Foundation Operations and Grants Coordinator

Company Information

At Community Hospice & Health Services and its affiliates, Community Hospice & Health Services Foundation, and CHI Management, Inc. (herein referred to collectively as “CHHS”) you will find a family-based and compassionate work environment. Our goal is to provide a wonderful work experience that allows our employees to thrive by feeling engaged and fulfilled each day. CHHS is the largest and oldest nonprofit hospice, palliative care, and support services provider in the Central Valley.

We are proud to indicate that CHHS has been supporting and providing compassionate and quality services to our community since 1979. Our mission is to embrace individuals and families facing life-changing journeys, enhancing quality of life for all. CHHS is accredited by Community Health Accredited Program (CHAP).

Foundation Operations and Grants Coordinator

Reports To: Executive Director, Foundation 
FLSA Status: Exempt 
Location: Modesto, California 

Position Summary 

The Development Foundation Operations and Grants Coordinator is a development professional responsible for leading the Foundation’s grant strategy and overseeing all development operations systems. This position ensures excellence in grant acquisition and compliance, donor database integrity, gift processing accuracy, revenue tracking, and development reporting. 

This role functions as the operational backbone of the Foundation’s fundraising efforts, partnering closely with the Executive Director, Events Coordinator, and Finance Department to support sustainable revenue growth and donor stewardship. While this position does not supervise staff, it carries significant functional authority and responsibility across development systems and grant management. 

Essential Responsibilities 

Grant Strategy & Portfolio Management 

• Lead the research, development, writing, submission, and reporting of all foundation, corporate, and government grant proposals. 
• Develop and maintain a comprehensive grants calendar to ensure timely submissions and compliance reporting. 
• Manage the full lifecycle of awarded grants, including documentation, reporting, fund tracking, and compliance monitoring in partnership with Finance. 
• Track grant performance metrics and provide regular status updates and revenue projections to leadership. 
• Cultivate and steward relationships with foundation and corporate funders as appropriate. 

Development Operations & Database Oversight 

• Oversee the integrity, accuracy, and strategic utilization of the Foundation’s donor database. 
• Establish and maintain data standards, reporting protocols, and gift processing procedures. 
• Manage all gift entries, pledge tracking, acknowledgments, tax receipts, and reconciliation processes in collaboration with Finance. 
• Ensure compliance with donor intent and restrictions; oversee naming opportunity documentation and tracking. 
• Generate development reports for leadership, board presentations, audits, and forecasting purposes. 

Prospect Research & Donor Intelligence 

• Conduct strategic research on prospective individual, corporate, and foundation donors. 
• Develop detailed prospect profiles to support the Major Gifts Officer and Executive Director. 
• Maintain donor pipeline tracking systems and segmentation reports to inform cultivation strategy. 

Annual Fund & Campaign Support 

• Support the strategy and execution of annual fund campaigns, including direct mail, digital appeals, and employee giving initiatives. 
• Monitor campaign performance and provide data-driven recommendations to leadership. 

Event Leadership & Donor Cultivation 

• Support donor cultivation and recognition events in collaboration with the Events Coordinator. 
• Represent the Foundation at community events and donor meetings as appropriate. 

Cross-Functional Collaboration 

• Partner with staff  to support donor cultivation and stewardship strategy. 
• Serve as primary liaison between Development and Finance for revenue reconciliation, restricted funds tracking, and compliance. 
• Support leadership with strategic reporting, revenue forecasting, and development analytics. 

Qualifications 

• AA degree with 5 years of experience or bachelor’s degree with 7 years of experience. Experience should reflect progressive growth in nonprofit development, grant writing, and database management. 
• Demonstrated success by securing foundation and corporate grants. 
• Strong knowledge of donor database systems and development reporting. 
• Experience collaborating with finance departments on revenue tracking and compliance. 
• Certified Fund Raising Executive (CFRE) credential preferred or actively pursuing certification. 
• Active engagement in professional associations (e.g., Association of Fund Raising Professionals  (AFP) preferred. 
• Strong organizational skills, attention to detail, and ability to manage multiple priorities. 

Core Competencies 

• Strategic thinking and initiative 
• High level of integrity and confidentiality 
• Analytical and data-driven decision-making 
• Strong written and verbal communication skills 
• Collaborative and cross-functional leadership 
• Detail-oriented compliance management