About BB&E Consulting Engineers & Professionals
Sourced by ZipRecruiter
Industry
Civil engineering construction
Company size
51 - 200 Employees
Headquarters location
Northville, MI, US
Year founded
2002
Full-time
Posted yesterday
Job description
Senior Administrative Professional
BB&E is seeking a dynamic and detail-oriented Senior Administrative Professional to join our team, providing proactive logistical support to the Air Force Civil Engineer Center (AFCEC) Natural Disaster Recovery Directorate (NDR) at Tyndall AFB, FL.
Job Duties & Responsibilities
- Work with Defense Travel System (DTS) Help Desk to verify all personnel are populated within the correct Division and all Action Officers (AOs) have proper access in DTS
- Provide temporary duty (TDY) support; coordinate Division-level review and approval of Branch and Section personnel TDYs; prepare, track, adjust/amend, complete, and/or cancel travel requests
- Prepare, track, adjust/amend, complete, and/or cancel travel orders in DTS for TDY trips and prepare travel read aheads and itineraries
- Obtain Budget Analyst (BA) verification of funds availability and submit to for endorsement; work with Budget Analysts to ensure sufficient funding is loaded on lines of accounting (LOAs) in DTS; balance and correct DTS vouchers for compliance
- Prepare and submit Emergency Requests for approval of unexpected travel
- Provide Graphics Support and prepare draft presentations for high level briefing slides for MAJCOM, HAF and DRPM
- Perform daily calendar management and assist with resolving conflicts
- Provide logistical support to the NDR to support the continual function of the Division on a daily basis; read incoming correspondence, publications, regulations, and directives which may affect the organization, determine which can be acted on and take appropriate action, such as obtain clarification from originating offices when necessary, determine which ones impact/affect subordinate units and ensure units are informed, assist personnel in interpreting instructions, and establish action required
- Receive telephone calls, greet visitors, and ascertain the nature of the calls or visits; based upon detailed knowledge of the organization and its programs and operations
- Maintain scheduling and coordination of daily calendars; coordinate Division-level calendars with internal and external stakeholders, branch, and section level staff; schedule and assist with facilitating in in person and virtual meetings.
- Organize the employee recall rosters and assist in Division-level review, coordination, and consolidation of Branch and Section updates
- Assist in Division-level review, coordination, and consolidation of Branch and Section submittals; review various documents for accuracy and coordinate signatures; ensure correspondence meets Air Force standards appropriate to the customer served, including senior executive leadership, higher headquarters, Congressional, or other senior level internal and external stakeholders
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Frequently asked questions
Q: What skills or qualities help someone succeed as a Senior Administrative Assistant?
A: To succeed as a Senior Administrative Assistant, key technical skills include proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook, as well as experience with calendar management and scheduling software. Soft skills such as exceptional communication, organizational, and time management abilities, along with a high level of discretion and confidentiality, are also crucial for success in this role. By possessing these technical and soft skills, a Senior Administrative Assistant can effectively support senior-level executives, manage complex administrative tasks, and contribute to the overall efficiency and productivity of the organization.
Q: What is the career path for a Senior Administrative Assistant?
A: A Senior Administrative Assistant typically progresses through a career path that includes entry-level roles such as Administrative Assistant or Receptionist, mid-level positions like Executive Assistant or Office Manager, and senior roles like Senior Administrative Assistant or Operations Manager. Key opportunities for skill development and professional growth in this role include honing organizational, communication, and problem-solving skills, as well as learning software applications, project management, and leadership techniques. Long-term career prospects for Senior Administrative Assistants may include transitioning into executive-level roles, pursuing specialized administrative positions, or leveraging their skills to enter fields like human resources, project management, or business operations.
