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Operations Administrator Jobs in Chicago, IL (NOW HIRING)

DHJJ

Operations Administrator

Naperville, IL · On-site

$23/hr

Position Summary The Operations Administrator plays a key role in supporting the firm's operational excellence throughout the year. During tax season, this position is primarily responsible for ...

Pace Bus

Operations Administrator II

Plainfield, IL · On-site

$51K - $73K/yr

Under the direction of the Division Manager or designee, the Operations Administrator provides administrative assistance to Regional Manager, Division Manager, and other divisional staff, including ...

CFS

Operations Administrator

Blue Island, IL · On-site

Operations Administrative Coordinator Join a growing transportation and logistics operation where you'll be at the center of daily business activity. This is a great opportunity for a detail-oriented ...

CFS

Operations Administrator

Blue Island, IL · On-site

Operations Administrative Coordinator Join a growing transportation and logistics operation where you'll be at the center of daily business activity. This is a great opportunity for a detail-oriented ...

CFS

Operations Administrator

Blue Island, IL · On-site

Operations Administrative Coordinator Join a growing transportation and logistics operation where you'll be at the center of daily business activity. This is a great opportunity for a detail-oriented ...

CFS

Operations Administrator

Blue Island, IL · On-site

Operations Administrative Coordinator Join a growing transportation and logistics operation where you'll be at the center of daily business activity. This is a great opportunity for a detail-oriented ...

NorthShore

House Operations Administrator

Evanston, IL · On-site

$43.69 - $67.72/hr

Position: RN House Operations Administrator Location: Evanston, IL Part Time: 40 hours per week Hours: Monday-Friday 1900-0730 and 1500-2330, rotating weekends every other and holidays Required ...

Endeavor Health

House Operations Administrator

Evanston, IL · On-site

$43.69 - $67.72/hr

Position: RN House Operations Administrator Location: Evanston, IL Part Time: 40 hours per week Hours: Monday-Friday 1900-0730 and 1500-2330, rotating weekends every other and holidays Required ...

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All JobsOperations Administrator JobsOperations Administrator Jobs in Chicago, IL

Operations Administrator information

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How much do operations administrator jobs pay per hour?

As of Aug 3, 2026, the average hourly pay for operations administrator in Chicago, IL is $30.33, according to ZipRecruiter salary data. Most workers in this role earn between $20.58 and $33.17 per hour, depending on experience, location, and employer.

What admin job pays the most?

Among administrative roles, executive assistants and office managers with specialized skills or experience often earn the highest salaries. Positions requiring advanced certifications, industry-specific knowledge, or management responsibilities tend to pay more than standard administrative jobs.

What are the key skills and qualifications needed to thrive as an Operations Administrator, and why are they important?

To thrive as an Operations Administrator, you need strong organizational skills, attention to detail, and a background in business administration or a related field. Familiarity with office management software, databases, and tools such as Microsoft Office Suite or ERP systems is typically required. Effective communication, problem-solving, and time management are essential soft skills that set top performers apart. These skills ensure smooth daily operations, accurate record-keeping, and efficient coordination across departments.

What are Operations Administrators?

Operations Administrators are professionals responsible for overseeing and coordinating the daily administrative functions of an organization. They ensure that business operations run smoothly by managing schedules, supporting staff, handling records, and assisting with budgeting and reporting. Their role often involves streamlining processes, maintaining compliance with company policies, and facilitating communication across different departments. Effective Operations Administrators contribute to improved efficiency and help organizations achieve their operational goals.

What is the difference between Operations Administrator vs Office Manager?

AspectOperations AdministratorOffice Manager
Primary FocusOverseeing operational processes, supporting logistics, and ensuring efficiencyManaging daily office functions, administrative staff, and office environment
Required SkillsProcess management, coordination, communicationAdministrative skills, leadership, organization
Work EnvironmentCorporate, industrial, or service settingsOffice settings across various industries
Common CertificationsNone mandatory, often relevant certifications like PMP or business adminAdministrative certifications or office management courses

While both roles support organizational operations, the Operations Administrator primarily focuses on streamlining processes and logistics, whereas the Office Manager handles daily administrative tasks and office environment management. Understanding these distinctions helps in choosing the right career path or job search focus.

What are some typical challenges Operations Administrators face when managing multiple priorities, and how can they effectively address them?

Operations Administrators often juggle a variety of tasks, such as coordinating schedules, managing documentation, and supporting different departments. Balancing these responsibilities can be challenging, especially when urgent requests arise or deadlines overlap. Effective time management, strong organizational skills, and clear communication are key to overcoming these challenges. Utilizing task management tools and regularly prioritizing duties with supervisors can also help ensure nothing falls through the cracks.

What is an operation administrator?

An operations administrator is a professional responsible for managing and coordinating daily business activities, ensuring efficient workflow and compliance with company policies. They often handle tasks such as scheduling, record-keeping, and communication between departments, using tools like spreadsheets and management software.

Is operations a high paying job?

