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Construction Secretary Jobs in Orem, UT (NOW HIRING)

Layton Construction

Project Assistant - ICS

Sandy, UT · On-site

... construction teams to ensure projects run efficiently and documentation is accurate and complete ... Has at least 2 years' experience in secretarial or administrative work. * Has a working knowledge ...

Layton

Project Assistant - Mission Critical

Sandy, UT

... construction teams to ensure projects run efficiently and documentation is accurate and complete ... Has at least 2 years' experience in secretarial or administrative work. * Proficient in Microsoft ...

Layton

Project Assistant - Mission Critical

Sandy, UT

... construction teams to ensure projects run efficiently and documentation is accurate and complete ... Has at least 2 years' experience in secretarial or administrative work. * Has a working knowledge ...

Layton

Project Assistant - ICS

Sandy, UT

... construction teams to ensure projects run efficiently and documentation is accurate and complete ... Has at least 2 years' experience in secretarial or administrative work. * Has a working knowledge ...

Clyde Companies

Paralegal

Orem, UT

... construction law, contract law, regulatory compliance (e.g., OSHA, environmental regulations), and other pertinent legal topics. * Assist with various corporate secretarial duties, including ...

Strong & Hanni

Legal Administrative Assistant

Sandy, UT · On-site

$45K - $60K/yr

This position will provide secretarial/administrative support for one of our insurance litigation ... law, construction law, governmental liability, family law, product liability, professional ...

Clyde Companies

Paralegal

Orem, UT

... construction law, contract law, regulatory compliance (e.g., OSHA, environmental regulations), and other pertinent legal topics. * Assist with various corporate secretarial duties, including ...

Clyde Companies

Paralegal

Orem, UT

... construction law, contract law, regulatory compliance (e.g., OSHA, environmental regulations), and other pertinent legal topics. * Assist with various corporate secretarial duties, including ...

Clyde Companies

Paralegal

Orem, UT · On-site

... construction law, contract law, regulatory compliance (e.g., OSHA, environmental regulations), and other pertinent legal topics. * Assist with various corporate secretarial duties, including ...

Clyde Companies

Paralegal

Orem, UT

... construction law, contract law, regulatory compliance (e.g., OSHA, environmental regulations), and other pertinent legal topics. * Assist with various corporate secretarial duties, including ...

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How much do construction secretary jobs pay per hour?

As of May 28, 2026, the average hourly pay for construction secretary in Orem, UT is $16.33, according to ZipRecruiter salary data. Most workers in this role earn between $15.05 and $17.98 per hour, depending on experience, location, and employer.

What is a Construction Secretary job?

A Construction Secretary provides administrative support to construction managers, engineers, and site workers. Their duties include managing correspondence, scheduling meetings, preparing reports, and organizing project documents. They also help with payroll, invoices, and maintaining records for compliance. Strong organizational skills and knowledge of construction terminology are often required. This role ensures smooth communication and coordination within a construction project.

What are the key skills and qualifications needed to thrive in the Construction Secretary position, and why are they important?

To thrive as a Construction Secretary, you need strong organizational abilities, attention to detail, and experience with administrative processes, ideally supported by prior work in the construction industry or related fields. Familiarity with project management software, document control systems, and Microsoft Office Suite is often required, and some employers may prefer candidates with certifications in administrative support or construction administration. Excellent communication, multitasking, and problem-solving skills help you excel in coordinating with teams and managing constantly shifting priorities. These competencies are crucial for maintaining smooth project operations, ensuring accurate record-keeping, and supporting both field and office staff effectively.

What are some typical challenges faced by a Construction Secretary and how can they be addressed?

A Construction Secretary often manages multiple projects and teams at once, which can lead to a fast-paced and sometimes high-pressure work environment. Common challenges include juggling rapidly changing schedules, handling large volumes of documentation, and coordinating communication between field crews, project managers, and subcontractors. Successful Construction Secretaries navigate these challenges by staying organized, using digital tools to track tasks and deadlines, and proactively communicating with all stakeholders. Employers value individuals who can adapt quickly, prioritize tasks effectively, and keep project records accurate and up-to-date, which helps keep construction projects running on schedule.
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Construction Secretary jobs near you
Project Assistant- Healthcare Construction

