Construction Secretary Jobs (NOW HIRING)

Salary: $4,388.00 - $5,338.00 Monthly
Location : Oahu, HI
Job Type: Full-Time Permanent
Job Number: 380256
Department: Department of Design & Construction
Division: Mechanical/Electrical
Opening Date: 05/24/2026
Closing Date: 5/30/2026 11:59 PM Hawaii
Position Information
Apply your secretarial skills to make an impact today!
The Department of Design and Construction (DDC), Mechanical/Electrical Division, is looking for an experienced secretary to fill one (1) vacancy in Honolulu. As a Secretary III, you will provide secretarial services and general assistance in relieving the Program Administrator of a variety of clerical tasks and routine administrative duties.
What You Will Do

• Independently screen incoming correspondence and determine whether they are to be brought to the Administrator's attention, routed to branch and/or section heads, or disposed of; keep track of correspondence and other material referred to the Division and remind the Administrator and the branch or section heads on the due dates for responses to the correspondences; review and check all outgoing correspondence, reports, and other materials submitted for the Administrator's approval and initial for accuracy, adequacy, and conformance to established Division, Departmental, and Administrative formats, policies and procedures.
• Oversee the maintenance and filing of all of the Division's project and personnel files and records, including construction plans and specifications, payroll and attendance, and all confidential personnel correspondence, reports, and materials; develop the division office forms related to clerical processes and oversee the procedures in handling the division's clerical tasks.
• Search files and assemble background materials and information required by the Administrator for action or decision, in preparation of reports, speeches, and correspondence.
• Greet and screen callers and take phone calls; refer inquiries and visitors to proper branches at own discretion, if matters could be solved at branch level; give information to the public or others based upon knowledge of Division and departmental functions and organization.
• Set up appointments and meetings for the Administrator, considering the nature and urgency of business and well as the Administrator's commitments and work schedules.
• Compose letters and answer routine correspondence independently; write letters from general, oral, and written instructions.
• Supervise clerical staff to ensure efficient operation of the Division and to provide maximum assistance to the Administrator.

**Salary rate commensurate with applicable experience, pending approval**
Enjoy excellent employment benefits including generous time off (up to 21 vacation days, 21 sick leave days, and holidays), comprehensive health coverage, retirement plan, career development, and much more! View details about all our available benefits by clicking on the "Benefits" tab at the top of this posting or visiting https://www.honolulu.gov/dhr/benefits/.
Apply today to make a difference in your community!
Additional Job Information
Some notifications will be sent via e-mail. You are responsible for monitoring instructions and correspondence from this office by checking your email account in a timely manner. To ensure proper delivery, please make sure you:
- use a valid e-mail account;
- verify your e-mail address is entered correctly on your GovernmentJobs account;
- are subscribed to e-mail notices;
- check your spam folders; and
- add infoneogov@honolulu.gov and info@governmentjobs.com to your contact list.
Notifications may also be sent via text message if opted into the service. Data and text messaging fees apply.
Minimum Qualification Requirements
At the time of application, you must be a citizen, national or permanent resident alien of the United States or a non-citizen eligible under federal law for unrestricted employment.
EDUCATION REQUIREMENT:
Equivalent to graduation from high school. Responsible work experience demonstrating the ability to perform the essential functions of the job may be substituted for education.
EXPERIENCE REQUIREMENT:
Four (4) years of secretarial, stenographic or substantive clerical experience.
Key Competencies Needed:

• Knowledge of and familiarity with office practices and procedures;
• Working knowledge and experience with computers and word processing other software applications;
• Working knowledge of filing methods and systems;
• Proper application of correct grammar, spelling, and word usage;
• Experience in the use of standard office equipment;
• Ability to type and input information accurately;
• Ability to summarize and brief materials;
• Ability to deal tactfully and effectively with employees and the public;
• Ability to work harmoniously with others.

