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Estate Assistant Jobs (NOW HIRING)

PLACE

Hesperia Real Estate Showing Assistant

Hesperia, CA · On-site

$60K - $100K/yr

Summary Real Estate Assistant We are looking for a motivated, detail-focused Real Estate Assistant to work closely with one of our top Real Estate Partners in Southern California. This role is well ...

PLACE

Real Estate Assistant (Portsmouth, VA)

Norfolk, VA · On-site

$45K - $65K/yr

Summary Advance Your Real Estate Career as a Showing Assistant Join a high-performing team and gain firsthand experience alongside the top 20% of real estate professionals throughout North America.

PLACE

Real Estate Sales Assistant

Miami, FL · On-site

$45K - $65K/yr

We are looking for a Real Estate Assistant to join our growing team, playing a key role in client follow-ups, lead conversion, and daily operational support-all while earning commissions on completed ...

JRG Partners

Commercial Real Estate Paralegal

Tampa, FL · On-site

$70K/yr

We have been retained by a Tier 1 National law firm that has an opening in their Tampa office for a full-time Commercial Real Estate Assistant/Paralegal. Position requires 2+ years of experience in a ...

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Estate Assistant information

What is an estate assistant?

Estate Assistants are professionals who support the management and daily operations of private estates, large properties, or residences. Their duties often include administrative tasks, coordinating maintenance, managing household staff, scheduling events, and ensuring the property runs smoothly. They may also handle vendor relationships, oversee budgets, and assist with personal errands for the estate owners. The specific responsibilities can vary depending on the size and needs of the estate. Estate Assistants help ensure that all aspects of the property are well-organized and efficiently managed.

What are the key skills and qualifications needed to thrive as an estate assistant?

To thrive as an Estate Assistant, you need strong organizational abilities, attention to detail, and experience in property management or administration, often supported by a relevant diploma or certificate. Familiarity with property management software, scheduling systems, and basic bookkeeping tools is commonly required. Excellent communication, discretion, and problem-solving skills help you effectively support estate operations and interact with clients, staff, and vendors. These skills are essential for ensuring the smooth running of estate activities and maintaining high standards of service and confidentiality.

What are some typical challenges estate assistants face when managing multiple properties, and how can they effectively prioritize tasks?

Estate Assistants often juggle responsibilities across several properties, including coordinating maintenance, managing vendor relationships, and handling administrative duties. The main challenge is staying organized and responsive to urgent needs while maintaining routine tasks. Effective prioritization involves using digital tools for scheduling, maintaining clear communication with property managers and owners, and regularly reviewing task lists to address time-sensitive issues promptly. Building strong relationships with reliable vendors and staying proactive with preventive maintenance can also help minimize unexpected emergencies.

What is the difference between Estate Assistant vs Property Manager?

AspectEstate AssistantProperty Manager
CredentialsHigh school diploma or equivalent; some roles may prefer certifications in property managementRelevant certifications like CAM or CPM often preferred
Work EnvironmentAssists estate staff, works in residential or commercial estates, often in support rolesOversees property operations, interacts directly with tenants and vendors
Employer & IndustryReal estate firms, estate management companies, private estatesReal estate firms, property management companies, commercial and residential sectors

The main difference is that an Estate Assistant provides support within estate operations, while a Property Manager takes on broader responsibilities including tenant relations and property maintenance. Both roles require similar credentials but differ in scope and responsibilities.

What do I need to be an estate assistant?

To become an estate assistant, candidates typically need a high school diploma or equivalent, strong organizational and communication skills, and the ability to handle administrative tasks. Experience with property management software and basic knowledge of real estate practices can be beneficial. Some positions may require background checks or certifications depending on the employer.
More about Estate Assistant jobs

What cities are hiring for Estate Assistant jobs?

Cities with the most Estate Assistant job openings:

What are the most commonly searched types of Estate jobs?

The most popular types of Estate jobs are:

What states have the most Estate Assistant jobs?

States with the most job openings for Estate Assistant jobs include:

Estate Assistant jobs near you
Infographic showing various Estate Assistant job openings in the United States as of August 2026, with employment types broken down into 2% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Part-Time Licensed Real Estate Assistant

TGG Accounting

Houston, TX • On-site

$25 - $30/hr

Part-time

Posted 7 days ago

Job description

Licensed Real Estate Administrative Assistant 


Schedule: Part-Time | Approximately 20 hours/week

Work Arrangement: Primarily Remote with Local Travel (Approximately 10%)

Employment Type: 1099 Preferred (Open to W-2 for the right candidate)

Compensation: $25 - $30


About the Opportunity

We're partnering with a growing, relationship-driven residential real estate team seeking a Licensed Real Estate Administrative Assistant to become the operational backbone of their business. This is an ideal opportunity for someone who genuinely enjoys working behind the scenes, thrives in a support role, and takes pride in keeping busy professionals organized and successful. If you're looking for consistent part-time income, flexibility, and the opportunity to become an indispensable member of a high-performing team, we'd love to hear from you.


Previous experience as a Transaction Coordinator, Licensed Real Estate Assistant, Executive Assistant, or Residential Real Estate Agent is highly transferable.


What You'll Do

  • Manage residential transactions from contract through closing
  • Prepare contracts and listing documentation
  • Coordinate inspections, appraisals, closings, and vendor appointments
  • Maintain transaction timelines and ensure compliance deadlines are met
  • Support executive scheduling, communications, and day-to-day operations
  • Update CRM and organize client information
  • Coordinate marketing materials, signage, client gifts, and administrative projects
  • Assist with miscellaneous business operations and local errands as needed
  • Provide exceptional customer service to clients, agents, builders, and vendors


What We're Looking For

Required

  • Active Texas Real Estate License
  • Must live in the Houston area
  • 2+ years of residential real estate experience
  • Experience writing contracts and coordinating transactions
  • Highly organized with exceptional attention to detail
  • Outstanding customer service and communication skills
  • Self-starter who enjoys taking initiative
  • Comfortable juggling multiple priorities in a fast-paced environment
  • Reliable transportation for local travel to listings, appointments, and errands


Why You'll Love This Role

  • Primarily remote flexibility
  • Guaranteed, consistent part-time hours
  • Supportive, collaborative team environment
  • Opportunity to work closely with leadership and make a meaningful impact
  • Variety in your day—no two days look exactly alike
  • Potential for additional responsibilities and hours as the business continues to grow


This role is perfect for someone who loves supporting sales professionals rather than being responsible for selling, enjoys creating order out of chaos, and takes pride in delivering an exceptional client experience.


We look forward to your application!