About UF Health
Sourced by ZipRecruiter
Industry
Health care and social assistance
Company size
10,000+ Employees
Headquarters location
Gainesville, FL, US
Year founded
1958
Job description
Overview
Performs advanced, diversified and confidential secretarial and administrative duties for hospital executive management, requiring broad and comprehensive experience, skill and knowledge of organization policies and practices. Functions as a private secretary and handles confidential matters. Coordinates work flow and schedule of other executive administrative support personnel through scheduling, time off, meal and break periods.
Qualifications
Required Education: High School Diploma Preferred Education: AA Degree, Secretarial Certification, Medical Terminology Certification. College coursework in secretarial science or business or a combination of bachelor level education and secretarial experience.
Necessary Skills: Ability to work with minimal supervision. Ability to handle multiple tasks at once. Ability to type 55-60 correct words per minute, word processing and spreadsheet application (Microsoft Office products Word, Excel, PowerPoint), working knowledge of Microsoft Outlook or comparable system.
Perform shorthand/speedwriting and transcription as required.
Possess strong interpersonal and customer service skills. Required Experience: 3-5 years at an Executive Assistant Level or experience providing support to Executive Leadership. :
Performs advanced, diversified and confidential secretarial and administrative duties for hospital executive management, requiring broad and comprehensive experience, skill and knowledge of organization policies and practices. Functions as a private secretary and handles confidential matters. Coordinates work flow and schedule of other executive administrative support personnel through scheduling, time off, meal and break periods.
Qualifications
Required Education: High School Diploma Preferred Education: AA Degree, Secretarial Certification, Medical Terminology Certification. College coursework in secretarial science or business or a combination of bachelor level education and secretarial experience.
Necessary Skills: Ability to work with minimal supervision. Ability to handle multiple tasks at once. Ability to type 55-60 correct words per minute, word processing and spreadsheet application (Microsoft Office products Word, Excel, PowerPoint), working knowledge of Microsoft Outlook or comparable system.
Perform shorthand/speedwriting and transcription as required.
Possess strong interpersonal and customer service skills. Required Experience: 3-5 years at an Executive Assistant Level or experience providing support to Executive Leadership. :
ufhealth.org
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Frequently asked questions
Q: What skills or qualities help someone succeed as a Executive Secretary?
A: To succeed as an Executive Secretary, key technical skills include proficiency in Microsoft Office Suite, particularly Excel, Word, and PowerPoint, as well as experience with calendar management software and email systems. Soft skills such as exceptional communication, organizational, and time management abilities, along with discretion and confidentiality, are also crucial for maintaining a high level of professionalism and trust with senior executives. By combining these technical and soft skills, Executive Secretaries can effectively support their executives, prioritize tasks, and maintain a seamless workflow, ultimately contributing to their own career growth and the success of the organization.
Q: What is the career path for a Executive Secretary?
A: A typical career progression for an Executive Secretary involves starting as an Administrative Assistant or Secretary, then advancing to roles such as Executive Assistant, Senior Secretary, or Office Manager, where they oversee administrative teams and coordinate high-level operations. Key opportunities for skill development and professional growth include learning advanced software and technology, developing strong communication and interpersonal skills, and gaining expertise in areas such as event planning, budgeting, and project management. Long-term career prospects for Executive Secretaries may include transitioning into leadership roles, such as department manager or executive-level positions, or pursuing specialized careers like human resources, operations management, or business development.