LICENSE REQUIREMENT:
Possession of an appropriate valid driver's license, as required. The current vacancy does not require a driver's license.
Examination Process
If you qualify for the position, your name will be eligible for consideration for the current vacancy and future job openings with this job title. Screening will be based on the education, experience, and other job-related information provided in your application. Failure to provide sufficient information may result in your application being rejected or your receiving a lower rating. All information provided on an application is subject to verification. As applicable, false or misleading statements or omissions of material facts are grounds for disqualification and/or termination of employment with the City and County of Honolulu.
What are the benefits of being a City Employee?
-- Vacation: Employees may earn up to 21 days per year.
-- Sick Leave: Employees may earn up to 21 days per year.
-- Holidays: 13 days a year; 14 days during election years.
-- Training and Development: Computer, career, and personal enhancement courses are offered; curriculum designed for employee, supervisory, and management development.
-- Medical, Dental, Prescription Drug, and Vision Care: Various health insurance plans are available. Premiums are subsidized by the City and deductible from pre-tax income for participants of the Premium Conversion Plan (PCP).
-- Group Life Insurance: No cost for eligible employees.
-- Deferred Compensation Plan: Invest in your future...choose to defer part of your pre-tax income for retirement.
-- Retirement Plan: The Employees' Retirement System (ERS) of the State of Hawaii administers retirement benefits for State and County employees. Employee contribution required.
-- Commuter Choice Pre-Tax Benefits: Employees may designate certain transportation expenses (TheBus, LOTMA, Vanpool Hawaii, etc.) as a pre-tax item
-- Parking: Some job locations offer parking on-site; others may have access to parking at low monthly rates.
-- Direct Deposit: Direct deposit of paychecks to a designated financial institution is available.
-- Employee Assistance Program (EAP): Confidential, professional counseling and resource referral.
-- Public Service Loan Forgiveness (PSLF) Program: A federal program forgiving the balance of federal student loans for individuals working in public service. For program requirements and additional information, please visit:
To view additional information, please visit our page.
* All benefits as stated above, are subject to eligibility requirements and to legislative and/or negotiated changes. Individuals are responsible for any related fees or charges that may apply.
01
APPLICATION GUIDELINES & INSTRUCTIONS
When applying for this position, please thoroughly complete the Education, Work Experience, and Supplemental Question sections of your application. The information provided in these sections, particularly the job-specific Supplemental Questions, will be used to determine whether you meet the qualification requirements for the job and your final score. Failure to provide detailed and complete information or submit any required documentation may result in your application being rejected or you receiving a lower score.
Please do not submit resumes in place of completing any of these sections.
List each work experience separately, do not combine jobs. For example, if you've held more than one position or job level(s) for the same employer, they should be listed and described separately so that the resulting changes in your duties and responsibilities are accurately reflected. If any part of your experience is unclear, you may be asked to provide a copy of your official job/position description (PD).
In general (unless otherwise specified on the job posting), the following criteria is utilized for evaluation of the Minimum Qualification Requirements:

• Substitute, temporary assignment, internship or volunteer experience requires an official letter of verification from your supervisor and/or Human Resources department. The letter should include the job title, employment dates, number of hours worked, a description of the duties performed, and a contact name and phone number.
• Concurrent or overlapping experiences and/or education will NOT be double credited.
• Professional experience is defined as post-bachelor's degree, non-clerical work typically involving independent analytical work that included solving complex (non-routine) problems, writing reports, and interpreting and applying technical materials.
• Most work experience as an intern will NOT be creditable as equivalent to professional experience.
• Calculation of experience will be based upon a full-time, 40-hour work week. Part-time experience will be pro-rated. Hours worked in excess of 40 hours/week will not be extra credited.
  
  1. Example: Twelve months of experience at 20 hours/week will be pro-rated to six months of experience.
     
  2. Example: Twelve months of experience at 60 hours/week will be credited as one year of experience, NOT one and a half years.
• All requirements for the position must be met at the time of application or by the closing date of the recruitment.

Possession of the required amount of experience will not in and of itself be accepted as proof of qualification for the position. The overall experience must be of such scope and responsibility as to conclusively demonstrate that you have the ability to perform the duties of the position.
Any information you submit is subject to verification. Supporting documents must be either electronically attached to your application or submitted to our office at: Department of Human Resources, 650 South King Street, 10th Floor, Honolulu, HI 96813. Documents should be identified by job title and recruitment number.
If you previously submitted education documents (e.g., transcripts, diploma, etc.) to our office, for most cases you are not required to resubmit them. Supporting documents with an expiration period (e.g., driver's license, Department of Transportation medical certificate, etc.) will need to be submitted with each application to verify possession of a current license or certificate at the time specified on the job posting.

• I certify that I have read and understand the above statements.

02
EDUCATION & EXPERIENCE REQUIREMENT
The Secretary III (SR-16) position requires that applicants have equivalent to graduation from high school and four (4) years of secretarial, stenographic or substantive clerical experience.Do you meet the education AND experience requirements?

• Yes, I meet the above stated education and experience requirements.
• No, I do NOT meet the above stated education and experience requirements.

03
Do you have any work experience in preparing, composing, and completing correspondence, memoranda, and special reports?
If yes, please indicate which position(s) from the Work Experience section of your application where you had such experience, provide specific examples of your duties and responsibilities in this area, and indicate the percentage of time you spent performing this type of work.
If you do not have this type of experience, answer with "None."
04
Do you have any work experience in performing the final review of correspondence prepared by others to ensure that outgoing materials are prepared neatly, accurately, and in conformance with established requirements for form and substance, including correct spelling, proper word usage, and grammar?
If yes, please indicate which position(s) from the Work Experience section of your application where you had such experience, provide specific examples of your duties and responsibilities in this area, and indicate the percentage of time you spent performing this type of work.
If you do not have this type of experience, answer with "None."
05
Do you have any work experience in budget preparation, expenditures, purchasing, and other fiscal matters?
If yes, please indicate which position(s) from the Work Experience section of your application where you had such experience, provide specific examples of your duties and responsibilities in this area, and indicate the percentage of time you spent performing this type of work.
If you do not have this type of experience, answer with "None."
06
Which statement best describes your competency with WORD PROCESSING (e.g., using Microsoft Word), specifically putting documents into final format?

• I am an expert with word processing. On a daily basis, I type letters and documents into final format. I change margins, create charts, and add automatic page numbering, headers and footers to documents.
• I am proficient with word processing. On a daily basis, I type letters and documents ...