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Documents Scanning Jobs (NOW HIRING)

CTG, Inc.

Document Scanning Associate

Richmond, VA · On-site

$19.57/hr

Prepare documents for scanning by removing staples, clips, rubber bands, or any type of bindings. * Use a handheld scanner to scan the box barcode. * Insert slip sheets at appropriate levels for ...

AITHERAS, LLC

Document Scanning Technician

Rockville, MD · On-site

$17.20/hr

Prepare physical documents for scanning by removing staples, paper clips, binder clips, and other fasteners * Unfold pages and straighten materials to ensure documents are ready for accurate scanning

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AITHERAS, LLC

Document Scanning Technician

Augusta, ME · On-site

$20/hr

Prepare physical documents for scanning by removing staples, paper clips, binder clips, and other fasteners * Unfold pages and straighten materials to ensure documents are ready for accurate scanning

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Verstela

Entry Level Document Scanner $18

Portland, OR

$18/hr

... documents for format consistency, accuracy, and errors * Flag and correct any quality issues * Follow scanning procedures and meet daily production goals Schedule Options : Monday - Friday * Day ...

AITHERAS, LLC

Document Scanning Technician

Augusta, ME · On-site

$20/hr

Prepare physical documents for scanning by removing staples, paper clips, binder clips, and other fasteners * Unfold pages and straighten materials to ensure documents are ready for accurate scanning

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Documents Scanning information

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$12

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How much do documents scanning jobs pay per hour?

As of Jul 5, 2026, the average hourly pay for documents scanning in the United States is $17.25, according to ZipRecruiter salary data. Most workers in this role earn between $15.38 and $18.51 per hour, depending on experience, location, and employer.

How much does a document scanner make?

A document scanning technician or operator typically earns between $25,000 and $45,000 annually, depending on experience, location, and employer. Higher wages may be available for roles requiring specialized skills or certifications, and some positions offer overtime or shift differentials.

What do you call a person who scans documents?

A person who scans documents is typically called a document scanner operator or data entry clerk. They use scanning equipment and software to convert physical documents into digital files, often requiring attention to detail and familiarity with scanning tools. This role may also involve organizing and managing digital document archives.

Is a document controller an entry level job?

A document controller role is often considered entry level, especially in organizations that require basic document management skills. However, some positions may prefer candidates with prior experience or knowledge of document management systems and industry standards. Entry-level positions typically involve tasks like organizing, filing, and maintaining documents, with opportunities for skill development and advancement.

What are some common challenges faced in a Document Scanning role and how can they be managed?

One common challenge in a Document Scanning role is ensuring the accurate and efficient handling of large volumes of documents while maintaining high-quality digital output. Issues such as paper jams, misfeeds, and dealing with fragile or irregularly sized documents can arise frequently. Staying organized, following strict quality control procedures, and routinely maintaining scanning equipment are crucial to overcoming these obstacles. Additionally, clear communication with team members helps coordinate workloads and ensures that all scanned documents are indexed and stored correctly for easy retrieval.

What skills do you need to be a document imaging specialist?

A document imaging specialist needs strong attention to detail, organizational skills, and proficiency with scanning equipment and document management software. Knowledge of file formats, image quality standards, and basic troubleshooting are also important for efficient workflow.

What are document scanning jobs?

Document scanning jobs involve converting physical paper documents into digital formats using scanners and specialized software. People in these roles are responsible for organizing, preparing, and scanning documents, ensuring that the digital copies are clear, accurate, and properly indexed for easy retrieval. These jobs are common in industries looking to digitize records for easier storage and improved access, such as healthcare, legal, and government organizations. Attention to detail, basic computer skills, and familiarity with scanning equipment are important for this role.

What is the difference between Documents Scanning vs Data Entry Clerk?

AspectDocuments ScanningData Entry Clerk
Primary RoleConverting physical or digital documents into electronic formats using scanners and OCR technologyInputting data into computer systems from various sources
Skills & CertificationsKnowledge of scanning equipment, OCR software, attention to detailTyping speed, accuracy, familiarity with database software
Work EnvironmentOffices, data centers, or remote setups involving document handlingOffice settings, working with computers and spreadsheets
Industry UsageDocument management, records digitization, archivingAdministrative, finance, healthcare, and other sectors requiring data input

While both roles involve working with digital information, Documents Scanning focuses on converting physical or digital documents into electronic formats, often using specialized equipment. Data Entry Clerks primarily input data into systems, emphasizing accuracy and speed. Both roles are essential in managing digital information but serve different functions within organizations.

What are the key skills and qualifications needed to thrive as a Document Scanning Specialist, and why are they important?

To thrive as a Document Scanning Specialist, you need attention to detail, organizational skills, and basic computer literacy, often supported by a high school diploma or equivalent. Familiarity with scanning hardware, optical character recognition (OCR) software, and document management systems is typically required. Dependability, efficiency, and the ability to maintain confidentiality are key soft skills for this position. These skills ensure accurate digital records, data security, and efficient workflow in environments handling sensitive or high volumes of documentation.
More about Documents Scanning jobs
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Documents Scanning jobs near you
Infographic showing various Documents Scanning job openings in the United States as of June 2026, with employment types broken down into 1% As Needed, 65% Full Time, 32% Part Time, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $35,880 per year, or $17.2 per hour.

Document Scanning Specialist

VRC Companies Careers

Nashville, TN • On-site

$16/hr

Full-time

Posted 9 days ago

Be an early applicant

Job description

Description:

Job Title: Digital Specialist I

Pay: $16/HR

Reports To: Digital Manager or Digital Supervisor

Summary: This position is responsible for accurately preparing and scanning a high volume of data to convert printed material into digital images within a reasonable proximity to department hourly average.

Essential Functions

  • Responsible for preparing and scanning paper documents according to customer specifications and directions.
  • Accepting changes to those specifications and directions understanding customer needs may change.
  • Utilize the automatic feeder and flatbed scanner to scan a variety of paper sizes.
  • Set scanner parameters as identified for each job to ensure accurate handling per customer specifications.
  • Responsible for daily maintenance/cleaning of scanner to ensure image quality.
  • Responsible for logging document/box numbers assigned during scanning for future retrieval.
  • Assist other team members with document preparation and indexing.
  • Complete all other tasks assigned by supervisor or Director of Operations.


Requirements:

Competencies:

  • Detailed knowledge of the digital scanning process including an understanding of how digital scanners work.
  • Ability to locate and select appropriate client files in the computer system for scanning into the appropriate location.
  • Able and willing to consistently report to work on time prepared to perform duties of position.
  • Understanding of the need to set and meet departmental productivity benchmarks and quality standards.
  • Well organized and detail oriented.
  • Able to work both on a team and individually.

Work Environment: Must be able to tolerate heat in the summer and cold in the winter.

Physical Demands: While performing the duties of this job, the employee is regularly required to stand and walk. The employee is occasionally required to sit, climb/balance, stoop, kneel, or crouch. Must be able to reach, handle, carry, and lift between 10 lbs. and up to 50 lbs. While performing job duties, the employee is regularly required to talk, hear, read, and identify numbers for accurate order filling and receiving of material.

Education and Eligibility Requirements

  • Must be able and willing to communicate effectively in English.
  • Must have skill and proficiency using a computer workstation and scanner systems.
  • Ability to trouble-shoot computer problems as they relate to electronic document conversion.
  • Must be able and willing to work overtime hours as needed.
  • Must have a positive and respectful attitude towards both coworkers and customers.
  • Must be able and willing to follow Company policies and procedures.

Other duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the applicant for this job. Activities, duties, and responsibilities may change at any time with or without notice.