Executive Assistant

The gig – Overview

As an executive assistant, you have the opportunity to play a crucial role in supporting our Senior Leadership Team (SLT) & CEO and making a real impact on the success of gems. Your organizational skills, attention to detail, and ability to prioritize tasks will help keep the team on track and enable them to achieve their goals. By anticipating the needs of the team and working collaboratively with others, you can make a meaningful contribution to the areas with which you will work and help drive its growth and success. If you are a proactive problem solver with strong attention to detail and a high-spirited personality, we would love to hear from you!­­

What You’ll Be Up To - Essential Functions

• Supports the CEO and Senior Leadership team on the day-to-day activities, conferences, committees (PODs), reporting, and business-related tasks.
• Provides high-level administrative support to the CEO and the SLT.
• Manages CEO’s calendar, including scheduling and coordinating meetings and travel arrangements, if needed.
• Serves as a key “Go to” to the CEO, responsible for managing high-priority projects, serving as a key point of contact for various tasks, and ensuring their successful completion.
• Prepares and edits correspondence, communications, presentations, and other documents.
• Compiles data for reports and presentations, including surveys.
• Performs general administrative duties such as business cards and manages a records database.
• Acts as a liaison between SLT members, CEO, and external partners and vendors.
• Manages professional and personal matters with discretion and tact.
• Other duties as assigned.

Superpowers Required - Skills and Qualifications

• Bachelor’s degree in related field required.
• Proven experience as an executive assistant or similar role.
• Strong organizational skills with the ability to multitask and prioritize tasks effectively.
• Excellent written and verbal communication skills.
• Solid computer skills, including Microsoft Office Suite & software (Teams, Outlook, Word, Excel, PowerPoint).
• Ability to maintain confidentiality and exercise sound judgment.
• Excellent communication and presentation skills
• Able to effectively oversee multiple and concurrent projects/responsibilities.
• Ability to commute and travel when needed.
• Bilingual (English & Spanish) preferred.

What Matters To Us – Our Culture

At gems, your personality matters as much as how good you are at what you do. We want you to bring it to our tribe and help make our team even better. So, we won't be surprised to hear that when people talk about you, they say you are clever, on top of it, able to think ahead, intuitive, passionate, and someone people respect and enjoy working with because you make things happen.

Our greatest strength comes from our ability to come together as unique individuals -- we seek to always embrace and celebrate our differences, providing an inclusive workplace environment that allows you to be your best self.