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Documents Scanning Jobs in New York (NOW HIRING)

SPS North America

Legal Document Scanning Operator

New York, NY · On-site

$22 - $23/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

As a Document Scanning Operator , you'll support document preparation, scanning, indexing, and records management activities while helping preserve important business records. This role also serves ...

mcfa

Document Control Specialist [Evergreen]

Manhattan, NY · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Scanning, indexing, linking, electronic filing and distribution of documents in Bluebeam Revu, SharePoint or other Project Management Information Systems (PMIS). * Gather, log, and distribute ...

MCFA

Document Control Specialist [Evergreen]

Manhattan, NY · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Scanning, indexing, linking, electronic filing and distribution of documents in Bluebeam Revu, SharePoint or other Project Management Information Systems (PMIS). * Gather, log, and distribute ...

MCFA

Document Control Specialist [Evergreen]

Manhattan, NY · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Scanning, indexing, linking, electronic filing and distribution of documents in Bluebeam Revu, SharePoint or other Project Management Information Systems (PMIS). * Gather, log, and distribute ...

MetaSource

Scan Center Clerk

Elmsford, NY · On-site

$17 - $18/hr

Prepare documents for scanning by organizing and straightening pages, removing staples and other bindings, cutting, taping, and sifting through pages. * Perform quality control procedures on scanned ...

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All JobsDocuments Scanning JobsDocuments Scanning Jobs in New York

Documents Scanning information

What is a document scanning job?

Document scanning jobs involve converting physical paper documents into digital formats using scanners and specialized software. People in these roles are responsible for organizing, preparing, and scanning documents, ensuring that the digital copies are clear, accurate, and properly indexed for easy retrieval. These jobs are common in industries looking to digitize records for easier storage and improved access, such as healthcare, legal, and government organizations. Attention to detail, basic computer skills, and familiarity with scanning equipment are important for this role.

What are the key skills and qualifications needed to thrive as a document scanning specialist?

To thrive as a Document Scanning Specialist, you need attention to detail, organizational skills, and basic computer literacy, often supported by a high school diploma or equivalent. Familiarity with scanning hardware, optical character recognition (OCR) software, and document management systems is typically required. Dependability, efficiency, and the ability to maintain confidentiality are key soft skills for this position. These skills ensure accurate digital records, data security, and efficient workflow in environments handling sensitive or high volumes of documentation.

What are some common challenges faced in a document scanning role and how can they be managed?

One common challenge in a Document Scanning role is ensuring the accurate and efficient handling of large volumes of documents while maintaining high-quality digital output. Issues such as paper jams, misfeeds, and dealing with fragile or irregularly sized documents can arise frequently. Staying organized, following strict quality control procedures, and routinely maintaining scanning equipment are crucial to overcoming these obstacles. Additionally, clear communication with team members helps coordinate workloads and ensures that all scanned documents are indexed and stored correctly for easy retrieval.

What is the difference between Documents Scanning vs Data Entry Clerk?

AspectDocuments ScanningData Entry Clerk
Primary RoleConverting physical or digital documents into electronic formats using scanners and OCR technologyInputting data into computer systems from various sources
Skills & CertificationsKnowledge of scanning equipment, OCR software, attention to detailTyping speed, accuracy, familiarity with database software
Work EnvironmentOffices, data centers, or remote setups involving document handlingOffice settings, working with computers and spreadsheets
Industry UsageDocument management, records digitization, archivingAdministrative, finance, healthcare, and other sectors requiring data input

While both roles involve working with digital information, Documents Scanning focuses on converting physical or digital documents into electronic formats, often using specialized equipment. Data Entry Clerks primarily input data into systems, emphasizing accuracy and speed. Both roles are essential in managing digital information but serve different functions within organizations.

What are the most commonly searched types of Documents Scanning jobs in New York?

The most popular types of Documents Scanning jobs in New York are:

What are popular job titles related to Documents Scanning jobs in New York?

For Documents Scanning jobs in New York, the most frequently searched job titles are:

What job categories do people searching Documents Scanning jobs in New York look for?

The top searched job categories for Documents Scanning jobs in New York are:

What cities in New York are hiring for Documents Scanning jobs?

Cities in New York with the most Documents Scanning job openings:

Documents Scanning jobs near you
Infographic showing various Documents Scanning job openings in New York as of August 2026, with employment types broken down into 92% Full Time, and 8% Part Time. Highlights an 100% In-person job distribution.

Document Scanning Project Supervisor

GRM Document Management

Jersey City, NJ • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 29 days ago

Job description

GRM Information Management Services Inc. is a leading provider of life cycle records and information management solutions. The company brings proprietary innovation, blended integration and new levels of cost efficiency to document storage, data protection, digital/electronic document management and certified destruction. With over 25 years of experience, GRM has earned the trust and continued business of more than 5,000 customers-large and small, domestic and multinational-representing a wide range of industries. Clients are served from state-of-the-art, climate-controlled facilities in major U.S. markets and internationally throughout China.
Job Summary
We have a Document Scanning Project Coordinator opening in our Jersey City, NJ location to assist in the day-to-day operations for the Territory Document Scanning Facility. Responsibilities for this position will include monitoring of document scanning workflow and ensuring document scanning standards are practiced and followed.
Essential/Key Areas of Responsibility
  • Manage multiple document scanning projects from start to completion.
  • Onboarding and training team members on new projects.
  • Maintain and update daily production logs.
  • Deliver electronic data files to clients.
  • Work with sales team to define Scope of Work for scanning projects.
  • Audit and Quality Check scanned document images.
  • Coordinate box/document transfer, chain of custody from local operations.
  • Monitoring of document scanning workflow and identify bottlenecks.

Technical Skills and Proficiency.
  • Excellent knowledge of document scanning workflow and processes.
  • Excellent knowledge of document scanning software (Kofax a plus).
  • Excellent knowledge of computer and scanner operation.
  • Excellent knowledge of Windows environment.
  • Excellent knowledge of Microsoft Office software.
  • Minimum three years' experience with scanning projects.
  • Strong organizational and communication skills.
  • Ability to work on multiple projects simultaneously while meeting deadlines.

Education:
  • Associates degree or equivalent experience
  • GRM offers excellent compensation and benefits. Benefits include a choice of plans providing comprehensive coverage for medical, dental, and vision care for employee & dependents, as well as employee life, matching 401(k), paid vacation and holidays. EOE
  • Opportunity for internal advancement. Here at GRM, we like to see our employees grow which is why we prefer to promote from within.

Benefits:
  • Health insurance
  • Dental and vision coverage
  • Paid time off (vacation/personal/sick/holidays)
  • Life insurance
  • Retirement benefits (e.g., 401k)

GRM does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor. All employment is decided on the basis of qualifications, merit, and business need.

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