Proposal Coordinator

Overview

The Proposal Coordinator is primarily responsible for coordinating proposals throughout the life cycle and will support the company’s strategic growth goals, initiatives, and service offerings. This position will be highly visible and will work closely with DRC executive leadership, capture professionals, and operations management and personnel. The Proposal Coordinator will report directly to the VP of Compliance and Administration. This position requires work performed in a dynamic, diverse, and fast-paced team environment.

Essential Duties and Responsibilities:

• Tracking of proposal efforts from identification through award.
• Develops proposal overviews to assist with go/no go decision making.
• Develops and distributes proposal outlines and compliance matrices.
• Develops, distributes, and consolidates proposal related data calls.
• Coordinates color reviews of proposals and consolidates input.
• Performs desktop publishing and editing of proposals.
• Attends weekly proposal status meetings and adjusts work plans accordingly.
• Manages division specific pipelines.
• Orders necessary proposals materials and documents such as bid bonds, reference letters, and hard copy proposal materials.
• Performs proposal production for hard copy proposals.
• Other duties as assigned.

Position Requirements:

• Exceptional organizational and time management skills.
• Bachelor’s Degree from an Accredited University in a relatable field of education and skill sets.
• Strong ability to multi-task and prioritize assigned tasks to meet tight deadlines.
• Experience with Microsoft Office Suite.
• Strong research skills.
• 3+ years working in a fast-paced proposal environment.

Desired Skills:

• Experience working with and managing Microsoft SharePoint sites.
• Experience with editing Adobe PDF documents.
• Experience in Adobe Creative Cloud.
• Experience in desktop publishing and/or copy editing.
• Knowledge of USACE, NAVFAC, FEMA, DHS, or other DoD/Federal agency requirements.
• APMP Foundations certification.

Physical Demands:

• Use of manual dexterity, tactile, visual, and audio acuity.
• Use of repetitive motion, prolonged periods of sitting and standing, and sustained visual and mental applications and demands.
• Occasional lifting (up to 40 pounds), bending, pulling, and carrying.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

Affirmative Action/EEO Statement

DRC Emergency Services is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without discrimination because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, disability status, protected veteran status, or any other federal, state, or local protected class.