Level: Individual Contributor
Compensation: $70,000 - $85,000
Location: Onsite in Columbus, Ohio
About the role
You run our building. When something on-site needs handling, you're the person who handles it: vendors, facilities, scheduling, and the daily flow of participants and visitors through our Columbus data lab. You'll also give the executive team the administrative backbone to focus on their work instead of their calendars.
This is a hands-on, on-site role for someone who takes ownership of a physical space and the operations that run inside it. If you like being the person everyone counts on to keep things moving, you'll fit here.
What you'll do
Facilities and vendor management
- Source, vet, and coordinate vendors and contractors for repairs, maintenance, and staging, including pricing, scheduling, and directing work on-site
- Monitor the building's condition and fix maintenance and upkeep issues before they turn into bigger ones
- Manage building access and greet visitors
Operations and scheduling
- Schedule and coordinate high volumes of on-site participants, up to roughly 1,000 per month, including grouping and staffing so the site stays fully covered
- Build and improve workflows and automations that keep scheduling and daily operations running
- Handle client invoicing
Executive and team support
- Support the executive team: calendar management, scheduling, and event planning
- Serve as the catch-all for admin needs across the team, spotting gaps and solving problems on your own
- Provide occasional light marketing support and materials
What we're looking for
- Highly organized and resourceful, with strong ownership of a physical space
- Tech-savvy enough to pick up new tools quickly; workflow and automation experience is a plus, not a requirement
- A proactive problem-solver who does well juggling competing priorities