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Estate Assistant Jobs (NOW HIRING)

PLACE

Real Estate Assistant (Portsmouth, VA)

Norfolk, VA · On-site

$45K - $65K/yr

Summary Join Us as a Showing Assistant and Advance Your Real Estate Career Take advantage of the chance to work alongside and gain insights from the top 20% of real estate experts throughout North ...

PLACE

Real Estate Sales Assistant

Miami, FL · On-site

$45K - $65K/yr

We are seeking a Real Estate Assistant to become a vital part of our expanding team, helping with client follow-ups, converting leads, and managing daily operations-all while earning commissions on ...

Place

Real Estate Sales Assistant

Miami, FL · On-site

We are seeking a Real Estate Assistant to become a vital part of our expanding team, helping with client follow-ups, converting leads, and managing daily operations-all while earning commissions on ...

JRG Partners

Commercial Real Estate Paralegal

Tampa, FL · On-site

$70K/yr

We have been retained by a Tier 1 National law firm that has an opening in their Tampa office for a full-time Commercial Real Estate Assistant/Paralegal. Position requires 2+ years of experience in a ...

PLACE

Real Estate Showing Assistant

Missoula, MT · On-site

$55K - $80K/yr

We are seeking a dedicated Real Estate Assistant to join our dynamic team. In this role, you will support agents by managing administrative tasks, coordinating property listings, and ensuring smooth ...

Fiduciary Trust Company

Estate Administrator

Boston, MA

$120K - $140K/yr

Attend appraisals of tangibles and real estate, assist with the collection, disposition and distribution of tangibles, and ensure formal transfer of title of estate assets as needed. Estate Tax ...

Place

Real Estate Showing Assistant

Missoula, MT · On-site

We are seeking a dedicated Real Estate Assistant to join our dynamic team. In this role, you will support agents by managing administrative tasks, coordinating property listings, and ensuring smooth ...

DeLeon Realty

Real Estate Agent

Palo Alto, CA · On-site

$65K - $80K/yr

The Real Estate Assistant is responsible shadowing and providing support for Owner and Cofounder of DeLeon Realty. This position reports to the Owner/Cofounder and dotted-line to the Executive ...

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Estate Assistant information

What are the key skills and qualifications needed to thrive as an Estate Assistant, and why are they important?

To thrive as an Estate Assistant, you need strong organizational abilities, attention to detail, and experience in property management or administration, often supported by a relevant diploma or certificate. Familiarity with property management software, scheduling systems, and basic bookkeeping tools is commonly required. Excellent communication, discretion, and problem-solving skills help you effectively support estate operations and interact with clients, staff, and vendors. These skills are essential for ensuring the smooth running of estate activities and maintaining high standards of service and confidentiality.

What are some typical challenges Estate Assistants face when managing multiple properties, and how can they effectively prioritize tasks?

Estate Assistants often juggle responsibilities across several properties, including coordinating maintenance, managing vendor relationships, and handling administrative duties. The main challenge is staying organized and responsive to urgent needs while maintaining routine tasks. Effective prioritization involves using digital tools for scheduling, maintaining clear communication with property managers and owners, and regularly reviewing task lists to address time-sensitive issues promptly. Building strong relationships with reliable vendors and staying proactive with preventive maintenance can also help minimize unexpected emergencies.

What are Estate Assistants and what do they do?

Estate Assistants are professionals who support the management and daily operations of private estates, large properties, or residences. Their duties often include administrative tasks, coordinating maintenance, managing household staff, scheduling events, and ensuring the property runs smoothly. They may also handle vendor relationships, oversee budgets, and assist with personal errands for the estate owners. The specific responsibilities can vary depending on the size and needs of the estate. Estate Assistants help ensure that all aspects of the property are well-organized and efficiently managed.

What is the difference between Estate Assistant vs Property Manager?

AspectEstate AssistantProperty Manager
CredentialsHigh school diploma or equivalent; some roles may prefer certifications in property managementRelevant certifications like CAM or CPM often preferred
Work EnvironmentAssists estate staff, works in residential or commercial estates, often in support rolesOversees property operations, interacts directly with tenants and vendors
Employer & IndustryReal estate firms, estate management companies, private estatesReal estate firms, property management companies, commercial and residential sectors

The main difference is that an Estate Assistant provides support within estate operations, while a Property Manager takes on broader responsibilities including tenant relations and property maintenance. Both roles require similar credentials but differ in scope and responsibilities.

More about Estate Assistant jobs
What cities are hiring for Estate Assistant jobs? Cities with the most Estate Assistant job openings:
What are the most commonly searched types of Estate jobs? The most popular types of Estate jobs are:
What states have the most Estate Assistant jobs? States with the most job openings for Estate Assistant jobs include:
Estate Assistant jobs near you
Infographic showing various Estate Assistant job openings in the United States as of June 2026, with employment types broken down into 7% As Needed, 78% Full Time, 4% Part Time, and 11% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Real Estate Assistant - Transaction Coordinator

Rebecca Lowrey Group at RE/MAX Distinctive

Huntsville, AL

$40K/yr

Full-time

Posted 12 days ago

Be an early applicant

Job description

We’re looking for a driven and dedicated Real Estate Assistant to join our growing team. Your job will be to complete and file the appropriate paperwork for transactions, oversee important deadlines, communicate with clients frequently throughout the process, and coordinate schedules for final walkthroughs and other appointments. You’ll also work with the team to facilitate local events to foster connections with people in the community. Our ideal candidate has superb organizational skills, a knack for customer service, and a strong understanding of the real estate transaction process. Does this position interest you? Apply today!

Compensation:

$40,000+ yearly DOE


Responsibilities:
  • Deliver concierge-level customer service to sellers, buyers, and lenders, to improve customer satisfaction ratings
  • Complete paperwork for all real estate transactions in a timely manner to ensure a deal is closed as quickly as possible
  • Track important dates and time limits for transactions and notify relevant stakeholders as needed
  • Schedule necessary appointments with all parties, including open houses and the final walkthrough
  • Take part in employee development programs to strengthen existing skill sets in real estate administration

Additionally:

  • Coordinate agent schedules to ensure the highest and best use of time
  • Handle difficult situations in a tactful manner
  • Consistently show the ability to recognize and deal with priorities

Qualifications:
  • Prior experience in the real estate industry or as an office manager
  • Great written and verbal skills

Additionally:

  • A high school diploma or GED is required, preferably with some college experience.
  • Knowledge of Google Suite and customer relationship management software.
  • Highly detail-oriented.
  • Completion of the DISC profile is required for consideration (be sure to take the next step in the application process).
  • Full-time, Monday - Friday.
  • Compensation depends on experience.

About Company

Our mission at the Rebecca Lowrey Real Estate Group is to provide clients with the ultimate buying and selling experience, delivering effective results in a timely manner while maintaining a high level of customer service that WOWs clients.

We believe that “Who You Work With Matters.”

Relationships matter. Mindset matters. Client’s needs matter. Our teammates matter.