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Documents Scanning Jobs (NOW HIRING)

AITHERAS, LLC

Document Scanning Technician

Augusta, ME · On-site

$20/hr

Prepare physical documents for scanning by removing staples, paper clips, binder clips, and other fasteners * Unfold pages and straighten materials to ensure documents are ready for accurate scanning

AITHERAS, LLC

Document Scanning Technician

Augusta, ME · On-site

$20/hr

Prepare physical documents for scanning by removing staples, paper clips, binder clips, and other fasteners * Unfold pages and straighten materials to ensure documents are ready for accurate scanning

AITHERAS, LLC

Document Scanning Technician

Rockville, MD · On-site

$17.20/hr

Prepare physical documents for scanning by removing staples, paper clips, binder clips, and other fasteners * Unfold pages and straighten materials to ensure documents are ready for accurate scanning

Powell Watson Automotive Group

Scanning Clerk

Laredo, TX

$13.75 - $16.50/hr

Documents that previously filled filing cabinets and took up precious office space can now be quickly and easily scanned into a computer system and retained in a digital format. Our new scanning ...

Powell Watson Automotive Group

Scanning Clerk

Laredo, TX

$14 - $17/hr

Documents that previously filled filing cabinets and took up precious office space can now be quickly and easily scanned into a computer system and retained in a digital format. Our new scanning ...

Powell Watson Automotive Group

Scanning Clerk

Laredo, TX · On-site

$13.75 - $16.50/hr

Documents that previously filled filing cabinets and took up precious office space can now be quickly and easily scanned into a computer system and retained in a digital format. Our new scanning ...

Healey Brothers

Entry Level Document Scanner

Goshen, NY · On-site

$15.25 - $18.75/hr

Preparing documents for scanning (removing staples, sorting pages, etc.) * Using scanning equipment to convert paper files to digital format * Checking scanned images for clarity and accuracy

Healey Brothers

Entry Level Document Scanner

Goshen, NY · On-site

$15.25 - $18.75/hr

Preparing documents for scanning (removing staples, sorting pages, etc.) * Using scanning equipment to convert paper files to digital format * Checking scanned images for clarity and accuracy

EXL

Document Scanner

Lynchburg, VA · On-site

$13/hr

... and scanning of mail received on a daily basis to convert paper mail into electronic documents. Additionally, the job includes prepping paper files to be scanned into the system also creating ...

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How much do documents scanning jobs pay per hour?

As of Jul 5, 2026, the average hourly pay for documents scanning in the United States is $17.25, according to ZipRecruiter salary data. Most workers in this role earn between $15.38 and $18.51 per hour, depending on experience, location, and employer.

How much does a document scanner make?

A document scanning technician or operator typically earns between $25,000 and $45,000 annually, depending on experience, location, and employer. Higher wages may be available for roles requiring specialized skills or certifications, and some positions offer overtime or shift differentials.

What do you call a person who scans documents?

A person who scans documents is typically called a document scanner operator or data entry clerk. They use scanning equipment and software to convert physical documents into digital files, often requiring attention to detail and familiarity with scanning tools. This role may also involve organizing and managing digital document archives.

Is a document controller an entry level job?

A document controller role is often considered entry level, especially in organizations that require basic document management skills. However, some positions may prefer candidates with prior experience or knowledge of document management systems and industry standards. Entry-level positions typically involve tasks like organizing, filing, and maintaining documents, with opportunities for skill development and advancement.

What are some common challenges faced in a Document Scanning role and how can they be managed?

One common challenge in a Document Scanning role is ensuring the accurate and efficient handling of large volumes of documents while maintaining high-quality digital output. Issues such as paper jams, misfeeds, and dealing with fragile or irregularly sized documents can arise frequently. Staying organized, following strict quality control procedures, and routinely maintaining scanning equipment are crucial to overcoming these obstacles. Additionally, clear communication with team members helps coordinate workloads and ensures that all scanned documents are indexed and stored correctly for easy retrieval.

What skills do you need to be a document imaging specialist?

A document imaging specialist needs strong attention to detail, organizational skills, and proficiency with scanning equipment and document management software. Knowledge of file formats, image quality standards, and basic troubleshooting are also important for efficient workflow.

What are document scanning jobs?

