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Contract Event Jobs in Indiana (NOW HIRING)

Journeyman Distillery

Event Server

Valparaiso, IN · On-site

Ensure that event spaces are re-set for next event contract. * Assist with the keeping of inventory of all equipment in order and stored in their appropriate areas. * Work with supervisors and ...

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Three Oaks Michigan

Event Bartender

Valparaiso, IN · On-site

Ensure that event spaces are re-set for next event contract. * Assist with the keeping of inventory of all equipment in order and stored in their appropriate areas. * Work with supervisors and ...

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Contract Event information

What are the key skills and qualifications needed to thrive as a Contract Event Manager, and why are they important?

To thrive as a Contract Event Manager, you need strong organizational skills, experience in event planning, and typically a background in hospitality or project management. Familiarity with event management software, budgeting tools, and vendor management systems is important. Excellent communication, problem-solving, and negotiation skills set outstanding candidates apart in this role. These competencies ensure seamless event execution, client satisfaction, and effective coordination with multiple stakeholders.

What are some common challenges faced by contract event coordinators, and how can they be managed effectively?

Contract event coordinators often face challenges such as managing multiple clients with varying expectations, working within tight budgets, and coordinating logistics on short timelines. Effective communication and strong organizational skills are key to overcoming these hurdles. Building a reliable network of vendors and maintaining detailed checklists can help ensure smooth event execution. Additionally, staying adaptable and prepared for last-minute changes is crucial in this fast-paced environment.

What is the difference between Contract Event vs Contract Coordinator?

AspectContract EventContract Coordinator
Required credentialsEvent planning certification, relevant experienceProject management certification, organizational skills
Work environmentEvent sites, venues, client locationsOffice settings, event planning departments
Employer/industry usageEvent planning companies, corporate clientsEvent management firms, corporate event departments
Common search intentEvent planning, execution, logisticsManaging contracts, coordinating event details

While both roles are involved in event management, a Contract Event focuses on planning and executing specific events, often requiring event-specific certifications. A Contract Coordinator handles contractual aspects, negotiations, and coordination tasks related to events. The roles overlap in industry and environment but differ in primary responsibilities and credentials.

What are Contract Event jobs?

Contract Event jobs involve planning, organizing, and managing events on a contractual basis rather than as a full-time, permanent employee. People in these roles may be hired for specific events or for a set duration to handle tasks such as event coordination, logistics, vendor management, and on-site supervision. Contract Event professionals often work for event planning agencies, corporations, or as independent freelancers, providing flexibility and a wide variety of event experiences. This type of job is ideal for individuals seeking project-based work or those who enjoy dynamic, fast-paced environments.
What are the most commonly searched types of Event jobs in Indiana? The most popular types of Event jobs in Indiana are:
What are popular job titles related to Contract Event jobs in Indiana? For Contract Event jobs in Indiana, the most frequently searched job titles are:
What job categories do people searching Contract Event jobs in Indiana look for? The top searched job categories for Contract Event jobs in Indiana are:
What cities in Indiana are hiring for Contract Event jobs? Cities in Indiana with the most Contract Event job openings:
Contract Event jobs near you
Infographic showing various Contract Event job openings in Indiana as of June 2026, with employment types broken down into 68% Full Time, 8% Part Time, 1% Temporary, and 23% Contract. Highlights an 82% Physical, 2% Hybrid, and 16% Remote job distribution.
Director of Special Events (Event Services Leader)

Director of Special Events (Event Services Leader)

