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Documents Scanning Jobs (NOW HIRING)

VRC

Document Scanning Specialist

Nashville, TN · On-site

$16/hr

Responsible for preparing and scanning paper documents according to customer specifications and directions. * Accepting changes to those specifications and directions understanding customer needs may ...

MM International

Document Scanning Clerk

Coppell, TX · On-site

$17.50/hr

Organize documents by department or processing category. * Identify and separate multi-page ... Ensure cover sheets are placed in the correct position for scanner recognition. Quality Check

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How much do documents scanning jobs pay per hour?

As of Jul 26, 2026, the average hourly pay for documents scanning in the United States is $17.25, according to ZipRecruiter salary data. Most workers in this role earn between $15.38 and $18.51 per hour, depending on experience, location, and employer.

How much does a document scanner make?

A document scanning technician or operator typically earns between $25,000 and $45,000 annually, depending on experience, location, and employer. Higher wages may be available for roles requiring specialized skills or certifications, and some positions offer overtime or shift differentials.

What do you call a person who scans documents?

A person who scans documents is typically called a document scanner operator or data entry clerk. They use scanning equipment and software to convert physical documents into digital files, often requiring attention to detail and familiarity with scanning tools. This role may also involve organizing and managing digital document archives.

Is a document controller an entry level job?

A document controller role is often considered entry level, especially in organizations that require basic document management skills. However, some positions may prefer candidates with prior experience or knowledge of document management systems and industry standards. Entry-level positions typically involve tasks like organizing, filing, and maintaining documents, with opportunities for skill development and advancement.

What are some common challenges faced in a Document Scanning role and how can they be managed?

One common challenge in a Document Scanning role is ensuring the accurate and efficient handling of large volumes of documents while maintaining high-quality digital output. Issues such as paper jams, misfeeds, and dealing with fragile or irregularly sized documents can arise frequently. Staying organized, following strict quality control procedures, and routinely maintaining scanning equipment are crucial to overcoming these obstacles. Additionally, clear communication with team members helps coordinate workloads and ensures that all scanned documents are indexed and stored correctly for easy retrieval.

What skills do you need to be a document imaging specialist?

A document imaging specialist needs strong attention to detail, organizational skills, and proficiency with scanning equipment and document management software. Knowledge of file formats, image quality standards, and basic troubleshooting are also important for efficient workflow.

What are document scanning jobs?

Document scanning jobs involve converting physical paper documents into digital formats using scanners and specialized software. People in these roles are responsible for organizing, preparing, and scanning documents, ensuring that the digital copies are clear, accurate, and properly indexed for easy retrieval. These jobs are common in industries looking to digitize records for easier storage and improved access, such as healthcare, legal, and government organizations. Attention to detail, basic computer skills, and familiarity with scanning equipment are important for this role.

What is the difference between Documents Scanning vs Data Entry Clerk?

AspectDocuments ScanningData Entry Clerk
Primary RoleConverting physical or digital documents into electronic formats using scanners and OCR technologyInputting data into computer systems from various sources
Skills & CertificationsKnowledge of scanning equipment, OCR software, attention to detailTyping speed, accuracy, familiarity with database software
Work EnvironmentOffices, data centers, or remote setups involving document handlingOffice settings, working with computers and spreadsheets
Industry UsageDocument management, records digitization, archivingAdministrative, finance, healthcare, and other sectors requiring data input

While both roles involve working with digital information, Documents Scanning focuses on converting physical or digital documents into electronic formats, often using specialized equipment. Data Entry Clerks primarily input data into systems, emphasizing accuracy and speed. Both roles are essential in managing digital information but serve different functions within organizations.

What are the key skills and qualifications needed to thrive as a Document Scanning Specialist, and why are they important?

To thrive as a Document Scanning Specialist, you need attention to detail, organizational skills, and basic computer literacy, often supported by a high school diploma or equivalent. Familiarity with scanning hardware, optical character recognition (OCR) software, and document management systems is typically required. Dependability, efficiency, and the ability to maintain confidentiality are key soft skills for this position. These skills ensure accurate digital records, data security, and efficient workflow in environments handling sensitive or high volumes of documentation.
More about Documents Scanning jobs
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What states have the most Documents Scanning jobs? States with the most job openings for Documents Scanning jobs include:
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Documents Scanning jobs near you
Infographic showing various Documents Scanning job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 65% Full Time, 32% Part Time, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $35,880 per year, or $17.2 per hour.

Document Scanning Project Supervisor

GRM Document Management

Jersey City, NJ • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 5 days ago

Job description

GRM Information Management Services Inc. is a leading provider of life cycle records and information management solutions. The company brings proprietary innovation, blended integration and new levels of cost efficiency to document storage, data protection, digital/electronic document management and certified destruction. With over 25 years of experience, GRM has earned the trust and continued business of more than 5,000 customers-large and small, domestic and multinational-representing a wide range of industries. Clients are served from state-of-the-art, climate-controlled facilities in major U.S. markets and internationally throughout China.
Job Summary
We have a Document Scanning Project Coordinator opening in our Jersey City, NJ location to assist in the day-to-day operations for the Territory Document Scanning Facility. Responsibilities for this position will include monitoring of document scanning workflow and ensuring document scanning standards are practiced and followed.
Essential/Key Areas of Responsibility
  • Manage multiple document scanning projects from start to completion.
  • Onboarding and training team members on new projects.
  • Maintain and update daily production logs.
  • Deliver electronic data files to clients.
  • Work with sales team to define Scope of Work for scanning projects.
  • Audit and Quality Check scanned document images.
  • Coordinate box/document transfer, chain of custody from local operations.
  • Monitoring of document scanning workflow and identify bottlenecks.

Technical Skills and Proficiency.
  • Excellent knowledge of document scanning workflow and processes.
  • Excellent knowledge of document scanning software (Kofax a plus).
  • Excellent knowledge of computer and scanner operation.
  • Excellent knowledge of Windows environment.
  • Excellent knowledge of Microsoft Office software.
  • Minimum three years' experience with scanning projects.
  • Strong organizational and communication skills.
  • Ability to work on multiple projects simultaneously while meeting deadlines.

Education:
  • Associates degree or equivalent experience
  • GRM offers excellent compensation and benefits. Benefits include a choice of plans providing comprehensive coverage for medical, dental, and vision care for employee & dependents, as well as employee life, matching 401(k), paid vacation and holidays. EOE
  • Opportunity for internal advancement. Here at GRM, we like to see our employees grow which is why we prefer to promote from within.

Benefits:
  • Health insurance
  • Dental and vision coverage
  • Paid time off (vacation/personal/sick/holidays)
  • Life insurance
  • Retirement benefits (e.g., 401k)

GRM does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor. All employment is decided on the basis of qualifications, merit, and business need.

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