Executive Assistant

Overview

The Executive Assistant will provide high-level administrative support to the Executive Director, General Manager, and CFO to ensure they can efficiently accomplish key tasks and company initiatives.

Duties, Responsibilities, and Authority

• Providing complete administrative support

• Organize and prepare for meetings, including scheduling, sending reminders, gathering documents, and organizing catering when necessary

• Answer and respond to phone calls, communicate messages and information to the executives

• Prioritize emails and respond when necessary

• Manage scheduling for company executives

• Draft, review, and send communications on behalf of company executives

• Coordinate travel arrangements

• Compiling expense reports

• Maintain various records and documents for company executives

• Performing minor accounting and HR duties

• Maintain professionalism and strict confidentiality with all materials

Required Skills

• Excellent written and verbal communication skills

• Time-management skills

• Ability to pay attention to detail

• Organization skills

• Ability to multitask

• Proficiency with office productivity tools and an aptitude for learning new software and systems

• Interpersonal skills

Required Qualifications and Experience

• 3+ years of experience in an Executive Assistant role

• A strong commitment to the organization’s mission and values

• Strong analytical and problem-solving skills

• Ability to work independently and as part of a team