Project Assistant- Healthcare Construction

Layton Construction

Sandy, UT • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 21 days ago

Job description

Job Description
Duties
  • Champions "The Layton Way" by delivering predictable outcomes for internal teams, external teams, and customers.
  • Ensures that "Constructing with Integrity" is delivered by working with honesty, unity, safety, and quality of work.
  • Assembles, compiles, and/or prepares the following documents to ensure efficient and complete documentation for construction projects: contracts, purchase orders, owner pay requests, project insurances, bonds, Notices of Commencement, legal documents required for project start/completion, warranties, owners' operations and maintenance manuals, and as-built drawing for closeout; monitors and enforces legal and insurance compliance with respect to all required construction paperwork, including paperwork required in-house.
  • Ensures timely responses from subcontractors for contract paperwork.
  • Creates and maintains project checklist.
  • Works with the Superintendent establishing dates for receiving shop drawings and milestones necessary to complete the project on time. Follows up for review and approval for shop drawings, samples, material lists, etc.
  • Maintains logs reflecting the status of shop drawings, requests for clarification, change requests, and proposal requests.
  • Distributes change requests and follows up for pricing changes.
  • Instructs project team in organized filing system and assures its proper use.
  • Prepares agendas and other preconstruction meeting documents.
  • Records and/or transcribes minutes at the preconstruction meeting.
  • Prepares and issues change orders to subcontractors and owners for extra work performed on the project.
  • Assists in estimate and buyout of projects.
  • Coordinates with project managers to increase understanding of projects and to improve the quality of the project paperwork.
  • Discusses and coordinates personal and project goals, important issues, and objectives.
  • May administer contracts and purchase orders as assigned by leadership.
  • Assists in establishing OCIP or CCIP program per contract requirements. Maintains required documents for program.
  • Drafts, transmits, and files correspondence.
  • Assists in bidding and in developing scope of work for trade contractors.
  • Performs other related duties as assigned.

Qualifications
  • High school diploma or equivalent.
  • Types a minimum of 50 wpm.
  • Has at least 2 years' experience in secretarial or administrative work.
  • Has a working knowledge of Microsoft Word, Excel, PowerPoint, and Outlook and is able to create basic documents and spreadsheets using each application.
  • Has excellent written and verbal communication skills.
  • Has excellent organization skills; develops systems that provide access to information with the ability to retrieve and deliver required information effectively.
  • Has the ability to handle multiple tasks simultaneously; can establish priorities and an effective course of action.
  • Has the ability to accomplish routine tasks.
  • Is a team player; works well with other people; takes time to help co-workers, customers, and others achieve their goals and assignments.
  • Has the ability to perform essential duties and responsibilities efficiently, accurately, and safely, with or without reasonable accommodation, and without posing a threat of harm to self or others.
  • Previous experience working in an administrative role in a construction company preferred.
  • Knowledge of basic work methods, techniques and systems used by Layton Construction preferred.
  • One to two years post high school administrative assistant training preferred.

Benefits: Layton Construction offers the following benefits for this position, subject to applicable eligibility requirements: Medical Insurance, Dental Insurance, Vision Insurance, Health Savings Account, Healthcare Flexible Spending Account, Dependent Care Flexible Spending Account, 401(k) retirement plan with employer match, Life & AD&D Insurance, Long-term Disability Insurance, Short-term Disability Insurance, Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Home & Auto Insurance, Family Support, Pre-tax Paid Parking/Public Transportation, Paid time off, Time Away Benefits, Paid Holidays, Group Legal, Employee Stock Purchase Plan, Identity Theft Protection, Group Legal, Pet Insurance, Employee Assistance Program.
EEO Statement: Layton Construction is an equal opportunity employer. We evaluate qualified employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.
About Us
Layton Construction is a privately held national general contractor, delivering predictable outcomes in commercial construction since 1953. Headquartered in Salt Lake City, Utah, Layton operates from 16 strategic offices across the United States, employing more than 1,500 construction professionals who serve diverse markets including healthcare, education, commercial office, industrial, hospitality, and multi-unit residential.
Founded on the core values of honesty, unity, safety, and quality, Layton has built a reputation for excellence in complex project delivery while maintaining strong partnerships with clients, architects, and trade partners nationwide.
The STO Building Group family of companies-Structure Tone, Structure Tone Southwest, Pavarini Construction Co., Pavarini McGovern, LF Driscoll, Govan Brown, Ajax Building Company, BCCI Construction, Layton Construction, Abbott Construction, and RC Andersen-includes over 4,000 employees located in offices throughout the US, Canada, UK, and Ireland. We provide a complete range of construction services, from site selection analysis, design constructability review and aesthetic enhancements to interior fit-outs, new building construction, and building infrastructure upgrades and modernization. Learn more about how we partner with our clients to imagine, execute, and realize their vision at stobuildinggroup.com.

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