SENIOR EXECUTIVE ASSISTANT

Apply for Job Job ID 59686
Location Rolla
Full/Part Time Full-Time
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Hiring Department

Chancellor's Office

Job Description

The Senior Executive Assistant manages complex scheduling and communications, coordinates major institutional initiatives and events, and oversees operational functions of the Chancellor's Office and residence. The role requires exceptional organizational skills, discretion, independent judgment, and the ability to manage multiple high-priority projects simultaneously. The position also provides leadership in coordinating campus requests, executive searches, governance support, and key university events while ensuring efficient daily operations of the Chancellor's Office.

Key Responsibilities:

• Provide coordination, planning and follow through for Chancellor led priorities.
• Manage membership records for Chancellor special committees.
• Oversee the Delegation of Authority process.
• Coordinate and monitor University policy review and oversight processes.
• Support executive decision-making by gathering information, preparing summaries, and coordinating follow-up actions
• Coordinate logistics for executive leadership searches, including scheduling interviews, coordinating candidate visits, and managing search committee needs.
• Mange the reception activities and space of the Chancellor's Office in an organized, aesthetically pleasing manner. Interface with dignitaries and potential donors with a high level of respect and influence.
  • Answer departmental phone calls, screen requests, and route inquiries appropriately.
  • Maintain office supply inventory and coordinate purchasing as needed.
  • Oversee day-to-day office operations and ensure a professional and efficient working environment.
  • Maintain the physical appearance of the Chancellor's Office, submit work orders accordingly and arrange for appropriate decor.
  • Manage reservations for the Kummer Board Room.
  • Complete required reporting such as the Missouri Ethics Commission lobbyist report.
  • Submit annual inventory reports for the Chancellor's Office and the Chancellor's Residence.
• Utilize discretion and strategic thinking to monitor and manage the Chancellor's email and calendar, prioritizing appointments, meetings, and requests. Review and approve Chancellor appearance requests and coordinate related logistics. Prepare briefing materials, background information, and talking points for meetings, presentations, and events.
• Oversee updates to the Chancellor's website, ensuring timely and accurate information.
• Coordinate information requests, reports, and communications originating from the Chancellor's Office.
• Ensure messaging and materials align with institutional priorities
• Manage and coordinate campus requests directed to the Chancellor's Office, ensuring appropriate review, routing, and follow-up.
• Serve as a central point of contact for campus units interacting with the Chancellor's Office.
• Lead planning and execution of major internal Chancellor associated events such as:
  • Holiday Brunch
  • Celebration of Nations Brunch
  • Ice Cream Social
  • Chancellor Hosted Dinners
  • All other Chancellor-hosted events
• Coordinate all VIP visits, including travel arrangements, lodging, catering, transportation, and hospitality.
• Manage gifts and event logistics for dignitaries and special guests.
• Support Board of Curators visit logistics and related event coordination.
• Manage reservations, catering, and transportation for Chancellor-hosted meetings and events.
• Ensure all events reflect a professional and welcoming representation of the university
• Oversee operations of the Chancellor's Residence, including coordination of maintenance, events, and hospitality activities.
  • Maintain inventory and coordinate facilities or maintenance needs at the residence.

Minimum Qualifications

A Bachelor's degree or an equivalent combination of education and experience and at least 4 years of experience from which comparable knowledge and skills can be acquired is necessary

Preferred Qualifications

• Bachelor's degree in business management, communications, finance, marketing or other related area
• At least 4 years of experience with high level executive support and project planning

Anticipated Hiring Range

The anticipated hiring range for this position has been established as $52,916-$74,485 annually.

Salary is determined by a variety of factors, including but not limited to, the individual's particular combination of education, skills, and experience, as well as organizational requirements.

Your total compensation goes beyond the number on your paycheck. The University of Missouri provides generous leave, health plans, and retirement contributions that add to your bottom line.

Grade: GGS 10
University Title: SENIOR EXECUTIVE ASSISTANT
To review the University of Missouri's Staff Compensation Structure you can view the Job Code detail page. Internal applicants can determine their university title by accessing the Talent Profile tile in myHR.

Application Deadline

Applications will be accepted until this position is filled.

Sponsorship Information

Visa Sponsorship Information:
Applicants must be authorized to work in the United States. The University will not sponsor applicants for this position for employment visas.

Community Information

University Information
Missouri S&T is one of the nation's leading research universities with over 100-degree programs in 39 disciplines. It was founded in 1870 as one of the first technological institutions west of the Mississippi River. Located about 100 miles west of St. Louis in the vibrant community of Rolla, Missouri S&T is an accessible, safe, and friendly campus surrounded by Ozarks' scenery. Missouri S&T offers undergraduate degrees in engineering, the sciences, liberal arts, humanities, and business, with M.S. and Ph.D. programs available in many of the science and engineering programs. With over 7,000 students and 300 faculty, Missouri S&T is big enough to accommodate a broad population, yet small enough for individuals to build high visibility and impactful careers.

About Rolla
Rolla, Missouri offers several great advantages that help individuals enjoy a high quality of life. Rolla is an ideal place for families, with its low cost of living, excellent schools, safe neighborhoods, and a range of recreational activities suitable for all ages. The Ozark Scenic Riverways and beautiful landscapes offers abundant opportunities for outdoor enthusiasts of every lifestyle. With its vibrant community, Rolla hosts multiple events, concerts, art exhibitions, and theater performances throughout the year. The university's Leach Theatre showcases nationally renowned performers for campus and community alike. Overall, living in Rolla offers a high quality of life with a supportive community, affordable living, beautiful natural surroundings, and numerous opportunities for personal and professional growth.

Benefit Eligibility

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits.

Equal Employment Opportunity

The University of Missouri is an Equal Opportunity Employer.
To request ADA accommodations, please call the Office of Equity & Title IX at 573-341-7734.