges from an additional $1,500 to $5,000+ monthly!

Anyone in this position has the potential to earn up to $10,000 per month!

Full-time position

Heart of Chicago Homes is looking for a licensed Real Estate Assistant to support a high-producing real estate business. This is not an entry-level admin-only role. We need someone who can help with the day-to-day demands of a growing operation, support co-listing responsibilities, assist with client communication, and help keep deals and appointments moving forward.

Our team consistently closes between 5 and 10+ transactions per month, and we are looking for the right person to help us continue growing without burning out our lead agent. This role is ideal for someone dependable, organized, proactive, and comfortable wearing multiple hats.

You will be involved in both field work and phone work, so this position requires someone who is licensed, has a reliable working vehicle, and is confident in communicating with clients.

If you are detail-oriented, service-minded, and ready to be a true right-hand assistant in a fast-paced real estate environment, we would love to hear from you.

If you're looking to gain hands-on experience managing transactions from start to finish in a fast-paced environment, while receiving support and mentorship from high-producing agents, this could be a great opportunity for you.

$55,000 - $90,000 yearly

We are looking for a reliable, proactive, and highly organized Real Estate Assistant/Co-Listing Support Specialist to assist with listing coordination, client communication, appointment management, and day-to-day real estate operations.

This role is ideal for someone who enjoys being in the field, communicating with clients, keeping details organized, and helping a busy lead agent stay focused on high-value, revenue-producing activities.

Responsibilities Include:

• Assist with co-listing responsibilities and support the lead agent throughout the listing process
• Coordinate and manage appointments, showings, inspections, photos, access, and other listing-related activities
• Communicate professionally and promptly with buyers, sellers, leads, agents, vendors, and clients
• Perform phone work, including setting appointments, following up with leads, and nurturing clients
• Help maintain organization across active listings, clients, transactions, follow-ups, and daily tasks
• Support the overall client experience by ensuring communication and next steps are handled smoothly
• Run local errands, attend appointments, assist with property access, and provide in-person support as needed
• Help improve day-to-day systems, organization, and efficiency within the real estate business
• Provide high-level support so the lead agent can focus on negotiations, client relationships, and revenue-generating activities
• Be comfortable working in all Chicago neighborhoods, as well as the surrounding suburbs

The ideal candidate is dependable, detail-oriented, professional, comfortable on the phone, and willing to jump in wherever needed. Real estate experience is helpful, but strong communication, organization, reliability, and a great attitude are most important.

What We’re Looking For:

The ideal candidate is a licensed real estate professional who is organized, dependable, proactive, and comfortable working directly with clients, agents, and vendors. This person should enjoy being both in the field and on the phone, helping keep listings, appointments, follow-ups, and client communication moving smoothly.

Requirements:

• An active real estate license is required
• Reliable working vehicle required
• Comfortable traveling throughout Chicago and the surrounding suburbs
• Strong communication and people skills
• Comfortable making phone calls, setting appointments, and following up consistently
• Highly organized and able to manage multiple moving parts at once
• Proactive, dependable, coachable, and solution-oriented
• Able to work in a fast-paced environment with shifting priorities
• Prior real estate experience preferred
• Available to work up to 40 hours per week

What We Provide

• Buyer client appointments are scheduled directly on your calendar
• Opportunity to take on as many appointments as you can skillfully handle
• Backend team support
• CRM and lead management support
• Mentorship and training from a high-producing real estate team
• A growing database and consistent client opportunities

About Company

Heart of Chicago Homes is a growing real estate company serving clients across Chicago and the surrounding suburbs. We focus on building relationships, creating real solutions, and helping clients move forward with confidence. Our team is built for agents who want opportunity, support, and room to grow.