Operations Training Coordinator
The Operations Training Administrator provides essential administrative and logistical support to the Operations Training and OI department.
This role focuses on the day-to-day coordination of training events, financial processing for vendors, and maintaining accurate records in the Learning Management System (LMS). The role also supports Operations Integrity (OI) and procedures document management. This is an execution-focused role designed to ensure training compliance and smooth scheduling for the operations workforce.
Key Responsibilities:
Training Coordination & Logistics:
Logistics Coordination: Organize logistics for Instructor-Led Training (ILT), serving as the liaison between the requestor, the supervisor, and the training provider.
Security & Access Management: Manage gate access requests and escort requirements for visiting trainers, ensuring all site-specific safety orientations are completed prior to entry.
Financial Administration: Assist with processing vendor invoices and creating Purchase Requisitions (PRs) for training materials, catering, and external instructor fees.
Facility Management: Manage room bookings and facility set up for in-person learning events.
Materials: Coordinate the procurement and distribution of training materials and supplies for classes.
Maintain register of approved training vendors.
Department Communications & Support:
Inbox Management: Monitor the department shared inbox, responding to inquiries and requests regarding training schedules, learning assignment changes, and records.
Tier-1 Support: Field basic questions regarding LMS logins, reset passwords, and triage CBT error notifications to the appropriate technical support.
Record Requests: Fulfill individual requests for training transcripts or certification copies from employees and supervisors.
Data Entry & Reporting:
Record Documentation: Ensure all training events, attendance rosters, and participant evaluations are documented and uploaded into the LMS immediately upon completion.
Compliance Reporting: Run and distribute standard training reports highlighting overdue and upcoming training expiry dates to supervision.
Audit Support: Assist in gathering records and compiling data for internal system audits and regulatory compliance checks.
Dashboard Maintenance: Assist with the maintenance of existing Power BI dashboards to ensure data remains current.
Build reports for specialized competency lists, ERT, Security reporting, risk screener, verifier list, etc.
Gather and submit training feedback to supervision for analysis.
File & Content Maintenance:
File Management: Maintain the organization of training files, including SCORM packages and vendor documentation, ensuring they are properly filed within the system.
Matrix Support: Assist with administrative updates to the training matrix as directed by leadership.
Contribute to regulatory and compliance audit preparations through effective data management and reporting.
Assist in document management for procedures, Operations Integrity, and training documents.
Qualifications:
Education: High School Diploma or GED required
1+ years of administrative or clerical experience.
Prior experience in an industrial, manufacturing, or plant environment is a plus (but not required).
Strong proficiency in Microsoft Outlook and Excel (scheduling, email management, and basic spreadsheets).
Experience with administering Cornerstone or other LMS programs is beneficial
Comfortable learning new software systems (previous exposure to databases, SAP, Share Point etc.
Ability to navigate reporting tools (exposure to Power BI or similar tools is a plus, but not required)
Excellent communication and collaboration skills to effectively work with various teams across the organization.
Organization: High attention to detail with the ability to manage multiple training schedules, invoices, and rosters simultaneously.
Communication: Professional verbal and written communication skills for interacting with supervisors, vendors, and security personnel.
Local candidates only; potentially hybrid - travel to Beaumont office minimum 2 days/week.
What are 3-5 must haves Experience with administering Cornerstone or other LMS programs is required.
Strong background/experience in training coordination.
Background in document and file management.
Strong communication skills and coordinating across multiple functions.
Schedule: 5/8.
Duration: 12+ months with potential for extension.
Top 10 qualified resumes at time.
