Accounts Payable Manager

Terra Nova Solutions Inc. (“TNS” or the “Company”) provides industrial, remediation, waste, and environmental solutions to the manufacturing, utility, energy, transportation, chemical, pharmaceutical, engineering, and retail petroleum industries. TNS plans to continue to significantly increase revenues and EBITDA through add-on acquisitions, organic revenue growth, and margin improvement initiatives. Additional information about TNS can be found at www.tnsolutions.co.

Based in our High Point, NC corporate office, the Accounts Payable Manager (“AP Manager”) will provide expertise in the functional area of Accounts Payable (“AP”) for several locations, ensuring accurate and timely reporting and payment of vendor invoices while optimizing efficient use of working capital. This role will be responsible for data entry for the High Point location and review of data entry from the other field locations, as well as payment processing for all locations.

This position will report to the Accounting Manager and provide accurate data for supporting management decision-making.

Essential Functions:

• Manage all facets of AP function, including vendor relations
• Review all invoices for appropriate documentation and approval prior to payment

• Maintain up-to-date electronic vendor records in ERP system complete with copy of form W-9, current remittance addresses, and ACH or Fed wire payment instructions
• Ensure IRS Form 1099 is prepared for appropriate vendors in accordance with year-end deadlines
• Promote excellent working relationships between vendor companies and field accounting staff
• Provide training and assistance to field accounting staff as needed to meet vendor requests in a satisfactory and timely fashion
• Manage credit card function, including issuance of cards, trouble shooting, and providing assurance that internal controls around credit card program are followed
• Reconcile and process credit card charges on a weekly basis
• Work closely with finance management to ensure adherence to and proper communication of internal controls (designed to minimize potential losses to the company)
• Provide adequate coverage to prevent interruption in service to both employees (internal customers) as well as third-party service and supply vendors

• Adhere to Generally Accepted Accounting Principles (GAAP) accounting standards by making sure invoices are entered in the correct accounting period, and in a timely fashion, to meet the month-end reporting deadlines
• Demonstrate and apply sufficient accounting knowledge needed to determine and assess financial impacts of AP invoice coding; advise Accounting Manager and Controller when new accounts may be needed for proper financial reporting
• Meet month-end closing deadlines by preparing timely and accurate reconciliation of general ledger accounts related to AP, including vendor aging, prepaid purchases, prepaid expenses, and accrual reserves
• Facilitate and support business growth with a continuous attention to systems and processes evolution

Requirements:

• Bachelor’s Degree with major course work in accounting or business preferred
• At least five years of AP and cash management experience in fast-paced environment

• Experience with process automation preferred
• Practical understanding of general ledger accounting processes
• Strong organizational skills, interpersonal, problem-solving, and analytical skills

Necessary Knowledge, Skills and Abilities:

• Working knowledge and experience with GAAP
• Knowledge of accounting software applications
• Skilled in performing accounting procedures; preparing and maintaining accurate records
• Skilled in creating and maintaining Excel spreadsheets
• Skilled in professional written and verbal communication
• Ability to maintain a high level of confidentiality
• Ability to analyze data and draw logical conclusions
• Ability to organize work and set priorities to meet deadlines

Terra Nova supports a diverse and drug free workplace. EOE. E-Verify Employer.