Operations Administrator roles can offer competitive salaries that vary based on industry, experience, and location. Generally, these positions provide median to above-average pay compared to other administrative roles, especially with specialized skills or certifications. Salary potential increases with experience and responsibility within the organization.

What is the role of the operations administrator?

An operations administrator manages daily business functions, including coordinating workflows, maintaining records, and supporting operational efficiency. They often use tools like spreadsheets and enterprise software and may handle scheduling, communication, and process improvement tasks.
More about Operations Administrator jobs
What are the most commonly searched types of Operations Administrator jobs in Chicago, IL? The most popular types of Operations Administrator jobs in Chicago, IL are:
What are popular job titles related to Operations Administrator jobs in Chicago, IL? For Operations Administrator jobs in Chicago, IL, the most frequently searched job titles are:
What job categories do people searching Operations Administrator jobs in Chicago, IL look for? The top searched job categories for Operations Administrator jobs in Chicago, IL are:
Operations Administrator jobs near you
Infographic showing various Operations Administrator job openings in Chicago, IL as of July 2026, with employment types broken down into 50% Full Time, and 50% Part Time. Highlights an 100% In-person job distribution, with an average salary of $63,081 per year, or $30.3 per hour.

Operations Administrator

DHJJ

Naperville, IL • On-site

$23/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 17 days ago

Job description

Position Summary

The Operations Administrator plays a key role in supporting the firm's operational excellence throughout the year. During tax season, this position is primarily responsible for managing the firm's electronic filing (e-file) process, ensuring tax returns are accurately transmitted, monitored, and completed in a timely manner.

Outside of tax season, the Operations Administrator supports a variety of Human Resources functions, training and development systems administration, leave management, and employee engagement initiatives. This role is ideal for someone who enjoys learning new technology, thrives in a fast-paced environment, and takes pride in keeping complex processes organized and running smoothly.

This is an in-person position based in our Naperville office. Due to the seasonal nature of public accounting, overtime and occasional weekend hours are expected during tax season.

Essential Responsibilities

Tax Season (Primary Responsibilities)

  • Manage the firm's electronic filing (e-file) process for individual, business, and other tax returns.
  • Prepare, transmit, monitor, and resolve e-file submissions.
  • Track acknowledgements and proactively resolve rejected returns.
  • Coordinate with tax professionals to ensure filing deadlines are met.
  • Maintain accurate records of filing statuses and outstanding items.
  • Communicate with internal staff regarding filing issues and required follow-up.
  • Assist with tax season workflow and administrative projects as needed.

Year-Round Operations & HR Support

  • Coordinate employee onboarding and offboarding activities.
  • Assist with leave administration and employee documentation.
  • Support administration of the firm's Learning Management System (LMS), including assigning training, tracking completion, and maintaining records.
  • Provide systems administration support for various firm software platforms.
  • Maintain employee records and operational documentation.
  • Coordinate office meetings, events, celebrations, and employee engagement activities.
  • Provide general administrative support to the HR and Operations teams.

Qualifications

  • Associate's or Bachelor's degree preferred, or equivalent work experience.
  • 2+ years of administrative, operations, HR, or professional services experience preferred.
  • Previous experience in a CPA firm, accounting firm, or other professional services environment is a plus.
  • Experience with HR systems, learning management systems, or practice management software is beneficial.

Knowledge, Skills & Abilities

The ideal candidate will have:

  • Exceptional attention to detail and organizational skills.
  • Strong technology aptitude and the ability to quickly learn new software systems.
  • Excellent problem-solving and critical thinking abilities.
  • Strong written and verbal communication skills.
  • Outstanding interpersonal and customer service skills.
  • Ability to manage multiple priorities while maintaining accuracy.
  • Ability to work independently while collaborating effectively with a team.
  • High level of professionalism and discretion with confidential information.
  • Strong time management skills and ability to meet firm deadlines.

Technology

Experience with the following is helpful but not required:

  • Microsoft Office Suite (particularly Excel and Outlook)
  • Adobe Acrobat
  • Learning Management Systems (LMS) like AbsorbLMS
  • Human Resources Information Systems (HRIS), specifically BambooHR
  • Practice management and workflow software like CCH Axcess
  • Electronic document management systems

Work Environment & Schedule

  • Full-time, hourly position.
  • In-person in our Naperville office.
  • Standard business hours outside of tax season.
  • Overtime and occasional weekend hours are expected during tax season to support filing deadlines.
  • Some schedule flexibility may be required during peak periods.


DHJJ Perks:

  • Dress for your day
  • Flexible schedules
  • Referral bonuses for new hires and new clients


Benefits:

  • Group health insurance offered through BCBS (Health & Dental), VSP (Vision), HealthEquity (HSA, FSA, Dependent Care FSA)
  • Employer-paid Long- and Short-Term Disability
  • Paid parental leave
  • Group life insurance through AICPA
  • 12 1/2 paid holidays per year
  • PTO policy starting at 15 days per year
  • 401(k) Profit-Sharing Plan with discretionary 3% employer contribution
  • Paid society memberships, training, and continuing education

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