Indiana University

Bloomington, IN • On-site

Full-time

Medical, Dental, Life, Retirement, PTO

Posted 23 days ago

Job description

University Communications and Marketing, which includes the University Events team, provides strategic leadership to protect, advance, and elevate the university's brand and reputation in Indiana and around the world by creating guiding resources for and collaborating with communications and marketing partners across all IU campuses, schools, departments, and centers. The University Events team strives to create world-class events and experiences for Indiana University.
Job Summary
Department-Specific Responsibilities
  • Leads the planning, development, and execution of high profile, university wide events that advance strategic initiatives and institutional priorities on behalf of the President's Office, Bloomington and Indianapolis Chancellor's Offices, IU Foundation, IU Alumni Association, and other University Vice Presidents.
  • Serves as the primary event lead for the university's most visible and complex ceremonial and signature events including Commencement, New Student Induction, Honors Convocation, and select additional major or special events providing strategic oversight, cross campus coordination, and end to end leadership from early planning through day of execution.
  • Provides leadership across all phases of event planning and delivery, including convening and facilitating planning meetings; developing and managing event budgets; selecting venues; negotiating and supervising vendors; overseeing décor and event design; managing banquet event orders (BEOs); and directing on site logistics.
  • Supervises and mentors full time event management staff, event interns, and hourly support personnel; assigns events to full time event managers; and provides coaching, performance feedback, and professional development support.
  • Partners closely with the Director of Event Production to design integrated event experiences, align event details with technical and production elements, and execute comprehensive day of run of show plans.
  • Collaborates with the Senior Associate Director of Content to plan, research, review, and refine communications materials including news releases, programs, invitations, scripts, advertising, and digital content and coordinates with IU Communications on media relations and press materials as appropriate.
  • Manages complex event budgets and procurement processes, including arrangements for lodging, catering, air travel, ground transportation, and supplies; negotiates vendor contracts; coordinates the use of institutional resources; and ensures compliance with university purchasing and contracting requirements.
  • Stays current on industry trends, emerging technologies, and best practices in live and ceremonial events, introducing creative and innovative approaches that enhance both new and recurring events while upholding institutional standards.
  • Develops benchmarking standards and post event evaluation processes to assess event effectiveness, capture feedback, identify opportunities for improvement, and inform future planning.
General Responsibilities
  • Provides highest level of operational leadership and coordination of assigned staff members to define event services methodologies and standards; provides direction and guidance on high priority event services projects/initiatives.
  • Establishes short-term business plans and long-term operational objectives, including managing project timelines/deliverables and developing resource plans for multi-project/multi-phase event services initiatives.
  • Conducts a variety of personnel actions to include, but not limited to hiring, promotion, performance management, and dismissal.
  • Manages high level assignments and allocation of event services resources, including negotiating and coordinating initiatives that involve staff in other departments/areas/teams; may coordinate large-scale event services projects with a wide audiences in support of academic initiatives.
  • Makes budgetary recommendations/proposals based on resource needs and ensures cost containment.
  • Researches and stays up-to-date on new industry event services standards, regulations, and specifications; responsible for the implementation of new protocols/procedures to address business needs.
  • Works collaboratively with other event services leaders across departments in recommending standards, best practices, and related policies/procedures.
  • Prepares management reports and summaries for senior administration, executive, steering and advisory committees; acts as advisor to executive committees; serves on various university committees, communities of practice, and task forces related to event services.
Qualifications
Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.
EDUCATION
Required
  • Bachelor's degree in business or related field
Preferred
  • Master's degree in business or related field
WORK EXPERIENCE
Required
  • 4 years in business, conferences, events, customer service, or related field
  • 1 year of management experience in related field
Preferred
  • 8 years in business, conferences, events, customer service, ore related field
  • 4 years of management experience in related field
SKILLS
Required
  • Proficient communication skills
  • Maintains a high degree of professionalism
  • Demonstrated time management and priority setting skills
  • Demonstrates a high commitment to quality
  • Excellent collaboration and team building skills
  • Excellent organizational skills
  • Effectively coaches and delivers constructive feedback
  • Instills commitment to organizational goals
  • Demonstrates excellent judgment and decision making skills
  • Effective conflict management skills
  • Builds and manages effective teams
Preferred
  • Microsoft Office with emphasis on Excel
  • Familiarity with event scheduling and planning software
  • Ability to work independently on multiple simultaneous projects
  • Effective budgeting, fiscal planning and oversight skills
Working Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. This role requires long hours for event setup, execution, and tear-down, including nights and weekends. This role requires state-wide and occasionally nation-wide travel to supervise events. The person in this role must be able to perform the essential functions with or without an accommodation.
Work Location
Bloomington, Indiana or Indianapolis, Indiana
Advertised Salary
$90,000 to $100,000 annually
Benefits Overview
For full-time staff employees, Indiana University offers a wide array of benefits including:
  • Comprehensive medical and dental insurance
  • Health savings account with generous IU contributions
  • Healthcare and dependent care flexible spending accounts
  • Basic group life insurance paid by IU
  • Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
  • Base retirement plan with generous IU contributions, subject to vesting
  • Voluntary supplemental retirement plan options
  • Tuition subsidy for employees and family members taking IU courses
  • 10 paid holidays plus a paid winter break each year
  • Generous paid time off plans
  • Paid leave for new parents and IU-sponsored volunteer events
  • Employee assistance program (EAP)
Learn more about our benefits by reviewing the IU Benefit Programs Brochure .
Job Classification
Career Level: Sr. Operational
FLSA: Exempt
Job Function: Operations
Job Family: Events
Click here to learn more about Indiana University's Job Framework.
Posting Disclaimer
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Equal Employment Opportunity
Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information .
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.
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