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Estate Assistant Jobs (NOW HIRING)

Upswing Real Estate

Real Estate Assistant

San Jose, CA · On-site

$25 - $30/hr

The real estate assistant will help manage the home sale and buying process from start to finish. This includes assisting with the home preparation process, launching active listings, and managing ...

Bennett Real Estate

Real Estate Assistant

Greenbelt, MD · On-site

$45K/yr

Description We're searching for a diligent real estate administrative assistant. You'll be responsible for managing all paperwork in a timely manner, notifying clients of approaching deadlines ...

Monica Shea

Real Estate Assistant

Colorado Springs, CO

$40K - $60K/yr

REAL ESTATE ASSISTANT WITH FOCUS ON CLIENT CARE & TRANSACTION COORDINATION We are looking for a warm, organized, dependable person to become an important part of our real estate team and client ...

EmpowerHome Team

Real Estate Assistant

Alexandria, VA

$55K - $100K/yr

As a Real Estate Assistant, you'll play a crucial role in converting leads into appointments, ensuring clients connect with the best real estate experts. You'll be at the heart of our operations ...

EmpowerHome Team

Real Estate Assistant

Alexandria, VA · On-site

$55K - $100K/yr

As a Real Estate Assistant, you'll play a crucial role in converting leads into appointments, ensuring clients connect with the best real estate experts. You'll be at the heart of our operations ...

Monica Shea

Real Estate Assistant

Colorado Springs, CO · On-site

$40K - $60K/yr

Description REAL ESTATE ASSISTANT WITH FOCUS ON CLIENT CARE & TRANSACTION COORDINATION We are looking for a warm, organized, dependable person to become an important part of our real estate team and ...

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Real Estate Assistant/Transaction Processor

Rockaway, NJ · On-site

$19/hr

We are seeking a motivated and detail-oriented Real Estate Assistant to support our dynamic real estate team. The ideal candidate will possess a strong understanding of real estate processes, laws ...

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Real Estate Assistant/Transaction Processor

Rockaway, NJ · On-site

$19/hr

We are seeking a motivated and detail-oriented Real Estate Assistant to support our dynamic real estate team. The ideal candidate will possess a strong understanding of real estate processes, laws ...

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Estate Assistant information

What are the key skills and qualifications needed to thrive as an Estate Assistant, and why are they important?

To thrive as an Estate Assistant, you need strong organizational abilities, attention to detail, and experience in property management or administration, often supported by a relevant diploma or certificate. Familiarity with property management software, scheduling systems, and basic bookkeeping tools is commonly required. Excellent communication, discretion, and problem-solving skills help you effectively support estate operations and interact with clients, staff, and vendors. These skills are essential for ensuring the smooth running of estate activities and maintaining high standards of service and confidentiality.

What are some typical challenges Estate Assistants face when managing multiple properties, and how can they effectively prioritize tasks?

Estate Assistants often juggle responsibilities across several properties, including coordinating maintenance, managing vendor relationships, and handling administrative duties. The main challenge is staying organized and responsive to urgent needs while maintaining routine tasks. Effective prioritization involves using digital tools for scheduling, maintaining clear communication with property managers and owners, and regularly reviewing task lists to address time-sensitive issues promptly. Building strong relationships with reliable vendors and staying proactive with preventive maintenance can also help minimize unexpected emergencies.

What are Estate Assistants and what do they do?

Estate Assistants are professionals who support the management and daily operations of private estates, large properties, or residences. Their duties often include administrative tasks, coordinating maintenance, managing household staff, scheduling events, and ensuring the property runs smoothly. They may also handle vendor relationships, oversee budgets, and assist with personal errands for the estate owners. The specific responsibilities can vary depending on the size and needs of the estate. Estate Assistants help ensure that all aspects of the property are well-organized and efficiently managed.

What is the difference between Estate Assistant vs Property Manager?

AspectEstate AssistantProperty Manager
CredentialsHigh school diploma or equivalent; some roles may prefer certifications in property managementRelevant certifications like CAM or CPM often preferred
Work EnvironmentAssists estate staff, works in residential or commercial estates, often in support rolesOversees property operations, interacts directly with tenants and vendors
Employer & IndustryReal estate firms, estate management companies, private estatesReal estate firms, property management companies, commercial and residential sectors

The main difference is that an Estate Assistant provides support within estate operations, while a Property Manager takes on broader responsibilities including tenant relations and property maintenance. Both roles require similar credentials but differ in scope and responsibilities.

More about Estate Assistant jobs
What cities are hiring for Estate Assistant jobs? Cities with the most Estate Assistant job openings:
What are the most commonly searched types of Estate jobs? The most popular types of Estate jobs are:
What states have the most Estate Assistant jobs? States with the most job openings for Estate Assistant jobs include:
Estate Assistant jobs near you
Infographic showing various Estate Assistant job openings in the United States as of May 2026, with employment types broken down into 97% Full Time, 1% Part Time, 1% Temporary, and 1% Contract. Highlights an 86% Physical, 7% Hybrid, and 7% Remote job distribution.
Real Estate Assistant

Real Estate Assistant

Upswing Real Estate

San Jose, CA • On-site

$25 - $30/hr

Full-time

Medical

Posted 6 days ago

Job description

We are looking for a real estate assistant to support our team of agents. The real estate assistant will help manage the home sale and buying process from start to finish. This includes assisting with the home preparation process, launching active listings, and managing current transactions. The ideal candidate is a motivated individual who is organized, detail-oriented, and has strong communication skills.

In this position, you’ll work with our team of real estate agents and staff in a small, fast-paced, hard-working environment. You'll work directly with our buyer and seller clients so professionalism and a customer-service focus are a must.


Responsibilities/Duties (including, but not limited to):


Project management: Schedule and coordinate vendors to prepare property for sale, including contractors, inspectors; oversee maintenance of property during listing. Job may require some light lifting and the occasional getting your hands dirty (think last minute wipe down of property before photos or picking up stuff from the home).


Manage, update, and prepare listing materials: Input MLS information/description/photos, work with marketing coordinator on marketing collateral and social media


Oversee transaction: Create and maintain calendar of events and detailed task lists from beginning of

transaction to closing. Schedule and follow up on inspections, deadlines, closings, and any other appointments.


Communicate transaction progress: Monitor transactions on all tasks and deadlines, and advise the agent if they need to get involved due to any issues or conflict resolution. Update sellers with weekly progress reports, marketing activities, showings, and transaction escrow status updates. Coordinate tasks with co-op agent, lender and title company


Qualifications

  • Real estate experience is a plus, but not required
  • Strong written and verbal communication skills
  • Exceptional organizational and project management abilities
  • Strong sense of accountability and work ethic
  • Dedicated to a five-star customer experience
  • Understands the importance of and works well with deadlines
  • Self-starter who works well on his/her own and also in a team dynamic
  • Ability to identify, assess and resolve issues
  • Experience using email, phone, and customer relationship management tools
  • Your own vehicle, clean driving record, proof of auto insurance