ZipRecruiter

Log In

1

Estate Assistant Jobs in Hawaii (NOW HIRING)

Alpha, Inc.

Special Projects - Estate Cleaner

Kahului, HI · On-site

$26 - $30/hr

Secondary Responsibilities * Assist with set-up and breakdown for events as needed. * Manage light operational tasks such as turning on/off appliances, lights, and equipment. * Notify the Estate ...

Showami

Real Estate Showing Agent

Kahului, HI · On-site +1

$28 - $100/hr

We are seeking licensed real estate agents in Kahului and surrounding areas to assist with various real estate tasks. Requirements: You must be a currently licensed real estate agent ( We can help ...

Showami

Real Estate Showing Agent

Honolulu, HI · On-site +1

$28 - $100/hr

... to assist with buyer showings, open houses, and property tasks. This flexible, on-demand role lets you earn extra income on your schedule while staying active in real estate. Responsibilities

Showami

Real Estate Showing Agent

Kaneohe, HI · On-site +1

$28 - $100/hr

... to assist with buyer showings, open houses, and property tasks. This flexible, on-demand role lets you earn extra income on your schedule while staying active in real estate. Responsibilities

Showami

Real Estate Showing Agent

Pearl City, HI · On-site +1

$28 - $100/hr

... to assist with buyer showings, open houses, and property tasks. This flexible, on-demand role lets you earn extra income on your schedule while staying active in real estate. Responsibilities

Showami

Real Estate Showing Agent

Hilo, HI · On-site +1

$28 - $100/hr

... to assist with buyer showings, open houses, and property tasks. This flexible, on-demand role lets you earn extra income on your schedule while staying active in real estate. Responsibilities

Title Guaranty Of Hawaii, Inc.

$22 - $25/hr

We are seeking a detail-oriented and customer-focused Administrative Assistant/Escrow Assistant to ... Ability to interact with Real Estate Agents, Brokers, and Buyers. Perform administrative duties ...

DM Estate Staffing

HI

$40 - $45/hr

This role ensures the luxury estate is clean and orderly to the highest standard while maintaining ... * Assist with special events including set-up and post event clean-up * Ongoing interest in the ...

next page

Showing results 1-20

All JobsEstate JobsEstate Assistant JobsEstate Assistant Jobs in Hawaii

Estate Assistant information

What is an estate assistant?

Estate Assistants are professionals who support the management and daily operations of private estates, large properties, or residences. Their duties often include administrative tasks, coordinating maintenance, managing household staff, scheduling events, and ensuring the property runs smoothly. They may also handle vendor relationships, oversee budgets, and assist with personal errands for the estate owners. The specific responsibilities can vary depending on the size and needs of the estate. Estate Assistants help ensure that all aspects of the property are well-organized and efficiently managed.

What are the key skills and qualifications needed to thrive as an estate assistant?

To thrive as an Estate Assistant, you need strong organizational abilities, attention to detail, and experience in property management or administration, often supported by a relevant diploma or certificate. Familiarity with property management software, scheduling systems, and basic bookkeeping tools is commonly required. Excellent communication, discretion, and problem-solving skills help you effectively support estate operations and interact with clients, staff, and vendors. These skills are essential for ensuring the smooth running of estate activities and maintaining high standards of service and confidentiality.

What are some typical challenges estate assistants face when managing multiple properties, and how can they effectively prioritize tasks?

Estate Assistants often juggle responsibilities across several properties, including coordinating maintenance, managing vendor relationships, and handling administrative duties. The main challenge is staying organized and responsive to urgent needs while maintaining routine tasks. Effective prioritization involves using digital tools for scheduling, maintaining clear communication with property managers and owners, and regularly reviewing task lists to address time-sensitive issues promptly. Building strong relationships with reliable vendors and staying proactive with preventive maintenance can also help minimize unexpected emergencies.

What is the difference between Estate Assistant vs Property Manager?

AspectEstate AssistantProperty Manager
CredentialsHigh school diploma or equivalent; some roles may prefer certifications in property managementRelevant certifications like CAM or CPM often preferred
Work EnvironmentAssists estate staff, works in residential or commercial estates, often in support rolesOversees property operations, interacts directly with tenants and vendors
Employer & IndustryReal estate firms, estate management companies, private estatesReal estate firms, property management companies, commercial and residential sectors

The main difference is that an Estate Assistant provides support within estate operations, while a Property Manager takes on broader responsibilities including tenant relations and property maintenance. Both roles require similar credentials but differ in scope and responsibilities.