Document scanning jobs involve converting physical paper documents into digital formats using scanners and specialized software. People in these roles are responsible for organizing, preparing, and scanning documents, ensuring that the digital copies are clear, accurate, and properly indexed for easy retrieval. These jobs are common in industries looking to digitize records for easier storage and improved access, such as healthcare, legal, and government organizations. Attention to detail, basic computer skills, and familiarity with scanning equipment are important for this role.

What is the difference between Documents Scanning vs Data Entry Clerk?

AspectDocuments ScanningData Entry Clerk
Primary RoleConverting physical or digital documents into electronic formats using scanners and OCR technologyInputting data into computer systems from various sources
Skills & CertificationsKnowledge of scanning equipment, OCR software, attention to detailTyping speed, accuracy, familiarity with database software
Work EnvironmentOffices, data centers, or remote setups involving document handlingOffice settings, working with computers and spreadsheets
Industry UsageDocument management, records digitization, archivingAdministrative, finance, healthcare, and other sectors requiring data input

While both roles involve working with digital information, Documents Scanning focuses on converting physical or digital documents into electronic formats, often using specialized equipment. Data Entry Clerks primarily input data into systems, emphasizing accuracy and speed. Both roles are essential in managing digital information but serve different functions within organizations.

What are the key skills and qualifications needed to thrive as a Document Scanning Specialist, and why are they important?

To thrive as a Document Scanning Specialist, you need attention to detail, organizational skills, and basic computer literacy, often supported by a high school diploma or equivalent. Familiarity with scanning hardware, optical character recognition (OCR) software, and document management systems is typically required. Dependability, efficiency, and the ability to maintain confidentiality are key soft skills for this position. These skills ensure accurate digital records, data security, and efficient workflow in environments handling sensitive or high volumes of documentation.
More about Documents Scanning jobs
What cities are hiring for Documents Scanning jobs? Cities with the most Documents Scanning job openings:
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What states have the most Documents Scanning jobs? States with the most job openings for Documents Scanning jobs include:
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Documents Scanning jobs near you
Infographic showing various Documents Scanning job openings in the United States as of June 2026, with employment types broken down into 1% As Needed, 65% Full Time, 32% Part Time, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $35,880 per year, or $17.2 per hour.
Document Scanning Technician

Document Scanning Technician

AITHERAS, LLC

Augusta, ME • On-site

$20/hr

Part-time

Posted 28 days ago

Job description

Job Title: Scanning Technician
Pay Rate: $20 per hour
Location: Augusta, Maine
Schedule: 40+ hours per week
Work Setting: On-site only; no telework
Experience Required: None
Position Overview
AITHERAS LLC is seeking a dependable and detail-oriented Scanning Technician to support our Scanning and Document Procurement Department. This is a strong opportunity for college students, recent graduates, and entry-level professionals looking to gain hands-on experience in an office environment.
The Scanning Technician will assist with the preparation, organization, scanning, and handling of physical documents to ensure materials are processed accurately and efficiently. This role is ideal for someone who is organized, comfortable following instructions, and able to perform repetitive clerical tasks with consistency and care.
Applicants must be U.S. Citizens or otherwise authorized to work in the United States.
Key Responsibilities
  • Prepare physical documents for scanning by removing staples, paper clips, binder clips, and other fasteners
  • Unfold pages and straighten materials to ensure documents are ready for accurate scanning
  • Maintain the correct order and integrity of files throughout the preparation and scanning process
  • Re-staple or reassemble documents after scanning when required
  • Organize batches of records and ensure documents are properly labeled and tracked
  • Perform basic clerical and administrative support tasks related to document handling
  • Follow detailed instructions for document preparation and scanning workflows
  • Identify and report issues such as missing pages, damaged documents, or improperly ordered files
  • Support general office operations as needed within the department
Required Qualifications
  • Strong attention to detail
  • Good organizational skills and ability to keep materials in proper order
  • Ability to follow multiple instructions carefully and consistently
  • Basic comfort with current technology and office equipment
  • Ability to perform repetitive tasks with accuracy
  • Reliable, punctual, and professional in an on-site work environment
Preferred Qualifications
  • Prior experience using Fujitsu commercial scanners or other high-volume/commercial scanning equipment
  • Previous clerical, administrative, or document-handling experience
Ideal Candidate
The ideal candidate is someone who:
  • Takes pride in accuracy and neatness
  • Works well with structured processes and routine tasks
  • Can stay focused while handling large volumes of paperwork
  • Is dependable and able to work independently after receiving direction
  • Communicates clearly if problems or inconsistencies arise

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