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Estate Assistant Jobs (NOW HIRING)

JRG Partners

Commercial Real Estate Paralegal

Tampa, FL · On-site

$70K/yr

We have been retained by a Tier 1 National law firm that has an opening in their Tampa office for a full-time Commercial Real Estate Assistant/Paralegal. Position requires 2+ years of experience in a ...

PLACE

Real Estate Showing Assistant

Missoula, MT · On-site

$55K - $80K/yr

We are looking for a committed Real Estate Assistant to become an integral part of our energetic team. In this position, you will assist agents by handling administrative duties, organizing property ...

DeLeon Realty

Real Estate Agent

Palo Alto, CA · On-site

The Real Estate Assistant is responsible shadowing and providing support for Owner and Cofounder of DeLeon Realty. This position reports to the Owner/Cofounder and dotted-line to the Executive ...

DeLeon Realty

Real Estate Agent

Palo Alto, CA · On-site

$65K - $80K/yr

The Real Estate Assistant is responsible shadowing and providing support for Owner and Cofounder of DeLeon Realty. This position reports to the Owner/Cofounder and dotted-line to the Executive ...

Place

Experienced Real Estate Agent

Duluth, MN · On-site

We are looking for a committed Real Estate Assistant to become an integral part of our energetic team. In this position, you will assist our agents by handling administrative duties, organizing ...

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Estate Assistant information

What are the key skills and qualifications needed to thrive as an Estate Assistant, and why are they important?

To thrive as an Estate Assistant, you need strong organizational abilities, attention to detail, and experience in property management or administration, often supported by a relevant diploma or certificate. Familiarity with property management software, scheduling systems, and basic bookkeeping tools is commonly required. Excellent communication, discretion, and problem-solving skills help you effectively support estate operations and interact with clients, staff, and vendors. These skills are essential for ensuring the smooth running of estate activities and maintaining high standards of service and confidentiality.

What are some typical challenges Estate Assistants face when managing multiple properties, and how can they effectively prioritize tasks?

Estate Assistants often juggle responsibilities across several properties, including coordinating maintenance, managing vendor relationships, and handling administrative duties. The main challenge is staying organized and responsive to urgent needs while maintaining routine tasks. Effective prioritization involves using digital tools for scheduling, maintaining clear communication with property managers and owners, and regularly reviewing task lists to address time-sensitive issues promptly. Building strong relationships with reliable vendors and staying proactive with preventive maintenance can also help minimize unexpected emergencies.

What are Estate Assistants and what do they do?

Estate Assistants are professionals who support the management and daily operations of private estates, large properties, or residences. Their duties often include administrative tasks, coordinating maintenance, managing household staff, scheduling events, and ensuring the property runs smoothly. They may also handle vendor relationships, oversee budgets, and assist with personal errands for the estate owners. The specific responsibilities can vary depending on the size and needs of the estate. Estate Assistants help ensure that all aspects of the property are well-organized and efficiently managed.

What is the difference between Estate Assistant vs Property Manager?

AspectEstate AssistantProperty Manager
CredentialsHigh school diploma or equivalent; some roles may prefer certifications in property managementRelevant certifications like CAM or CPM often preferred
Work EnvironmentAssists estate staff, works in residential or commercial estates, often in support rolesOversees property operations, interacts directly with tenants and vendors
Employer & IndustryReal estate firms, estate management companies, private estatesReal estate firms, property management companies, commercial and residential sectors

The main difference is that an Estate Assistant provides support within estate operations, while a Property Manager takes on broader responsibilities including tenant relations and property maintenance. Both roles require similar credentials but differ in scope and responsibilities.

More about Estate Assistant jobs
What cities are hiring for Estate Assistant jobs? Cities with the most Estate Assistant job openings:
What are the most commonly searched types of Estate jobs? The most popular types of Estate jobs are:
What states have the most Estate Assistant jobs? States with the most job openings for Estate Assistant jobs include:
Estate Assistant jobs near you
Infographic showing various Estate Assistant job openings in the United States as of May 2026, with employment types broken down into 97% Full Time, 1% Part Time, 1% Temporary, and 1% Contract. Highlights an 86% Physical, 7% Hybrid, and 7% Remote job distribution.

Real Estate Production Partner

Debbie Dogrul Associates LLC

Fairfax, VA • On-site

$90K/yr

Full-time

Posted 3 days ago

Job description

Description
We're hiring a motivated real estate assistant for the #1 Team in Fairfax County.
Responsibilities include administrative duties such as keeping track of all client databases for high-producing real estate agents, monitoring and notifying clients of important deadlines, assisting sellers with upgrades and staging homes to get ready for market, complying with legal procedures, planning appointments, showing homes, and attending final walkthroughs.
The ideal candidate should be a great communicator who is DRIVEN and highly detail-oriented. A great position to supplement income while working with your current clients and grow in your skills to be a successful agent while receiving coaching from a team leader.
If this position interests you, start your application today!
Responsibilities
• Showing homes to multiple clients in the Northern Virginia area
• Plan travel arrangements, open houses, final walkthroughs, and other necessary engagements
• Arrange for open houses and other community events to locally spread brand awareness
• Continue to build skills and knowledge in the real estate industry by attending educational events
• Deliver concierge-level customer service to sellers, buyers, and lenders, to improve customer satisfaction ratings
Qualifications
• Real estate license preferred
• Available evenings and weekends
• Excellent written and verbal communication skills
• Has knowledge of Microsoft Office and customer relationship management software
• Candidates are required to have a high school diploma or GED

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