What do I need to be an estate assistant?

To become an estate assistant, candidates typically need a high school diploma or equivalent, strong organizational and communication skills, and the ability to handle administrative tasks. Experience with property management software and basic knowledge of real estate practices can be beneficial. Some positions may require background checks or certifications depending on the employer.

What are the most commonly searched types of Estate jobs in Hawaii?

The most popular types of Estate jobs in Hawaii are:

What cities in Hawaii are hiring for Estate Assistant jobs?

Cities in Hawaii with the most Estate Assistant job openings:

Estate Assistant jobs near you
Infographic showing various Estate Assistant job openings in Hawaii as of August 2026, with employment types broken down into 2% As Needed, 74% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Special Project - Estate Assistant

Alpha, Inc.

Kahului, HI • On-site

$25 - $30/hr

Full-time, Part-time

Re-posted 7 days ago

Job description

Description
About the Role
We are seeking a reliable, detail-oriented Estate Assistant to support daily property, administrative, and hospitality operations. This role is ideal for someone who is self-motivated, has strong organizational skills, and the ability to anticipate needs in a dynamic environment. Discretion, adaptability, and a proactive approach are essential to success.
What You'll Do
  • Support the Estate Manager with scheduling, task coordination, and property oversight.
  • Run errands, manage sourcing and purchasing, and handle local deliveries.
  • Conduct regular property walkthroughs to ensure exceptional presentation standards.
  • Assist with guest reception and hospitality needs, maintaining a polished and professional experience.
  • Contribute to event planning and on-site event support-including preparation, set-up, active event assistance, and breakdown.
  • Provide organizational support and light housekeeping to keep all spaces in ready condition.
  • Coordinate with vendors and service providers for maintenance, landscaping, and supply needs.
  • Maintain inventories for food, beverages, supplies, emergency kits, and other essentials.
  • Manage app-based inventory systems and perform periodic audits.
  • Assist with basic IT troubleshooting (Wi-Fi, A/V, connectivity) in coordination with vendors.
  • Handle mail, package deliveries, and special-order items.
  • Safeguard and uphold strict privacy standards.
  • Respond to operational requests promptly, professionally, and with a solutions-oriented mindset.
  • Provide backup support to estate cleaner, culinary, or estate teams as needed.

What We're Looking For
  • Willingness to sign a non-disclosure agreement.
  • High school diploma required; college degree preferred.
  • Experience in hospitality or private estates strongly preferred.
  • Exceptional attention to detail, organization, and follow-through.
  • Ability to adapt quickly, reprioritize, and navigate uncertainty with calm professionalism.
  • Strong verbal and written communication skills.
  • Service-first, guest-focused demeanor with a consistently professional presentation.
  • Comfortable using Apple products, Microsoft Office Suite, and estate management systems.
  • Valid driver's license with a clean driving record.
  • Ability to work evenings, weekends, and holidays as needed.
  • Commitment to discretion and confidentiality at all times.

About Alpha Inc. (Posting Partner for This Role)
Alpha Inc. is a forward-thinking organization dedicated to operational excellence, community impact, and people-first leadership. Our teams embrace innovation, collaboration, and continuous improvement in everything we do. Whether supporting internal operations or partnering with adjacent organizations, we are committed to building strong, high-performing teams that reflect our core values of Leading with Heart, Strength in Unity, and Alpha Mentality.
As part of our Talent Acquisition partnership, Alpha Inc. is managing the hiring process for this Estate Assistant role on behalf of our affiliated organization.
Requirements
Conditions of Employment
Employment at Alpha Inc. is contingent upon:
  • Completion of standard pre-employment screening.
  • Successful completion of a background check conducted after a conditional offer; any prior issues will be reviewed on a case-by-case basis consistent with Hawai'i and federal law.
  • Passing a drug test (for both full-time and part-time hires) conducted in line with Hawai'i statutory requirements.

Applicants must be authorized to work in the United States; we are unable to sponsor employment visas. Employment eligibility will be verified upon hire.
If you need a reasonable accommodation during the application or hiring process, please contact us at careers@alphahawaii.com.
Equal Opportunity Employer
Alpha Inc. is an Equal Opportunity Employer committed to diversity, equity, and inclusion. We do not discriminate based on any protected status under federal or Hawai'i law, and we provide equal opportunity in all employment practices, including recruitment, hiring, promotion, compensation, benefits, and training.

Apply